STATE GOVERNMENT COUNCIL
Nebraska Information Technology Commission

Thursday, May 11, 2000, 1:30 p.m.
State Office Building, Conference Room C, Lower Level
301 Centennial Mall South
Lincoln, Nebraska

APPROVED MINUTES

MEMBERS PRESENT:

Mahendra Bansal, NRC
Keith Dey, DMV
Jon Ogden, DOR
Bob Beecham, NDE
Dick Gettemy, Revenue
Gerry Oligmueller, Budget
Howard Boardman, HHS
Steve Henderson, IMS
Steve Schafer, CIO
Mike Calvert, LFO
Mike Justus, DAS
Joe Steele, Supreme Court
Brenda Decker, DOC
Glen Morton, WCC
Rod Wagner, Library Commmission

MEMBERS ABSENT:

Tom Conroy, IMS; Dorest Harvey, Private Sector; Lauren Hill, PRO; Scott Moore, SOS; Robert Shanahan, Labor

OTHERS PRESENT:

Rick Becker and Lori Lopez Urdiales, CIO/NITC; Scott Danigole, Legislative Fiscal Office; Lynn Heaton, Budget; Tim Erickson, Nebraska On-line; and Roger Adams, US West

CALL TO ORDER, ROLL CALL AND NOTICE OF MEETING:

Steve Schafer, Chair, called the meeting to order at 1:30 p.m. Roll call was taken. There were twelve members present at the time of roll call. A quorum existed to conduct official business. Mr. Schafer stated that the meeting notice and agenda were posted to the NITC web site and the State's Public Notice Calendar on May 5, 2000.

PUBLIC COMMENT:

There was no public comment.

APPROVAL OF MINUTES:

Mr. Wagner moved to approve the minutes as presented. Mr. Dey seconded the motion. All were in favor. Motion was carried by voice vote.

UPDATES:

Federal Health Insurance Portability and Accountability Act Requirements – Howard Boardman, HHSS

Mr. Beecham arrived at 1:33 p.m.

Mr. Boardman provided information on the Health Insurance Portability and Accountability Act of 1996 which calls for standard electronic formats for the following transactions: Health care claims or equivalent encounter information; healthcare payment and remittance advice; coordination of benefits when separate plans have differing payment responsibilities health claim status when providers ask about claims they've submitted; plan enrollment and disenrollment; health plan eligibility; health plan premium payments; referral certifications and authorization; first reports of injuries or illnesses; health claims attachments use to justify services; and other transactions the federal government may specify. There will be penalties and fines for non-compliance. Policies and procedures need to be developed. Issues that need to be addressed by states are security, confidentiality and privacy. Mr. Schafer has met with HHSS on these issues.

Mr. Ogden and Mr. Calvert arrived at 1:37 p.m.

The current rules and regulations of the act stipulate that there will be a security officer at each facility. There is currently federal funding available for the payor side of but no funding for providers. This will be a burden for small hospitals and the State of Nebraska. The effective date for much of it is 2003.

Mr. Schafer asked what other agencies may be involved and affected by these new requirements: Corrections, Workers Compensation, Education, Risk Management, Military, Retirement, Department of Insurance, University, State Colleges, State Records Office, Motor Vehicle , Department of Roads, and possibly the Courts. Joe Steele will do some research on this. It was recommended to include information on the HIPAA Act and requirements as an the agenda item for the other two councils.

Mr. Boardman reported that HHSS will prepare an executive briefing. Copies of an article about HIPAA taken from the Modern Health Care and HHSS projected timelines were distributed.

UPDATES ON WORK GROUPS AND ACTION ITEMS

Mr. Schafer briefly reviewed the Status of the State Government Council's Action Items with the members.

Further discussion followed regarding the E-Government Update. One of the potential gaps pointed out was that there is no overall strategic plan for e-government. Members provided feedback on next steps to be taken. It was agreed by the council to have a one or two day retreat in late July after agencies have submitted their comprehensive I.T. plans. The outcome of the retreat would be to develop a concrete and specific concept that becomes the overarching guideline that the Governor, Appropriations and the Legislature can use to evaluate the wide variety of budget options. Suggestion for the retreat were as follows: get a copy of the transcript regarding LB 1216 discussions; move item seven on list to number one; and have several 1/2 days rather that whole day sessions.

Ms. Decker left the meeting at 2.50 p.m. and Mr. Oligmueller left the meeting at 2:58 p.m.

E-mail work group charter

A copy of the proposed Charter was distributed to members for their review.

Mr. Ogden moved to establish the E-mail work group and adopt the charter. Mr. Beecham seconded the motion. Roll call vote: Beecham-Yes, Henderson-Yes, Ogden-Yes, Boardman-Yes, Gettemy-Yes, Justus-Yes, Morton-Yes, Dey-Yes, Steele-Yes, Schafer-Yes, Wagner-Yes, and Bansal-Yes. Motion was carried.

There was no discussion on the other action items.

UPDATE ON PILOT PROJECT ON E-MAIL MANAGEMENT AND ARCHIVING

Mr. Schafer reported that there was one possible candidate but it was too soon to announce. If there are any agencies interested in being involved, they are to inform Mr. Schafer or Greg Lemon.

A question was raised regarding the status of NIS. Mr. Justus reported that Tom Conroy has been hired as the project manger. Jeff Elliott will be soon be joining the team. The Advisory Group will continue to meet. Projected timelines are as follows:

August 1st - Request for Information will go out

September 1st - Request for Proposals will go out

January 1st - Selection of the product

AGENCY REPORTS

Natural Resources Commission. Mr. Bansal reported that the NRC is having a meeting of the Data Bank Technical Advisory Committee on Monday, June 5th at 9:30 a.m. in the NRC Conference Room on the 4th floor of the State Office Building. NRC has received the following special recognitions:

• Special Achievement in GIS from the Environmental Systems Research Institute (ESRI), Redlands, California. NRC will receive the award at ESRI' 20th Annual User Conference in San Diego, June 29th. The NRC was selected to receive this prize from over 60,000 sites worldwide.
• Mid-America GIS Consortium (MAGIC) Biennial award, will be presented to NRC on May 18th during the Mid-America GIS Symposium in Osage Beach, Michigan.

Office of the Chief Information Officer. Rick Becker, Government Information Technology Manager, reported that 14 applications were received. The requested totaled approximately $820,000. Staff will be soliciting volunteers to serve as reviewers. The grants will be on the agenda for next month's meeting. Mr. Schafer reported that the Assistive Technology Conference is being held May 18-19 at the Embassy Suites. Mr. Becker will put a link on the State Government Council web site. The State Government Council has a vacancy for a private sector representative. Mr. Schafer will take recommendations

Education. Mr. Beecham announced that there will be a multi-state conference in Omaha dealing with internet based data collection. The Department of Education is contracting with a consultant to study Nebraska's data collection. Mr. Beecham is interested in learning how other agencies are doing internet based data collection.

Roads: Mr. Odgen thanked Mr. Schafer for his presentation at the DOR conference.

OTHER BUSINESS

There was no other business.

NEXT MEETING

The next meeting of the State Government Council will be June 8, 2000 at 1:30 p.m.

ADJOURNMENT

With no further business, Mr. Schafer adjourned the meeting at 3:15 p.m.

Minutes were taken by Lori Lopez Urdiales and reviewed by Steve Schafer, Office of the CIO/NITC.

meeting minutes