STATE GOVERNMENT COUNCIL
Thursday, October 11, 2001, 1:30 p.m.
State Office Building, Conference Room 6Z
Lincoln, Nebraska
APPROVED MINUTES
MEMBERS PRESENT:
Mahendra Bansal, Department of Natural Resources
Bob Beecham, Department of Education
Randy Cecrle, Workers Compensation Court
Brenda Decker, Division of Communications
Dick Gettemy, Department of Revenue
Steve Henderson, IMServices
Dan Hoffman, Policy Research Office
Greg Lemon, Secretary of State's Office
Jim McGee, Health and Human Services
Gerry Oligmueller, Budget Office
Steve Schafer, Chief Information Officer
Bob Shanahan, Labor
Rod Wagner, Library Commission
MEMBERS ABSENT:
Mike Calvert, Legislative Fiscal Office; Keith Dey, Motor Vehicles; Dorest Harvey, Private Sector; Lori McClurg, Department of Administrative Services; Jon Ogden, Department of Roads; Mike Overton, Crime Commission; Patrick Flanagan, Private Sector; and Joe Steele, Supreme Court.
ROLL CALL AND MEETING NOTICE
The chair, Steve Schafer, called the meeting to order at 1:35 p.m. Roll call was taken. There were 10 voting members present. A quorum existed in order to conduct official business. Mr. Schafer stated that the meeting notice posted to the N.I.T.C. Website on September 12, 2001. The meeting notice posted to the Nebraska Public Meeting Calendar on October 9, 2001 and the agenda posted to the N.I.T.C. Website on October 9, 2001.
APPROVAL OF AUGUST 9, 2001 MINUTES
Mr. Wagner moved to approve the minutes as presented. Mr. Oligmueller seconded the motion. All were in favor. The motion was carried by a majority voice vote.
PUBLIC COMMENT
There was no public comment.
DISCUSSION – GUIDANCE ON INFORMATION TECHNOLOGY RELATED BUDGET REQUEST (PDF 61k)
The Chair solicited reactions and feedback from the Council members. Member had no comments and/or suggestions.
Mr. Henderson arrived at 1:37 p.m.
The State Government Council adopted the Guidance on Information Technology Related Budget Request document by group consensus.
DISCUSSION – STANDARDS AND GUIDELINES UNDER REVIEW BY THE TECHNICAL PANEL
Mr. Lemon and Mr. Beecham arrived at 1:40 p.m.
Mr. Schafer provided a brief description and update on the Technical Panel’s efforts on the development of the following standards and guidelines: Accessibility Guidelines, Minimum Workstation Guidelines, Video Standards, and Security Resource Documents. Before adoption and approval by the N.I.T.C., the standards and guidelines will be posted for a 30-day comment period. After which time, the Technical Panel will make a recommendation for adoption to the N.I.T.C.
Several members expressed a need for the Council to be more involved in the development and review of policies, standards and guidelines. The following members volunteered to serve on a committee to review the proposed Accessibility Guidelines: Bob Shanahan, Bob Beecham, Mahendra Bansal and IMS (to be designated). CIO/NITC staff will organize the first meeting.
GTCF 2001 (PDF 2MB) – RECOMMENDATIONS FOR FUNDING TO THE N.I.T.C.
Mr. Schafer stated that $250,000 has been appropriated but recommended that the Council hold 5% in anticipation of budget cuts, leaving $237,500. The Council agreed. In addition to this year’s appropriate, approximately $110,420 is available from last year. The total amount available is $347,920 to fund projects.
The Chief Information Office withdrew two grant applications: E-Government Architecture Study and HIPAA Assessment and Strategy for State Government. IMS withdrew the Enterprise E-government Security Software project. The Department of Agriculture has also submitted the Fee Collection Program project grant to the State Records Board. Discussion followed as to the remainder of the projects.
Mr. Beecham moved to approve the top ten projects omitting the projects withdrawn by the agencies. Mr. Gettemy seconded the motion. Discussion followed and a recommendation was made to cut some funding from the IMS project by the amount needed to include the RTS (Remote Terminal Server) portion of the State Patrol’s project. Mr. Beecham withdrew his motion.
Mr. McGee moved to approve the top ten projects omitting the projects withdrawn by the agencies and to cut $31,000.00 from the IMS Information Technology Support Tools Project and to award $31,070.25 to the State Patrol for the MDC Project.Mr. OIigmueller seconded the motion. Roll call vote: Beecham-Yes, Decker-Yes, McGee-Yes, Gettemy-Yes, Lemon-Yes, Henderson-Abstaining, Hoffman-Yes, Shanahan-Yes, Cecrle-Abstaining, Oligmueller-Yes, Schafer-Abstaining, Bansal-Abstaining, Wagner-Abstaining. Voting results: 8-Yes and 5-Abstaining. The motion carried by majority vote.
The State Government Council will make the following recommendations to the N.I.T.C. to award grants from the Government Technology Collaboration Fund:
- 2001-06, Dept. of Natural Resources (Multiple Agencies), Creating a Common Framework for Integrating Surface Water Data, $25,000.00
- 2001-20, Library Commission, Value-Added Book Reviews: Any Time, Any Place, $8,322.00
- 2001-05, Office of the CIO, Security Assessment, $46,800.00
- 2001-09, IMServices, Enterprise Security Awareness Training, $36,620.00
- 2001-07, IMServices (Multiple Agencies), Information Technology Support Tools Project, $74,000.00
- 2001-11, IMServices and Workers' Compensation Court, Enterprise Content Management Study, $100,000.00
- 2001-01, Assistive Technology Partnership, Workforce Investment Act Resource Centers, $25,000.00
- 2001-14, State Patrol, Mobile Data Computer (MDC) Project and Remote Terminal Server (RTS) Project, $31,070.25
| Total funding available: | $347,920.00 |
| Amount of Council’s recommendation: | $346,812.25 |
| Unobligated Amount: | $1,107.75 |
Mr. Lemon will inform the State Records Board that the Department of Agriculture’s Project was not funded.
Mr. Hoffman left the meeting.
REGULAR UPDATES (as needed)
Nebraska Information System. The N.I.S. Project Kick-off was held on October 10th.
Security Architecture Work Group, Steve Schafer. Efforts have been concentrated on the development of the procedures and templates.
E-Government Architecture Work Group, Steve Schafer. The Work Group has not been active.
Directory Services Work Group, Rick Becker. The Active Root Directory is up and running and IMServices has been testing it with different agencies.
Lotus Notes Collaboration Work Group – Charter Amendments(PDF 102k) , Kevin Keller. The Work Group is proposing a change in the Commitee and/or work groups from three to four groups to include an Administration Work Group.
Mr. Cercle moved to approve the recommendation for changes to the Lotus Notes Collaboration Work Group charter. Mr. Gettemy seconded the motion. Roll call vote: Beecham-Yes, Decker-Yes, McGee-Yes, Gettemy-Yes, Lemon-Yes, Henderson-Yes, Shananhan-Yes, Cecrle-Yes, Oligmueller-Yes, Schafer-Yes, Bansal-Yes, and Wagner-Yes. The motion was carried by unanimous vote.
Business Portal, NOL. Staff has been contacting agencies regarding input information on forms. Some slight changes were made according to recommendations submitted. Demonstrations have been conducted around the state to solicit feedback. Cleaning up data base inventory. Forums will be held across the state regarding the business portal beginning October 22nd. After forums are completed, there will be a 30-day comment period. December is still the target release date.
Licensing Issues, Jim McGee. Rules are constantly changing. The challenge is getting a firm price quote. A meeting with agencies will be scheduled when clarification on issues has been addressed.
AGENCY REPORTS
Members were given an opportunity to share information.
OTHER BUSINESS
Mr. Schafer reminded members that the E-Government Conference is scheduled for Tuesday, November 6th at the Cornhusker Hotel and encourage members to attend.
NEXT MEETING DATE AND ADJOURNMENT
The next meeting of the State Government Council’s Work Groups will be held on November 8, 2001. The next full council meeting will be held on Thursday, December 13th, 1:30 p.m.
Minutes were taken by Lori Lopez Urdiales and reviewed by Rick Becker of the Office of the CIO/NITC.
meeting minutes