STATE GOVERNMENT COUNCIL
Nebraska Information Technology Commission
Tuesday, October 26, 2004, 1:30 p.m.
State Office Building, Lower Level D
Lincoln, NE
APPROVED MINUTES
MEMBERS PRESENT:
John Cariotto, Supreme Court
Tom Conroy, Information Management Services
Jack Falconer, Department of Correctional Services
Patrick Flanagan, Private Sector
Rex Gittins, Department of Natural Resources
Dorest Harvey, Private Sector
Bob Howard, Division of Communications
Greg Lemon, Secretary of State's Office
Lori McClurg, Department of Administrative Services
Glen Morton, Workers’ Comp. Court
Jon Ogden, Department of Roads
Jim Ohmberger, Health and Human Services
Robert Shanahan, Department of Labor
Steve Schafer, Chief Information Officer
Rod Wagner, Library Commission
ALTERNATES PRESENT:
Randy Cecrle, Workers’ Comp. Court
Jim McGee, Health and Human Services
Steve Henderson, Information Management Services
George Wells, Department of Correctional Services
MEMBERS ABSENT:
Bob Beecham, NDE Support Services, Dennis Burling, Dept. of Environment Quality; Mike Calvert, Legislative Fiscal Office; Al Curtis, Crime Commission; Mary Jane Egr, Dept. of Revenue; Lauren Hill, Governor’s Policy Research Office; Scott McFall, Nebraska State Patrol; Bev Neth, Department of Motor Vehicles; and Gerry Oligmueller, Budget Office.
CALL TO ORDER, ROLL CALL AND NOTICE OF POSTING
Mr. Schafer called the meeting to order at 1:35 p.m.Roll call was taken.There were 8 voting members present at time of roll call.A quorum was not present to conduct official business.It was stated that the meeting notice posted to the NITC and the Nebraska Public Meeting Calendar Websites on May 26, 2004 and that the meeting agenda posted to the NITC Website on July 2, 2004. The meeting continued with informational items.
PUBLIC COMMENT
There was no public comment.
APPROVAL OF JULY AND SEPTEMBER MINUTES
Mr. Flanagan’s name was misspelled on the second page of the July minutes.
Mr. Harvey moved to approve the July 8, 2004 minutes with the correction and the September 16, 2004 minutes as presented. Mr. Flannigan seconded the motion. All were in favor. The motion carried by voice vote.
PROJECT PROPOSALS – FY 2004-5 BIENNIAL BUDGET RECOMMENDATION TO THE NITC
(Project Summary Sheets (PDF 6MB )- Full Text of Project Proposals)
Mr. McGee arrived at 1:39 p.m.
Mr. Schafer stated that it is in statute that a prioritized list be submitted to the Governor and Legislature by November 15th. Discussion followed regarding the list of projects and technical review scores.
A concern was raised regarding VM not being supported after July 2005 and how this will affect some agency’s budgets. At this point, it is difficult for agencies to estimate the cost in order to submit and IT project request. Mr. Falconer moved to include a footnote on the list that additional requests may be submitted. There was no second. More discussion followed regarding the VM issue.
Mr. Howard left the meeting.
Comments and suggestions regarding the process included the following:
- · Hardware related projects were highly ranked.
- · Some requests were more planning and/or study oriented.
- · Include additional information regarding the funding sources.
- · For the Budget and Fiscal offices, include summary of all IT project requests.
- · To help with prioritization, possibly categorize budget I.T. requests – hardware, mandates, planning, and studies.
- · Have agencies prioritize their own list
- · Get regular feedback from the Governor and Legislature as to the process and information they need for decision-making.
Mr. Conroy moved to approve the FY2005-07 Information Technology Project Proposals list per technical score ranking to be forwarded to the NITC for final approval. Mr. Lemon seconded the motion. Mr. McGee offered a friendly amendment that the agency’s prioritized list of projects also be included. Mr. Conroy and Mr. Lemon accepted the friendly amendment. The motion now reads: “To approve the FY2005-07 Information Technology Project Proposals list per technical score ranking and to include the agency’s priority list of their project proposals to be forwarded to the NITC for final approval. Roll call vote: Ogden-Yes, McGee-Yes, Falconer-Yes, Flanagan-Yes, Lemon-Yes, Gittins-Yes, Harvey-Yes, Conroy-Yes, Shanahan-Yes, McClurg-Yes, Morton-Yes, Schafer-Yes, Cariotto-Yes, and Wagner-Yes. Results: 14-Yes, 0-No. The motion was carried by unanimous vote.
Members recommended that the Office of the CIO conduct a review and evaluation of the process for discussion at a future meeting.
Mr. Shanahan left at 3:15 p.m.
STANDARDS & GUIDELINES – RECOMMENDATION TO THE TECHNICAL PANEL
IDENTIFY AND ACCESS MANAGEMENT STANDARD FOR STATE GOVERNMENT AGENCIES
Mr. Conroy entertained questions.
Mr. Carrioto moved to recommend the Identify and Access Management Standard for State Government Agencies (PDF 114k) for review by the Technical Panel. Mr. Ogden seconded the motion. Roll call vote: Wagner-Yes, Cariotto-Yes, Schafer-Yes, Morton-Yes, McClurg-Yes, Conroy-Yes, Harvey-Yes, Gittins-Yes, Lemon-Yes, Flanagan-Yes, Falconer-Yes, McGee-Yes, and Ogden-Yes. Results: 13-Yes, 0-No. The motion was carried by unanimous vote.
NITC STRATEGIC INITIATIVES - ENTERPRISE ARCHITECTURE
Mr. Conroy moved to endorse the Enterprise Architecture (PDF 107k), E-Government (PDF 305k), and the Security and Business Resumption initiatives (PDF 118k). Mr. Harvey seconded the motion. Roll call vote: Falconer-Yes, Flanagan-Yes, Lemon-Yes, Gittins-Yes, Harvey-Yes, Conroy-Yes, Shanahan-Yes, McClurg-Yes, Morton-Yes, Schafer-Yes, Cariotto-Yes, Wagner-Yes, Ogden-Yes, and McGee-Yes. Results: 13-Yes, 0-No. The motion was carried by unanimous vote.
REGULAR UPDATES
In the interest of time, rather than have each group report Mr. Schafer asked members if there were any questions or important updates that needed to be announced.
Security Work Group. The next meeting will be held on November 17th, to discuss incident reporting and to outline the scope of work next spring.
E-Mail Work Group. Pilot testing is being done with about four different agencies. The transition from the Alltel server is scheduled to begin on November 15th.
Enterprise Architecture. The contract with Microsoft has been signed and negotiation on issues continues. Currently working on Adobe, Oracle and Citrix vendor contracts.
AGENCY REPORTS
There were no reports.
OTHER BUSINESS
There were no reports.
NEXT MEETING DATE AND ADJOURNMENT
The next meeting of the State Government Council will be held on Thursday, December 9, 2004 at 1:30 p.m. The location will be announced at a later time.
With no further business, Mr. Schafer adjourned the meeting at 3:22 p.m.
Meeting minutes were taken by Lori Lopez Urdiales and reviewed by Rick Becker of the Office of the CIO/NITC.
meeting minutes