TECHNICAL PANEL

Tuesday, June 11, 2002

Varner Hall, 3835 Holdrege
Lincoln, Nebraska

MINUTES

MEMBERS PRESENT:

Brenda Decker, Department of Administrative Services

Rick Golden, University of Nebraska

Christy Horn, University of Nebraska, Compliance Officer

Steve Schafer, Chief Information Officer, State of Nebraska

Kirt Langer, Lincoln Public Schools, K-12 Representative

MEMBERS ABSENT: Mike Beach, Nebraska Educational Telecommunications Commission

ROLL CALL AND MEETING NOTICE

The chair, Walter Weir, called the meeting to order at 9:10 a.m. There were five members present at the time of roll call. A quorum existed to conduct official business. The meeting notice posted to the NITC and Public Meeting Calendar Websites on May 17, 2002. The meeting agenda was posted to the NITC Website on June 6, 2002.

PUBLIC COMMENT

There was no public comment.

APPROVAL OF MAY 14, 2002 MINUTES

Mr. Schafer moved to approve the May 14, 2002 minutes as presented. Ms. Decker seconded the motion. Roll call vote: Decker-Yes, Horn-Yes, Langer-Yes, Schafer-Yes, and Weir-Yes. The motion was carried by unanimous vote.

PROJECT REVIEWS – ITIF DIVISION OF COMMUNICATIONS
Brenda Decker, DAS, Division of Communications

Mr. Decker was available to answer questions.

Mr. Schafer moved that the Statewide Network Coordination Project Proposal (PDF 161k) be recommended to the NITC for final approval. Ms. Horn seconded the motion. Roll call vote: Weir-Yes, Schafer-Yes, Langer-Yes, Horn-Yes, and Decker-Abstain. The motion was carried by majority vote.

STATEWIDE TECHNOLOGY PLAN – 2002 UPDATE

Discussion occurred regarding the following:

• Single sign-on and middleware – sign-on dependent upon role (Mr. Weir distributed a diagram indicating the University of Nebraska’s Administrative Systems Environment.)
• Formation of a statewide enterprise database warehouse. (This may be difficult for the state to develop an architecture that is all encompassing depending upon an agency’s requirements (example N-focus, CJIS, financial).
• Business value or return on investment in regards to tools for data management and/or consolidation.
• Technical Panel’s role in determining the business case.
• The need to form communities of interest in order to define the scope of data elements.

The following changes were made to Section 3:

• General principles (page 4). Delete the 2nd and 6th bullets.
• Defining the Scope of the Enterprise (page 5). Delete the first sentence.
• Defining the Scope of the Enterprise (page 6). Line item #2 - include a statement that states that the State of Nebraska will investigate tools for data management and/or consolidation.

By group consensus, the Technical Panel recommended the amended Section 3 of the Statewide Technology (PDF 124k) to the NITC for final approval.

Priorities and Action Items.

TP1.1 Nebraska Network Work Group should move to Priority TP2 as a TP2.2. It was recommended to include the formation of an Application Integration and Implementation Group that would consist of 5-6 stakeholders who are committed and want to participate at the IP level to discuss what are the applications that will go across the network and the integration and implementation of those applications. Another small group could be formed to look at the business aspect.

Members provided recommendations for lead persons or entities for the action items.

Ms. Decker moved to recommend the amended Technical Panel Priorities and Action Items (PDF 113k) to the NITC for final approval. Mr. Weir seconded the motion. Roll call vote: Langer-Yes, Schafer-Yes, Weir-Yes, Decker-Yes, and Horn-Yes. The motion was carried by unanimous vote.

INCIDENT REPORTING POLICIES AND PROCEDURES

No comments were received from the public on the second version. The Technical Panel members had no comments or additions.

Mr. Schafer moved to recommend the Incident Reporting Policies and Procedures (PDF 208k) to the NITC for final approval. Ms. Decker seconded the motion. Roll call vote: Horn-Yes, Decker-Yes, Weir-Yes, Schafer-Yes, and Langer-Yes. The motion was carried by unanimous vote.

Mr. Weir acknowledged Mr. Schafer and the Work Group’s assistance in developing these policies.

HARDWARE ARCHITECTURE

The accessibility statement needed to be added to the documents. Discussion occurred regarding the constant changes in hardware and the use of these documents as a resource rather than seeking formal adoption by the NITC. Mr. Langer recommended these documents be presented to the NITC for their approval.

Mr. Weir moved to recommend the Hardware Architecture Guidelines for State Government (PDF 110k) and Hardware Architecture Guidelines for K-12 (PDF 110k) to the NITC for final approval with an endorsement by the NITC that these guidelines be reviewed on an annual basis. Mr. Langer seconded the motion. Roll call vote: Schafer-Yes, Weir-Yes, Decker-Yes, Horn-Yes, and Langer-Yes. The motion was carried by unanimous vote.

UPDATES:

Wireless, Brenda Decker. No progress to report.

NETCOM, Brenda Decker. There will be a meeting next week with the University of Nebraska to discuss the Scottsbluff Pilot. Information regarding termination clauses with existing contracts has been requested from the major provider. It is anticipated that a report will be available for the June 18th NITC meeting.

Nebraska Network, Steve Schafer. The Work Group has been meeting regularly to discuss the Nebraska Network model. The next meeting will be held on Monday, July 8th.

Security Architecture Work Group, Steve Schafer. A Security Awareness Day is planned for state government on July 15th at the Department of Roads. The CIO’s office received a Government Technology Collaboration Grant to do a security audit for state government. Phase 1 will attempt to use automated tools to see what is vulnerable. Phase 2 will aggressively attempt to hack into systems. Ron Woerner, of the Department of Roads, is taking the lead on business continuity. Mr. Weir offered to share the templates for business continuity that the University utilizes. The next meeting is this afternoon.

Accessibility, Christy Horn. Training will be held tomorrow for state employees. Approximately, 300 people are expected. The original purpose of the Work Group, which was to develop the guidelines, has been completed. Now that the Work Group is looking at training and implementation, Ms. Horn is proposing a change in the membership for assistance. Charter revisions and membership recommendations will be made at the next meeting. Ms. Horn and Mr. Weir are determining what the University needs in regards to accessibility and online courses.

OTHER BUSINESS

Mr. Weir encourage member to go to city’s web site and review the Mayor’s Technology Council’s report which includes maps of infrastructure.

Gene Hand announced that Quest’s 271 filing with the FCC will be discussed at the Public Service Commission regular meeting on June 12th at 9:30 a.m. in the Commission Hearing Room, 300 The Atrium, 1200 N Street, Lincoln.

NEXT MEETING DATE, TIME, LOCATION

The Technical Panel members agreed to move the regular meeting times from the second Tuesday to the second Wednesdays of the month. The next meeting of the Technical Panel will be held on Wednesday, July 10th, 9 a.m.

Mr. Weir moved to adjourn the meeting. Ms. Horn seconded the motion. All were in favor. The motion was carried by voice vote. The meeting was adjourned at 11:30 a.m.

Meeting minutes were taken by Lori Lopez Urdiales and reviewed by Rick Becker of the Office of the CIO/NITC.

Meeting Minutes