TECHNICAL PANEL
Tuesday, April 10, 2001, 9:00 a.m.
Varner Hall, 3835 Holdrege, Lincoln
APPROVED MINUTES
MEMBERS PRESENT:
Mike Beach, Nebraska Educational Telecommunications Commission; Brenda Decker, Administrative Services; Christy Horn, University of Nebraska, Compliance Officer; Steve Schafer, Chief Information Officer; Walter Weir, University of Nebraska; and Michael Winkle, NITC Executive Director
OTHERS PRESENT:
Tom Conroy, NIS Project; Rick Golden, University of Nebraska; Dave Wagaman, Budget Office; Jerry Hurley and Sid McCartney, Communications; Rick Becker, Anne Byers, Tom Rolfes, and Lori Lopez Urdiales, Office of the CIO/NITC
ROLL CALL AND MEETING NOTICE
The chair, Walter Weir, called to order at 9:10 a.m. Roll call was taken - four members were present. A quorum existing to conduct official business. Mr. Weir stated that the meeting notice and agenda were posted on the NITC and Public Meeting Calendar on April 3, 2001.
PUBLIC COMMENT
There was no public comment.
APPROVAL OF MINUTES
Mr. Schafer moved to approve the minutes as presented. Ms. Decker seconded the motion. Roll call vote: Decker-Yes, Schafer-Yes, Weir-Yes, and Winkle-Yes. Motion was carried.
PROJECT REVIEWS - COMMUNITY TECHNOLOGY FUND 2001 (PDF 224k)
Anne Byers, Community Information Technology Manager, CIO/NITC
Ms. Horn and Mr. Beach arrived at approximately 9:12 a.m.
Ms. Byers reviewed results of the Community Council's recommendations. The Community Council recommended not funding two projects and also recommended partial funding of some. Ms. Byers entertained questions.
Mr. Winkle moved to accept the technical reviews submitted for the Community Technology Fund project. Ms. Decker seconded the motion. Roll call vote: Beach-Yes, Decker-Yes, Horn-Yes, Schafer-Yes, Weir-Yes, and Winkle-Yes. Motion was carried.
PROJECT REVIEWS - NETCOM PROJECT (PDF 564k)
Brenda Decker, Director, Division of Communications
Ms. Decker reviewed the current status of the draft RFP. It is anticipated that the RFP will be released on April 30. The RFP is written so that the vendors can propose innovative solutions.
Members proceeded to provide feedback, suggestions and comments for the RFP. Ms. Decker anticipated that the revisions from the Technical Panel will be completed and out to members by end of the week. Ms. Decker, Mr. Hurley and Mr. McCartney were acknowledged and thanked for their efforts.
PROJECT REVIEWS - NIS PROJECT
Tom Conroy, NIS Project Manager
Mr. Conroy reported that 152 individuals participated in scripted demonstration evaluations for Oracle, SAP, and JD Edwards. Currently, J.D. Edwards is ahead in scoring. The official announcement will be made tomorrow. Mr. Weir recommended that an official letter of thanks from the Lieutenant Governor be sent to the project evaluation team.
The NITC requested that the Technical Panel review the implementation plan for NIS. Mr. Conroy reported that this was not fully developed but would be once the vendor was selected. Concerns were raised as to the time frame for the implementation to be ready for the Technical Panel and NITC review in May. Mr. Conroy was confident that a draft of the implementation plan would be available for the Technical Panel meeting on May 8 and the special meeting on May 15.
Panel members provided the following items for clarification and factors to be considered regarding NIS:
- Buy-in needed from stakeholderd
- Project Management software – who will own it, the state or JD Edwards?
- Costs – a buffer is needed for costs that may be based on assumptions
- Concerns: interfaces, desktop needs, network bandwidth, printing capabilities
- Empowerment of users - UNL had a letter of empowerment
- Recommended that monthly status updates be held so that there are no unexpected costs
- Knowledge and experience of consultants-request a month of free consulting
- Make sure travel and living expenses of consultants are covered as part of the contract
- Document discussions of issues or needs in writing
- Risk analysis must be part of the implementation plan
- Provide incentives and consequences for completing or not completing tasks
WORK GROUP UPDATE - WIRELESS PROJECT
Ms. Decker reported that the Division of Communications is working with Purchasing on the RFP. It is scheduled for released in May. Ms. Decker requested that this be an agenda item for the Technical Panel May meeting.
WORK GROUP UPDATE - SECURITY ARCHITECTURE
Mr. Schafer reported that correspondence has been sent to agency heads and directors regarding the security policies. An IMS agreement has been signed for a specialist to assist with project. Agency personnel will be encouraged to attend the annual CERT conference. Mr. Schafer suggested incident reporting as one of the Technical Panel's priorities.
WORK GROUP UPDATE - ASSISTIVE TECHNOLOGY
No report.
WORK GROUP UPDATE - E-GOVERNMENT ARCHITECTURE
Mr. Schafer distributed the E-Government Architecture Draft (PDF 91k) and informed the Panel that it is posted on the web site for comment.
WORK GROUP UPDATE - VIDEO STANDARDS
Mr. Beach reported that the group has been meeting regularly. Members are researching proposed standards. The next meeting is Tuesday, April 17th. The group is working well together.
OTHER BUSINESS
Ms. Decker requested that Department of Roads provide information and an update on the 511 project implementation. Mr. Becker will invite to the next meeting to provide information on projects.
Mr. Winkle reminded members that Section 3 of the Statewide Plan needs to be reviewed and updated by the Technical Panel.
NEXT MEETING DATE AND ADJOURNMENT
The next regular meeting of the Technical Panel will be held on Tuesday, May 8, 2001, 9 a.m. in Varner Hall, 3835 Holdrege Street, Lincoln, Nebraska. A special meeting for the NIS Review will be held on Tuesday, May 15, 2001, 9 a.m. in Varner Hall.
Mr. Winkle moved to adjourn the meeting. Mr. Beach seconded the motion. Roll call vote: Winkle-Yes, Weir-Yes, Schafer-Yes, Horn-Yes, Decker-Yes, and Beach-Yes. Motion was carried
Meeting was adjourned at 2:35 p.m
Minutes were taken by Lori Lopez Urdiales and reviewed by Rick Becker, Office of the CIO/NITC.
Meeting Minutes