STATE GOVERNMENT COUNCIL
Nebraska Information Technology Commission
Thursday, December 11, 2003, 1:30 p.m.
Executive Building, Basement Conference Room
521 S 14th Street, Lincoln, Nebraska

MINUTES

MEMBERS PRESENT:

Lori McClurg, Department of Administrative Services (alternate Tom Conroy for part of the meeting)
Jack Falconer, Department of Correctional Services
Steve Henderson, IMServices
Dan Ward, Division of Communications
Jim McGee, Health and Human Services
Jon Ogden, Department of Roads
Steve Schafer, Chief Information Officer
Dorest Harvey, Private Sector
Gayle Starr, Department of Natural Resources
John Cariotto, Supreme Court
Rod Wagner, Library Commission

MEMBERS ABSENT:

Bob Beecham, NDE Support Services; Mike Calvert, Legislative Fiscal Office; Al Curtis, Crime Commission; John Gale, Secretary of State's Office; Lauren Hill, Governor’s Policy Research Office; Scott McFall, Nebraska State Patrol; Patrick Flanagan, Private Sector; Bev Neth, Department of Motor Vehicles; Dennis Burling, Dept. of Environment Quality; Mary Jane Egr, Dept. of Revenue; Butch Lecuona, Dept. of Labor; Glenn Morton, Workers’ Comp. Court; Gerry Oligmueller, Budget Office

CALL TO ORDER, ROLL CALL AND NOTICE OF POSTING

Mr. Schafer called the meeting to order at 1:35 p.m. Roll call was taken. There were eleven voting members present at time of roll call. A quorum was not present at the time to conduct official business. It was stated the meeting notice posted to the NITC Website and Nebraska Public Meeting Calendar websites on November 21, 2003 and the meeting agenda posted to the NITC Website on December 4, 2003.

PUBLIC COMMENT

There was no public comment.

APPROVAL OF MINUTES - SEPTEMBER 11, 2003

Due to the lack of a quorum, this item was passed over.

TECHNICAL ARCHITECTURE – Network Architecture
Acceptable Use Policy - State Data Communications Network (PDF 49k)

Lori McClurg, DAS Director, described the proposed changes to the document. She noted that a revision had been made to the paragraph of inserted language on page 1 of the document linked to the agenda. A copy of the revised language was distributed. Members discussed possible revisions to language.

Mr. Harvey moved to recommend approval of the Acceptable Use Policy (PDF 49k), with the revised language (PDF 31k)provided and modified as follows:

(1) in line 3, strike “open” and insert “public”;

(2) in line 3 strike “including” and insert “such as”; and

(3) in line 6, after the word “Network” insert “unless protected by State or Federal statute”.

Mr. Henderson seconded the motion. Roll call vote: Ogden-Yes; McGee-Yes; Ward-Yes; Falconer-Yes; Harvey-Yes; Henderson-Yes; McClurg-Yes; Schafer-Yes; Starr-Yes; Cariotto-Yes; Wagner-Yes.

Ms. McClurg left the meeting at 2:00 p.m. Mr. Conroy served as alternate.

ENTERPRISE ARCHITECTURE, SHARED SERVICES AND STANDARDIZATION

Mr. Schafer discussed the draft strategy document (PDF 82k), which was prepared by members during working sessions in October and November. Members discussed the strategy document. It was suggested that the Council serve as a committee-of-the-whole and have working sessions to accomplish the activities described in the strategy.

Mr. Ogden moved to adopt the Strategy for Enterprise Architecture, Shared Services, and Standardization (PDF 82k). Mr. Starr seconded the motion. Roll call vote: Ogden-Yes; McGee-Yes; Ward-Yes; Falconer-Yes; Harvey-Yes; Henderson-Yes; Conroy-Yes; Schafer-Yes; Starr-Yes; Cariotto-Yes; Wagner-Yes

REGULAR UPDATES

Security Work Group, Steve Schafer. The next meeting of the work group will be in January.

E-mail Work Group, Rick Becker. The work group is preparing a report and recommendation to be on the January and February agendas.

Directory of Services, Rick Becker. The work group provided the Nebraska Directory Services team with input on the architecture design and password reset policies. The NDS team will be working on implementation for the next few months. The work group will be called together to address additional issues as needed.

Juvenile Data Sharing Work Group, John Cariotto. There is a meeting on Monday to discuss the possibility of including Foster Care Review data in the NFOCUS system. Work is being done on an RFP for a consultant to assist in the juvenile data sharing project.

Lotus Notes, No report.

NIS Report, Tom Conroy. Working with the vendor on punch-list items to complete the scope of work in a number of areas. Members discussed issues relating to procurement.

Electronic Records, Steve Schafer.

Best Practices for Management of Lotus Notes Email Records

Mr. Henderson moved to adopt the Best Practices for Management of Lotus Notes Email Records (PDF 105k) as a resource document for state agencies. Mr. Conroy seconded the motion. Roll call vote: Ogden-Yes; McGee-Yes; Ward-Yes; Falconer-Yes; Harvey-Yes; Henderson-Yes; Conroy-Yes; Schafer-Yes; Starr-Yes; Cariotto-Abstained; Wagner-Yes

Statewide Network, Steve Schafer. Mr. Schafer reported on activities relating to the statewide network.

E-Government Strategic Planning, Steve Schafer. Efforts are currently focused on forms automation.

AGENCY REPORTS

Department of Correctional Services, George Wells: By the end of January, DCS will replace existing Windows 95 machines.

Supreme Court, John Cariotto: Working on electronic filing -- accepting, retrieval, and retention. Mr. Cariotto suggested a work group including the Records Management Division to address records retention issues.

With no further business, Mr. Schafer adjourned the meeting at 2:55 p.m.

Meeting minutes were taken by Rick Becker of the Office of the CIO/NITC.

meeting minutes