TECHNICAL PANEL
Nebraska Information Technology Commission
Friday, October 20, 2006
9:00 a.m. - 11:22 a.m.
Varner Hall - Board Room
3835 Holdrege St., Lincoln, Nebraska
APPROVED MINUTES
MEMBERS PRESENT:
Brenda Decker, Chief Information Officer, State of Nebraska
Christy Horn, University of Nebraska, Compliance Officer
Kirk Langer, Lincoln Public Schools
Walter Weir, University of Nebraska
Mike Winkle, Nebraska Educational Telecommunications Commission
ROLL CALL, MEETING NOTICE & OPEN MEETINGS ACT INFORMATION
Mr. Weir called the meeting to order at 9:05 a.m. A quorum was present to conduct official business. The meeting notice and meeting agenda were posted to the NITC website and the Nebraska Public Meeting Calendar website on September 28, 2006. The agenda was posted to the NITC website on October 18, 2006. The Open Meetings Act Information was posted to the on the south wall of the meeting room.
PUBLIC COMMENT
There was no public comment.
APPROVAL OF SEPTEMBER MINUTES
Ms. Decker moved to approve the September 12, 2006 minutes as presented. Mr. Winkle seconded. Roll call vote: Decker-Yes,Weir-Yes, and Winkle-Yes . Results: Yes-3, No-0. Motion carried.
Ms. Horn and Mr. Langer arrived at the meeting.
PROJECT REVIIEW - DL EVENT CLEARING HOUSE & SCHEDULING SOFTWARE - PURCHASE
As stated in section 79-1335: "The council shall not approve technology purchases for the council in excess of ten thousand dollars without approval of the technical panel of the Nebraska Information Technology Commission that the purchases are in compliance with any applicable commission standards." Gordon Rothemeyer reviewed the time frame. The OCIO (Office of the Chief Information Officer) is responsible for the RFP process and will award the contract. There will be an evaluation committee. After a contract has been awarded, the council will work with the vendor to prioritize tasks, and provide training to have the project in place by July to start scheduling in August. The council has recommended to have NET involved in the technical aspect and to meet soon to discuss project management.
Panel members had questions regarding the establishment of a technical team; hardware and software for such a large endeavor; the RFP review and selection. The motion was delayed and it was decided by group consensus to have a special meeting on November 22nd to take action on this item.
STANDARDS AND GUIDELINES-DISCUSSION - REMOTE ACCESS
After further review, the Security Work Group recommended additional changes to the document. The panel discussed the following changes:
- Section 1.0 needed a clearer definition
- The title of Section 4.2.1 was changed to Remote Access from Non-State Owned and/or Managed Devices
- Under 4.2.1, a new bullet was needed with antivirus language similar to the second paragraph of 4.2.
Discussion occurred regarding enforcement of the standard.
Ms. Decker moved to post the Remote Access Standard, with the changes discussed, for the 30-day comment period. Ms. Horn seconded. Roll call vote: Decker-Yes, Horn-Yes, Langer-Yes, Weir-Yes, and Winkle-Yes . Results: Yes-5, No-0. Motion carried.
STANDARDS AND GUIDELINES - REVIEW- WEB: LOCATION OF DISASTER DOCUMENTATION
The purpose of the guideline was to have a commom location to post general information for the public for emergency purposes. All agencies would use a common naming convention that could be linked from the state home page. The State Goverment Council made the following revisions:
- Change title to read Emergency Information Page
- Change wording of 1.0 to read: "This guideline establishes the recommended location for an emergency information page -- where information for the general public would be posted in the event of a disaster -- on State of Nebraska agencies, boards and commissions websites."
The State Goverment Council approved the guideline for the 30-day comment period.
Mr. Weir moved to approve the Emergency Information Page guideline for the 30-day public comment period. Ms. Horn seconded. Roll call vote: Horn-Yes, Decker-Yes, Winkle-Yes, Langer-Yes, and Weir-Yes . Results: Yes-5, No-0. Motion carried.
PROJECT PROPOSALS - FY2007-2009 BIENNIAL BUDGET - RECOMMENDATION TO THE NITC.
Based on the information provided, the Technical Panel finds that the projects listed below met the criteria: 1) The project is technically feasible; 2) The proposed technology is appropriate for the project; and 3) The technical elements can be accomplished within the proposed timeframe and budget:
- 05-01 Supreme Court, E-Filing in JUSTICE
- 05-02 Supreme Court, Digital Audio Recorders
- 13-01 Department of Education, Nebraska Transcript Project
- 37-01 Workers' Compensation Court, WCC Internet Enhancement and Security
- 37-02 Workers' Compensation Court, Court Re-engineering – Adjudication
- 37-03 Workers' Compensation Court, Court Re-engineering -Vocational Rehabilitation
- 47-01 NET, Satellite Reconfiguration Project
- 47-02 NET, Public Media Archive and Distribution Project
- 47-03 NET, Public Media at the Capitol
- 47-04 NET, Final DTV Transmitter
Based on the information provided, the Technical Panel finds that the following projects were technically feasible but that there was not adequate information to make a determination on proposed technology, budget and timeframe:
- 27-03 Department of Roads,Highway Condition Reporting System (HCRS) Enhancement
Comments: The agency should carefully review and address the GIS issues raised by the reviewers.
- 50-01 State College System, Student Information
Comments:
• Unknown until the agency completes the RFP process.
• The Technical Panel concurs with the Education Council recommendation that encourages collaboration and partnership between the University of Nebraska's and State College System's SIS projects.
- 51-01 University of Nebraska, Student Information System
Comments: Same comments as #50-01.
Based on the information provided, the Technical Panel finds that that there was not adequate information to make a technical finding on the following projects:
- 27-01 Department of Roads, Expansion of Falcon DMS to Agency-wide Use
- 85-01 Retirement, Migration of PIONEER to the jClarity Platform
Comment:
• The agency has legitimate concerns about the current system, and the technical issues need to be addressed.
• The agency should work with the Technical Panel to provide for an ongoing review of the technical elements of this project.
Ms. Decker moved to forward the Technical Panel's review and comments of the I.T. Budget Project Proposals to the NITC. Mr. Winkle seconded. Roll call vote: Horn-Yes, Decker-Yes, Winkle-Yes, Langer-Yes, and Weir-Yes . Results: Yes-5, No-0. Motion carried.
There were two project proposals (25-01 and 25-02) that were received after the initial review process was completed. The Technical Panel will review these projects at their meeting on November 22, 2006.
REGULAR INFORMATIONAL ITEMS AND WORK GROUP UPDATES (AS NEEDED)
Accessibility of Information Technology Work Group, Christy Horn. Southeast Community College, along with WebAim, is sponsoring accessibility training in January. Ms. Horn will be contacting SECC regarding collaborating training for UN. The state’s webmasters would be invited to join in the University's training as well.
Security Architecture Work Group, Steve Hartman. The OCIO is in the process of completing the statewide vulnerability assessment. The internal scan has been completed and the reports will be ready next week. The work group is working on the development of a new security standard.
OTHER BUSINESS
The State Digital Summit sponsored by Government Technology magazine will be held on November 13th at the Embassy Suites in Lincoln, Nebraska.
NEXT MEETING DATE & ADJOURNMENT
The next meeting of the NITC Technical Panel will be held on Wednesday, November 22, 2006, 9:00 a.m. in Varner Hall, 3835 Holdrege Street, in Lincoln.
Ms. Horn moved to adjourn. Mr. Winkle seconded. All were in favor. Motion carried by voice vote.
The meeting was adjourned at 11:22 a.m.
Meeting minutes were taken by Lori Lopez Urdiales and reviewed by Rick Becker of the Office of the CIO.
Technical Panel Minutes