TECHNICAL PANEL
Nebraska Information Technology Commission
Wednesday, August 13, 2003, 9:00 a.m.
Varner Hall, 3835 Holdrege Street
Lincoln, Nebraska
APPROVED MINUTES
MEMBERS PRESENT:
Mike Beach, Nebraska Educational Telecommunications
Steve Henderson (alt. for Brenda Decker, Department of Administrative Services, State of Nebraska)
Christy Horn, University of Nebraska
Kirk Langer, Lincoln Public Schools, K-12 Representative
Steve Schafer, Chief Information Officer, State of Nebraska
Walter Weir, Chief Information Officer, University of Nebraska
Mr. Weir called the meeting to order at 9:07 a.m. All members were present at the time of roll call. A quorum existed to conduct official business. The meeting notice was posted to the NITC Website and the Nebraska Public Meeting calendar websites on July 11, 2003. The agenda was posted to the NITC Website on August 8, 2003.
PUBLIC COMMENT
Gene Hand introduced Don Gray as a new staff member with the Public Service Commission.
APPROVAL OF JULY MINUTES
Mr. Langer moved to approve the July 9, 2003 minutes as presented. Mr. Beach seconded the motion. Roll call vote: Beach-Yes, Henderson-Yes, Horn-Yes, Langer-Yes, Schafer-Yes, and Weir-Yes. Motion was carried by unanimous vote.
TECHNICAL ARCHITECTURE - Recommendation to the NITCGroupware Architecture - Use of Computer-based Fax Services by State Government Agencies (PDF 116k)
The document was posted for the 30-day comment period. There were no comments.
Mr. Beach moved to recommend that the NITC adopt the Use of Computer-based Fax Services by State Government Agencies. Ms. Horn seconded the motion. Roll call vote: Weir-Yes, Schafer-Yes, Langer-Yes, Horn-Yes, Henderson-Yes, and Beach-Yes. Motion was carried by unanimous vote.
TECHNICAL ARCHITECTURE - Set for Public CommentGroupware Blocking Unsolicited Bulk E-mail/”SPAM” (PDF 116k)
This is on the agenda to be discussed at the State Government Council meeting tomorrow. Discussion occurred regarding Lotus Notes, SPAM blocking and legitimate e-mail, K-12 efforts in SPAM blocking, staff optioning out of SPAM blocking software, and blocking E-mail with attachments.
Mr. Schafer moved that the draft document, Groupware-Blocking Unsolicited Bulk E-mail/"SPAM," be posted for the 30-day comment period. Mr. Henderson seconded the motion. Roll call vote: Henderson-Yes, Horn-Yes, Langer-Yes, Schafer-Yes, Weir-Yes, and Beach-Yes. Motion was carried by unanimous vote.
Groupware - Blocking E-mail with Attachments (PDF 100k)
This is on the agenda to be discussed at the State Government Council meeting tomorrow. It was suggested to include a statement providing alternative methods for transmitting documents.
Mr. Langer moved that the draft document, Groupware-Blocking E-mail with Attachments, be posted for the 30-day comment period. Mr. Beach seconded the motion. Roll call vote: Schafer-Yes, Langer-Yes, Horn-Yes, Henderson-Yes, Beach-Yes and Weir-Yes. Motion was carried by unanimous vote.
E-Government Architecture – Internet GOV Domain Naming Convention (PDF 108k)
This is on the agenda to be discussed at the State Government Council meeting tomorrow. It is stated in the standards process that any deviation must be approved by the Division of Communications.
Ms. Horn moved that the draft document, E-Government Architecture–Internet GOV Domain Naming Convention, be posted for the 30-day comment period. Mr. Schafer seconded the motion. Roll call vote: Horn-Yes, Henderson-Yes, Beach-Yes, Weir-Yes, Schafer-Yes, and Langer-Yes. The motion carried by unanimous vote.
Security Architecture–Wireless Local Area Network Guidelines (PDF 191k)
This is on the agenda to be discussed at the State Government Council meeting tomorrow. More state agencies are utilizing wireless technology. The document is a result of the efforts of the Security Work Group. The guidelines were developed by researching what other state’s are doing. NIST (National Institute on Standards Technology) was a resource.
It was recommended to be more specific about the Registration of Wireless Devices and to include a training recommendation prior to the use of wireless technology. Another recommendation was to provide an additional paragraph regarding HIPPA not being addressed in the document as well as a warning regarding additional security requirements.
Mr. Beach moved that the draft document, Security Architecture–Wireless Local Area Network Guidelines, be posted for the 30-day comment period. Mr. Schafer seconded the motion. Roll call vote: Langer-Yes, Schafer-Yes, Weir-Yes, Beach-Yes, Henderson-Yes, and Horn-Yes. The motion carried by unanimous vote.
Security Architecture–Remote Access (PDF 142k)
This is on the agenda item to be discussed at the State Government Council meeting tomorrow.
Ms. Horn moved that the draft document, Security Architecture–Wireless Local Area Network Guidelines, be posted for the 30-day comment period. Mr. Langer seconded the motion. Roll call vote: Henderson-Yes, Beach-Yes, Schafer-Yes, Weir-Yes, Langer-Yes, and Horn-Yes. Motion was carried by unanimous vote.
TECHNICAL ARCHITECTURE–Scheduled for ReviewMinimum Workstation Configuration Guidelines for K-12 Public Education (PDF 115k)
Ms. Horn moved to adopt the revised Minimum Workstation Configuration Guidelines for K-12 Public Education. Mr. Langer seconded the motion. After discussion regarding the changes to the document, Mr. Becker offered a friendly amendment to the motion to make the document a "resource document" rather than a guideline or standard. Ms. Horn and Mr. Langer accepted the amendment. The motion now reads:
Ms. Horn moved to adopt the revised Minimum Workstation Configuration Guidelines for K-12 Public Education and that the document become a resource document. Mr. Langer seconded the motion. Roll call vote: Beach-Yes, Weir-Yes, Henderson-Yes, Schafer-Yes, Horn-Yes, and Langer-Yes. Motion was carried by unanimous vote.
Minimum Workstation Configuration Guidelines (PDF 114k)
Discussion occurred regarding technical support. It was recommended to include a statement regarding IT technical support and additional costs. It was by group consensus that the statement be included in both documents.
Mr. Schafer moved to adopt the revised Minimum Workstation Configuration Guidelines and that the document become a resource document. Mr. Weir seconded the motion. Roll call vote: Henderson-Yes, Horn-Yes, Langer-Yes, Schafer-Yes, Weir-Yes, and Beach-Yes. Motion was carried by unanimous vote.
REGULAR INFORMATION ITEMS AND WORK GROUP UPDATES (as needed)
Accessibility, Christy Horn. The Gallup Corporation has contacted UNL for assistance regarding the accessibility of their web site. Teachers College is working with Kent Hendrickson to provide closed captioning for the handicap.
CAP, Steve Schafer. There is a meeting tomorrow, August 14th. The bids for Phase II are due today. Evaluation team is in place for review of the bids. Mr. Weir has staff working on the business plan. Mr. Schafer is making changes in the Customer Service Manual to include Public Service Commission’s eligibility information.
Ms. Horn left the meeting at 10:35 a.m.
Security Work Group, Steve Schafer. The work group has not met since early July. The Security Assessment consultant has completed their work. Reports specific to agencies are available to them via the state Guardian website. There will also be a general report that will be available soon. There is funding left from the original grant that may be used for vulnerability assessment. Mr. Weir reported that the University is in the process of hiring a person to be responsible for security related issues.
Statewide Synchronous Video Network Work Group, Mike Beach. Preliminary round one recommendations include the following:
- Recommend a State-level Internet Protocol (IP) network that maintains a satisfactory, user-defined Quality of Service for interactive distance learning, telemedicine, videoconferencing and date.
- Recommend two contracts at the local level; one for procurement and maintenance of connective terminal hardware and another one for transport.
- If the authority does not already exist, recommend to the NITC that it work with the Public Service Commission to draft clarification language that allows providers to offer different service rates for public and private entities.
- If the authority does not already exist, recommend to the NITC that it work with Legislature to authorize a discounted rate for public entities for data services within flexibly provisioned bandwidth.
- Recommend to the NITC that it work with the Legislature and the Public Service Commission to provide a one-time capital investment, compliant with NITC technical standards, for the replacement or upgrade of equipment at existing sites when current contracts expire or are re-negotiated.
The work group has other informational documents on the NITC website. Technical Panel members were asked to provide input and/or suggestions on the document. The final recommendations will be presented to the Technical Panel at the September meeting for adoption for final approval by the NITC. Mr. Beach was commended on his efforts.
Wireless. No report. Mr. Schafer stated that he attended their meeting and the group had passed several resolutions and are moving forward. Much of the work has been done through sub-committees.
NIS. No report. Mr. Schafer stated that progress is being made on the punch list. A post-implementation team has been established.
OTHER BUSINESSNEXT MEETING DATE AND ADJOURNMENT
The next meeting of the NITC Technical Panel will be held on Wednesday, September 10th at 9:00 a.m. at Varner Hall in Lincoln, Nebraska.
Mr. Langer moved to adjourn the meeting. Mr. Henderson seconded the motion. All were in favor. Motion was carried by voice vote.
The meeting was adjourned at 11:15 a.m.
Meeting minutes were taken by Lori Lopez Urdiales and reviewed by Rick Becker of the Office of the CIO/NITC.
Meeting Minutes