TECHNICAL PANEL

Nebraska Information Technology Commission

Tuesday, January 11, 2005, 9:00 a.m.

Varner Hall, 3835 Holdrege

Lincoln, Nebraska

APPROVED MINUTES

MEMBERS PRESENT:

Mike Beach, Nebraska Educational Telecommunications Commission
Brenda Decker, Department of Administrative Services, State of Nebraska
Christy Horn, University of Nebraska, Compliance Officer
Steve Schafer, Office of the Chief Information Officer, State of Nebraska
Walter Weir, University of Nebraska

ALTERNATES PRESENT:

Rick Becker, Government I.T. Manager, Chief Information Officer
Rick Golden, University of Nebraska
Steve Henderson, Department of Administrative Services

CALL TO ORDER, ROLL CALL, AND MEETING NOTICE

Mr. Weir called the meeting to order at 9:05 a.m. The meeting notice was posted to the Nebraska Public Meeting Calendar and the NITC web sites on December 15, 2004 and that the meeting agenda was posted to the NITC web site on January 7, 2005. A quorum was present at the time of roll call.

PUBLIC COMMENT

There was no public comment.

APPROVAL OF DECEMBER 14, 2004 MINUTES

Mr. Weir corrected a grammatical error under I.T. Project Review Process Discussion section.

Ms. Brenda moved to approve the December minutes as corrected. Mr. Beach seconded the motion. Roll call vote: Beach-Yes, Decker-Yes, Schafer-Yes, and Weir-Yes. Motion was carried.

STANDARDS AND GUIDELINES – LOTUS NOTES STANDARDS FOR STATE GOVERNMENT AGENCIES

The standard had been discussed at last meeting and tabled until further information was provided on generic ID’s. Ron Ritchey, Jerry Heilen, and Kevin Keller were present to provide information and answer questions. Some of the panel members concerns were traceable messages, authentication and auditing, as well as, balancing and satisfying agencies business requirements, practices and needs.

Ms. Horn arrived at 9:12 a.m.

The question was raised as to whether there will be a separate standard developed for basic email. It was suggested to address this at a later time.

Mr. Schafer moved to recommend the Lotus Notes Standards for State Government Agencies (PDF 94k) with the following change in Section 1.3: After "Generic notes IDs are not acceptable", insert "unless the system provides for authentication and auditing to ensure individual accountability." Ms. Decker seconded. Roll call vote: Weir-Yes, Schafer-Yes, Horn-Yes, Decker-Yes, and Beach-Yes. Motion was carried.

The Work Group was commended on their efforts.

PROJECT REVIEWS

State Records Board Grant Applications

Discussions occurred regarding the information needed for the technical review process of grants and other projects. It was recommended to communicate this to the State Records Board.

Members discussed the need for additional information on these grants, including a more detailed budget.

Additional comments regarding these grants:

Online Property Tax Payment System (PDF 295k)

• Possible explore software packages that could be purchased and customized rather than develop this in-house.

Kearney County Enhanced Web Page (PDF 84k)

• Are there dollar savings?
• Is there coordination with GIS regarding Internet mapping?

SSC Electronic Filing System (PDF 2MB)

• There was no database search engine documented.
• A back-up system or process was not mentioned.
• Who is the software provider?
• No minimum configuration of hardware equipment was documented.

The reviews were tabled until the February meeting.

REGULAR INFORMATIONAL ITEMS AND WORK GROUP UPDATES

Accessibility, Christy Horn. Web technology communications are continuing with university departments and offices. At the February meeting, Ms. Horn will provide feedback on web site assessment tools. Mr. Schafer stated that the state’s Webmasters Group has been discussing accessibility tools as well.

CAP, Brenda Decker. The group is meeting today to discuss scheduling software for video and the contract for Grand Island & Scottsbluff DS3 connection. At the meeting, there will also be a presentation on scheduling software by Renovo.

Security Work Group, Steve Schafer. The Work Group will be meeting next week. Agenda items include: 1) revamping the incident reporting procedure (want it to be part of agencies operation); 2) Spyware (should state government be doing anything with this); and 3) finalizing the RFP for the security audit. Mr. Weir informed the panel that on Feb 9th, there will be a videocast on Spyware.

Statewide Video Synchronous Work Group, Mike Beach. Scheduling discussions will occur at the CAP meeting today.

OTHER BUSINESS

There was no other business.

NEXT MEETING DATE AND TIME

The next meeting of the NITC Technical Panel will be held on Tuesday, February 8th at 9 a.m. at Varner Hall, 3835 Holdrege, in Lincoln, Nebraska.

Ms. Decker moved to adjourn the meeting. Mr. Schafer seconded the motion. All were in favor. Motion was carried.

The meeting adjourned at 10:20 a.m.

Meeting minutes were taken by Lori Lopez Urdiales and reviewed by Rick Becker of the Office of the CIO/NITC.

Meeting Minutes