TECHNICAL PANEL

Nebraska Information Technology Commission
Tuesday, May 25, 2004, 9:00 a.m.

State Office Building-Conference Room 6X

301 Centennial Mall South, Lincoln, Nebraska

APPROVED MINUTES

MEMBERS PRESENT:

Mike Beach, Nebraska Educational Telecommunications Commission

Brenda Decker, Department of Administrative Services, State of Nebraska
Steve Schafer, Chief Information Officer, State of Nebraska
Walter Weir, Chief Information Officer, University of Nebraska

ALTERNATES PRESENT:

Rick Golden, University of Nebraska

Rick Becker, Office of the Chief Information Officer, State of Nebraska
Steve Henderson, Department of Administrative Services

MEMBERS ABSENT: Christy Horn, University of Nebraska, Compliance Officer and Kirk Langer, Lincoln Public Schools, Technology Director

CALL TO ORDER, ROLL CALL, AND MEETING NOTICE

Walter Weir called the meeting to order at 9:05 a.m. A quorum was present at the time of roll call. The meeting notice was posted to the Nebraska Public Meeting Calendar and the NITC web sites on April 16, 2004. The meeting agenda was posted to the NITC web site on May 20, 2004.

PUBLIC COMMENT

There was no public comment.

APPROVAL OF APRIL MINUTES

Ms. Decker moved to approve the April 13, 2004 minutes. Mr. Beach seconded the motion. Roll call vote: Beach-Yes, Decker-Yes, Schafer-Yes, and Weir-Yes. Results: 4-Yes, 0-No. The motion was carried by majority vote.

TECHNICAL ARCHITECTURE – RECOMMENDATION TO THE NITC - E-MAIL STANDARD FOR STATE GOVERNMENT AGENCIES

Mr. Weir invited panel members and others to attend the June 3rd NITC meeting in Columbus. Mr. Becker reported that public comments (PDF 108k) were summarized and responded to whenever feasible. Panel members discussed the migration plan, communication efforts, accessibility, security, and the exemption process. The Work Group was commended for their efforts.

Mr. Schafer moved to recommend that the NITC adopt the E-Mail Standard For State Government Agencies (PDF 140k). Mr. Beach seconded. Roll call vote: Weir-Yes, Schafer-Yes, Decker-Yes and Beach-Yes. The motion was carried by unanimous vote.

TECHNICAL PANEL PRIORITIES AND ACTION ITEMS 2004-2005

Mr. Becker stated that most of the 2003-2004 Priorities and Action Items (PDF 116k) are ongoing broad categories. Changes to the action items for 2004-2005 were as follows:

• For TP 2.2.1 Title: Statewide Synchronous Video Network Work Group – change ending timeframe to 3rd Quarter 2004.
• And TP 2.3.1 Title: Review agency I.T. Plans.
• For TP 3.3 Title: Revise Procedures for Reviewing IT Project and Purchases by State Agencies. Change wording to read, Coordinate with the State Government Council on Revised Procedures for Reviewing IT Projects and Purchases by State Agencies.

Mr. Beach moved to approve the revisions for the 2004-05 Technical Panel Priorities and Action Items. Mr. Weir seconded. Roll call vote: Decker-Yes, Schafer-Yes, Beach-Yes, and Weir-Yes. Results: 4-Yes, 0-No. The motion was carried by majority vote.

Mr. Weir invited panel members to a Microsoft Summit that will be held on June 17th at the Lied Conference Center, University of Nebraska-Lincoln campus.

REGULAR INFORMATIONAL ITEMS AND WORK GROUP UPDATES

Accessibility of Information Technology Work Group. Ms. Horn was not available to report. Mr. Schafer would like information on accessibility training to inform state employees. Mr. Weir will follow-up with Ms. Horn.

CAP, Brenda Decker. The group is meeting today after the Technical Panel meeting.

Security Architecture Work Group, Steve Schafer. The second vulnerability scan has been completed and results given to agencies. Meetings will be held with agencies on June 10th to discuss the results. The consultant is currently working on a summary report that will be available to the public. Preliminary results indicated the number of vulnerabilities decreased by 25%. The Work Group will reconvene to discuss next steps. The Division of Risk Management issued a RFP to hire a consultant for Business Continuity. Mike Carr, University of Nebraska, IT Security Administrator, is interested in organizing a “Security Awareness Day” possibly in October. Mr. Schafer stated that the State does this type of training and will include Mr. Carr. It was suggested that the date be synchronized with the National Security Awareness Week. Mr. Weir offered to send members a CD copy of the Homeland Security training organized by Steve Heinrichs of the University of Nebraska Medical Center.

Statewide Synchronous Video Network Work Group, Mike Beach. The Work Group continues to focus on three major areas: 1) funding sources to upgrade systems; 2) scheduling and coordinating activities; and 3) relationships and interrelationships. Most recent efforts have been focused on the two-year review of the standards. Several activities are occurring on May 26th in Kearney. First, in the morning the work group will meet. A luncheon meeting will be a held with the ESU Network Operation Committee and distance learning coordinators. In the afternoon, there will be testing of the video standard by all end-users in attendance. It is anticipated that the standard will be ready to go before the Technical Panel in August and then to the NITC for final approval at their September meeting.

OTHER BUSINESS

There was no other business.

NEXT MEETING DATE AND ADJOURNMENT

There will be no June meeting. The next meeting of the NITC Technical Panel will be held on Tuesday, July 13, 2004 at 9:00 a.m. with the location to be determined.

Ms. Decker moved to adjourn. Mr. Weir seconded. All were in favor. Motion was carried by voice vote.

The meeting was adjourned at 10:35 p.m.

Meeting minutes were taken by Lori Lopez and reviewed by Rick Becker of the Office of the CIO/NITC.

Meeting Minutes