TECHNICAL PANEL
Nebraska Information Technical Commission
Wednesday, November 12, 2003, 9:00 a.m.
University of Nebraska-Varner Hall
3835 Holdrege, Lincoln, Nebraska
APPROVED MINUTES
MEMBERS PRESENT:
Mike Beach, Nebraska Educational Telecommunications Commission
Ron Cone, (Alternate for Kirk Langer)
Brenda Decker, Department of Administrative Services, State of Nebraska
Christy Horn, Compliance Officer, University of Nebraska
Steve Schafer, Chief Information Officer, State of Nebraska
Walter Weir, Chief Information Officer, University of Nebraska
CALL TO ORDER, ROLL CALL, AND MEETING NOTICE
Mr. Weir called the meeting to order at 9:05 a.m. Five members were present at the time of roll call. A quorum existed to conduct official business. The meeting notice was posted to the NITC and Nebraska Public Meeting Calendar web sites on October 10, 2003. The meeting agenda was posted to the NITC web site on November 6, 2003.
PUBLIC COMMENT
Mr. Weir introduced Michael Carr as the new I.T. Security Administrator for the University of Nebraska.
APPROVAL OF OCTOBER MINUTES
Mr. Schafer moved to approve the October 8, 2003 minutes as presented. Ms. Decker seconded the motion. Roll call vote: Decker-Yes, Horn-Yes, Cone-Yes, Schafer-Yes and Weir-Yes. Motion carried by unanimous vote.
MAINTENANCE MANAGEMENT SYSTEM – DEPARTMENT OF ROADS
(PDF 89k) (Click on link above for more detailed information.)
EMMS promotes the Department’s mission of providing and maintaining a safe, efficient, affordable and coordinated statewide transportation system for the movement of people and good. It is a system for maintenance planning for $7 billion in assets. Mr. Ogden and his staff entertained questions from the panel members.
OPEN DOOR INFORMATION EXCHANGE (ODIE) (PowerPoint 2MB) – Alan Wibbels, Media Technology Director, Educational Service Unit 10 and
Nate McClenahan(Click on link above for more detailed information.)
ODIE was designed to enhance communications and accountability. The system is user friendly and quickly deployable. Some of the features include: web-based and password protected; accessible anytime, anywhere; services single buildings and/or enterprise operations; modular and customizable; fully searchable; and scalable. ODIE can easily be customized to track or manage almost any process or project in which data manipulation is critical. Mr. Wibbels entertained questions from the panel members.
TECHNICAL ARCHITECTURE – RECOMMENDATION TO THE NITC
Network Architecture-IP Communication Protocol Standard for Synchronous Distance Learning and Videoconferencing. The draft document had been posted for the 30-day comment period. No comments were received and no changes made.
Ms. Decker moved to recommend that the NITC adopt the standard, Network Architecture-IP Communication Protocol Standard for Synchronous Distance Learning and Videoconferencing (PDF 145k). Mr. Beach seconded the motion. Roll call vote: Decker-Yes, Horn-Yes, Cone-Yes, Schafer-Yes, Weir-Yes, and Beach-Yes. Motion carried by unanimous vote.
Network Architecture-Contracting Guidelines for Upgrade of Distance Learning Services (PDF 114k). Two comments (Comment 1 (PDF 45k), Comment 2 (PDF 149k)) were received. Mr. Beach provided a revised version (PDF k) of the guidelines. The revisions were discussed at the last SSVWG meeting and reflect comments received. Members discussed additional changes to the document.
Ms. Horn moved to recommend that the NITC adopt the guideline, Network Architecture-Contracting Guidelines for Upgrade of Distance Learning Services (PDF117k), as revised, and with changes discussed to be made by staff prior to the NITC meeting on November 13. Mr. Schafer seconded the motion. Roll call vote: Horn-Yes, Decker-Yes, Beach-Yes, Weir-Yes, Schafer-Yes, and Cone-Yes. Motion carried by unanimous vote.
Groupware Architecture-Blocking Unsolicited Bulk E-mail/”SPAM”. A comment was received from a citizen yesterday and shared with the group. Concerns were expressed regarding blocking valid mail and censorship. It was noted that these are guidelines and not a standard.
Ms. Horn moved to recommend that the NITC adopt the guideline, Groupware Architecture-Blocking Unsolicited Bulk E-mail/”SPAM” (PDF 104k). Mr. Schafer seconded the motion. Roll call vote: Horn-Yes, Decker-Yes, Beach-Yes, Weir-Yes, Schafer-Yes, and Cone-Yes. Motion carried by unanimous vote.
Groupware Architecture-Blocking E-mail Attachments. There was some concern expressed with the list of extensions to be blocked. It was noted that the list is just a guideline of possible extensions to be blocked.
Mr. Schafer moved to recommend that the NITC adopt the guideline, Groupware Architecture-Blocking E-mail with Attachments (PDF 114k). Ms. Horn seconded the motion. Roll call vote: Horn-Yes, Decker-Yes, Beach-Yes, Weir-Yes, Schafer-Yes, and Cone-Yes. Motion carried by unanimous vote.
REGULAR INFORMATIONAL ITEMS AND WORK GROUP UPDATES (as needed)
Accessibility Architecture Work Group, Christy Horn. Workshops will be conducted -- the first two days are half-day sessions and the third day will be a full-day session. The state webmasters group will be invited to participate.
CAP, Brenda Decker. There is a meeting today. Phase I implementation involving the University is underway. State attorneys are reviewing the contract for Phase II and the contract should be signed by the end of next week. CAP discussion will focus more on operational issues. Mr. Golden reported that the University Nebraska Medical Center is scheduled for connection tomorrow with testing to follow.
Security Architecture Work Group, Steve Schafer. The next meeting will be in January to follow-up on security assessment issues. Mr. Weir stated that the University has finished up a security audit and will share the finding with Mr. Schafer.
Statewide Synchronous Video Network Work Group, Mike Beach. The work group has been discussing next steps, including statewide scheduling; governance; and funding sources.
NIS. Mr. Conroy was not available to report.
OTHER BUSINESS
Mr. Weir reminded the members of tomorrow’s NITC meeting at 1:00 p.m. at the State Capitol, Room 1524, and following the meeting is a briefing for the Transportation Committee at 3:30 p.m.
NEXT MEETING
Due to his new position, Mr. Langer has a conflict on the 2nd Wednesday for the Technical Panel meeting. Mr. Becker proposed meeting on the 2nd Tuesday of the each month. Staff will follow-up and notify the panel members.
Mr. Schafer moved to adjourn. Ms. Horn seconded the motion. All were in favor. The motion carried by voice vote.
The meeting was adjourned at 11:10 a.m.
Meeting minutes were taken by Lori Lopez Urdiales and reviewed by Rick Becker of the Office of the CIO/NITC.
Meeting Minutes