TECHNICAL PANEL
SPECIAL MEETING

Thursday, May 17, 2001, 1:30 p.m.

Varner Hall-Regent's Board Room

3835 Holdrege Street, Lincoln, NE

APPROVED MINUTES

MEMBERS PRESENT:

Bob Huber, N.E.T.C.; Brenda Decker, Department of Administrative Services; Christy Horn, University of Nebraska-Lincoln; Steve Schafer, CIO, State of Nebraska; Walter Weir, University of Nebraska; and Mike Winkle, N.I.T.C.

ROLL CALL AND MEETING NOTICE

The Chair, Walter Weir, called the special meeting to order at 1:35 p.m. Roll call was taken. There were five members present at the time of roll call. A quorum existed to conduct official business. The meeting notice and agenda were posted to the NITC and Public Meeting calendar web sites on May 1, 2001.

PUBLIC COMMENT

There was no public comment.

PROJECT REVIEW – N.I.S (Nebraska Information System)

Tom Conroy, Project Director

The project is in the best and final offer stage with J.D. Edwards. The N.I.T.C. must approve the implementation plan prior to a contract being signed. Mr. Conroy introduced members of the project team from J.D. Edwards and IBM that were present at the meeting.

Ms. Horn arrived at 1:39 p.m.

Members discussed the Implementation Plan with the Project Director and others present. (Click here. (PDF k))

Ms. Horn left the meeting 3:27 p.m.

Mr. Schafer moved that the Technical Panel recommend that the N.I.T.C recognize the N.I.S. project as an enterprise project of primary importance to the state of Nebraska and provide conditional approval of the project plan. The recommended conditions are:

• Need for tangible evidence of agency commitment such as providing project team members, incorporating agency training plans per project implementation plan, participation in design workshops, and providing executives for the process decision team.
• Written empowerment from the Project Sponsor allowing the N.I.S Project Team to make time critical decisions.
• Detailed process for evaluating and eliminating duplicative systems.
• Detailed description of the N.I.S project scope, including base functionality and management of contingency funds to address unforeseen events.
• Contract negotiations result in a total project budget not to exceed $29,728,529.
• Prepare a realistic post implementation budget.
• Development of an independent project management review process that involves state government representation and management.

As part of the reporting processes pursuant to Section 81-1196.01, the Chief Information Officer shall report to the Governor, Legislature and the N.I.T.C., the on-going status of these conditions. Ms. Decker seconded the motion. Roll call vote: Winkle-Yes, Weir-Yes, Schafer-Yes, Decker-Yes, and Beach-Yes. Motion was carried by unanimous vote.

PROJECT REVIEW – WIRELESS PROJECT - DRAFT RFP

Due to time constraints, no action was taken. The following members agreed to work with the Division of Communications to review the draft RFP: Schafer, Beach, and Winkle.

ADJOURNMENT

The chair, Mr. Weir, adjourned the meeting at 6:10 p.m.

Minutes were taken by Lori Lopez Urdiales and reviewed by Rick Becker of the Office of the NITC/CIO.

Meeting Minutes