TECHNICAL PANEL

Nebraska Information Technology Commission
Friday, November 8, 2002, 8:00 a.m.
University of Nebraska-Lincoln, Nebraska Union-City Campus, Georgian Room
Lincoln, Nebraska

APPROVED MINUTES

MEMBERS PRESENT:

Walter Weir, University of Nebraska
Steve Henderson, IMServices, State of Nebraska (alternate for Brenda Decker)
Christy Horn, University of Nebraska, Compliance Officer
Steve Schafer, Chief Information Officer, State of Nebraska
Kirk Langer, Lincoln Public Schools, K-12 Representative
Mike Beach, Nebraska Educational Telecommunications Commission

ROLL CALL AND MEETING NOTICE:

The Chair, Walter Weir, called the meeting to order at 8:05 a.m. The meeting notice posted to the NITC Website and Nebraska Public Meeting Calendar on October 10, 2002 and the agenda was posted to the NITC Website on October 31, 2002. Mr. Weir announced that the Voluntary Review-Last Mile Wireless Effort will be moved to later in the agenda.

PUBLIC COMMENT

Gene Hand, Public Service Commission, commented that the hearing for the Nebraska USF hearing went well. The NITC Telehealth Subcommittee did a good job demonstrating the hospital’s needs. Grants were encouraged for one-time T1 costs.

APPROVAL OF MINUTES - OCTOBER 9, 2002

Corrections to the minutes included:

• Mr. Weir's name was misspelled.
• Under Security Architecture Work Group, change the word “extrusion” to “intrusion”.
• Under NIS, change wording “is running readiness assessments” to “is conducting a readiness assessment”.

Mr. Schafer moved to approve the minutes with corrections. Mr. Henderson seconded the motion. Roll call vote: Henderson-Yes, Horn-Yes, Langer-Yes, Schafer-Yes, and Weir-Yes. The motion was carried by unanimous vote.

Mr. Beach arrived at 8:10 a.m.

PROJECT REVIEWS FY2003-05 BIENNIAL BUDGET REQUESTS
- Summary Sheets with Scores and Comments
- Full text of the requests (for your information)

Panel members provided comments on some of the requests. There were some questions regarding operational costs versus new funding.

Mr. Beach moved to approve the technical reviews, and provide agencies the opportunity to respond to reviewer comments. Mr. Henderson seconded the motion. Roll call vote: Weir-Yes, Schafer-Yes, Langer-Yes, Horn-Yes, Henderson-Yes, and Beach-Yes. The motion was carried by unanimous vote.

For the next budget request cycle, the panel requested that staff consider developing a checklist for Technical Panel reviews; include an accessibility portion in the project proposal; and provide a time when agencies can present proposal and be available for questions.

STANDARDS AND GUIDELINES

RECOMMENDATION TO THE NITC

Groupware Architecture
	Secure E-mail for State Government Agencies (PDF 103k)
Security Architecture
	Disaster Recovery Planning Procedures (PDF 181k)

Ms. Horn moved to recommend adoption of these guidelines by the NITC. Mr. Schafer seconded the motion. Roll call vote: Henderson-Yes, Horn-Yes, Langer-Yes, Schafer-Yes, Weir-Yes, and Beach-Yes. The motion was carried by unanimous vote.

SET FOR PUBLIC COMMENT

Groupware Architecture - Use of Computer-based Fax Services by State Government Agencies

Ms. Horn moved that the guideline be set for the 30-day comment period. Mr. Beach seconded the motion. Roll call vote: Langer-Yes, Horn-Yes, Henderson-Yes, Beach-Yes, Weir-Yes, and Schafer-Yes. The motion was carried by unanimous vote.

WORK GROUP CHARTERS

Statewide Synchronous Video Network Work Group - Draft Work Group Charter. The following changes were agreed to by the members:

• Sponsor should be Mike Beach.
• Membership – change wording from “shall include” to “may include” and add NET and Department of Education.

Mr. Schafer moved to approve the Statewide Synchronous Video Network Work Group charter as changed. Ms. Horn seconded the motion. Roll call vote: Henderson-Yes, Beach-Yes, Horn-Yes, Langer-Yes, Schafer-Yes, and Weir-Yes. The motion was carried by unanimous vote.

Network Architecture Work Group-Current Charter– Tabled until the next meeting.

VOLUNTARY REVIEW
Last Mile Wireless Effort - Wayne State College

Dennis Linster, Wayne State College was present to entertain questions from the members. The project would utilize local resources for funding and implementation. The goal is to have it in place by March or June at the latest. A key issue is security.

Questions were raised regarding the following: current ISP providers; software licenses; what applications will be run on the system; and the project’s collaboration and coordination with county government. The panel recommended the development of a white paper so that other communities could benefit from their efforts. Mr. Linster requested the support of the Technical Panel for the project.

Mr. Schafer moved that the Technical Panel endorse the project and request a follow-up report in 6 months. Mr. Beach seconded the motion. Roll call vote: Langer-Yes, Horn-Yes, Henderson-Yes, Beach-Yes, Weir-Yes, and Schafer-Yes. The motion was carried by unanimous vote.

REGULAR INFORMATIONAL ITEMS AND WORK GROUP UPDATES (AS NEEDED)

Wireless Project. No report.

Network Architecture Work Group/NETCOM. No report.

Security Architecture Work Group, Steve Schafer. The RFP process is in place and underway for the Security Assessment project. Mr. Weir would like to explore the possibility of collaboration between the state and the University of Nebraska.

Accessibility Architecture Work Group, Christy Horn. Ms. Horn raised a concern regarding accessibility compliance of the NIS system. Mr. Schafer stated that accessibility clause and requirements were part of the RFP and that the project is working on this issue.

NIS, Steve Schafer. The go-live date for Financials has been postponed until the first part of February. Mr. Weir raised concerns about the NIS project implementation. Mr. Schafer will organize a meeting with the University of Nebraska, NIS, IBM, and JD Edwards.

OTHER BUSINESS

There was no other business.

ADJOURNMENT AND NEXT MEETING DATE

It was decided not to have the regularly scheduled meeting on Wednesday, November 13, 2002 since the NITC is meeting that afternoon. The next meeting of the Technical Panel will be held on Wednesday, December 11, 2002, 9:00 a.m.

With no further business, Mr. Weir adjourned the meeting at 11:13 a.m.

Meeting minutes were taken by Lori Lopez Urdiales and reviewed by Rick Becker of the Office of the CIO/NITC.

Meeting Minutes