STATE GOVERNMENT COUNCIL
Nebraska Information Technology Commission
Thursday, September 14, 2006, 1:30 p.m.
Executive Building - Lower Level Conference Room
521 S 14th Street, Lincoln, Nebraska
MINUTES
MEMBERS PRESENT:
Dennis Burling, Department of Environmental Quality
Randy Cecrle, Workers’ Compensation Court
Tom Conroy, Information Technology Services
Josh Daws, Secretary of State’s Office
Brenda Decker, Chief Information Officer
Pat Flanagan, Private Sector;
Dick Gettemy, Department of Revenue;
Dorest Harvey, Private Sector
Lyn Heaton, Governor’s Policy Research Office
Bill Miller, Supreme Court
Jim Ohmberger, Health and Human Services
Jayne Scofield, Information Technology Services
Bob Shanahan, Department of Labor
Bill Wehling, Department of Roads
George Wells, Correctional Services
Joe Wilcox, Budget Office
MEMBERS ABSENT: Bob Beecham, NDE Support Services ; Mike Behm, Crime Commission;
Mike Calvert, Legislative Fiscal Office; Rex Gittins, Department of Natural Resources; Lauren Hill, Governor’s Policy Research Office; Bev Neth, Department of Motor Vehicles; Gerry Oligmueller, Department of Administrative Services; Rod Wagner, Library Commission; and Scott McFall, State Patrol
ROLL CALL, MEETING NOTICE & OPEN MEETINGS ACT INFORMATION
Ms. Decker called the meeting to order at 1:35 p.m. There were 14 voting members at the time of roll call. A quorum existed to conduct official business. The meeting notice was posted to the NITC Website and Nebraska Public Meeting Calendar websites on August 10, 2006. The meeting agenda was posted to the NITC Website on September 8, 2006. A copy of the Open Meetings Act was located on the front table.
Mr. Hartman informed the council that the public service announcements for Cyber Security Awareness month have been received. Information for Nebraska citizens is available on the web.
Mr. Wells arrived at the meeting.
PUBLIC COMMENT
There was no public comment.
APPROVAL OF MINUTES JUNE MINUTES
Mr. Harvey moved to approve the June 8, 2006 minutes as present. Mr. Flanagan seconded. Roll call vote: Burling-Yes, Conroy-Yes, Daws-Yes, Decker-Yes, Flanagan-Yes, Gettemy-Yes, Harvey-Yes, Heaton-Yes, Miller -Yes, Ohmberger -Yes, Scofield-Yes, Shanahan-Yes, Wehling-Yes, Wells-Yes, and Wilcox-Yes. Results: Yes-15, No-0. Motion carried.
STANDARDS AND GUIDELINES - RECOMMENDATION TO THE TECHNICAL PANEL AND NITC - REMOTE ACCESS STANDARD*
Steve Hartman, Security Officer
The draft document will go before the Technical Panel for the 30-day public comment. The recommended wording changes were reviewed. The Security Work Group recommended to change the document from a guideline to a standard. The overall goal of Appendix A is to have a narrow list of secure products that will be allowed. The Security Work Group is meeting on Monday to finalize the document and appendix.
Enforcement of the standard will be discussed at a future meeting. The Office of the CIO will have ITS staff available to provide assistance to agencies.
No action taken. This item will be on our next agenda.
DISCUSSION: SECURE E-MAIL
Steve Hartman
Within State Government - Mr. Hartman noted that the estimated cost for 3,000 users will be approximately $120K - $150K, which equates to $40-$50 per user for the first year. Anticipated annual maintenance fees will be $8-$10 per user thereafter.
Survey of existing External partners - Mr. Hartman indicated that they would like to work with agencies to send out a brief survey to all the external partners they do business with to determine the following:
- If they use a Secure Email product, what product is it?
- Do they allow gateway-to-gateway TLS in their infrastructure?
- Comments (Perhaps another email related question)
DISCUSSION: BIENNIAL BUDGET REQUESTS - IT PROJECT PROPOSAL FORM REVIEW PROCESS
Rick Becker, Government I.T. Manager
Timelines are similar to the past process. Reviewers will receive approximately 2-3 projects to score. Agencies will have an opportunity to address concerns and/or reviewer questions. The Technical Panel & NITC Advisory Councils will make their recommendations to the NITC.
A Portfolio Management tool is being used for the first time. As project proposals are received, they will be entered into the software. Reviewers will score them online. After all scores have been entered, the tool will render a visual bubble chart as to how the projects are rated.
AGENCY REPORTS
Reports were given by the following agencies: Department of Revenue (a written report was distributed), Department of Labor, Department of Roads, Workers Compensation Court, and OCIO–Enterprise Computing Services
OTHER BUSINESS
Mike Beach, NET, has resigned from his position for a new opportunity in Atlanta. His last day will be September 22nd.
NEXT MEETING DATE & ADJOURMENT
Mr. Flanagan moved to adjourn. Mr. Gettemy seconded. All were in favor. Motion carried by voice vote.
With no further business, the meeting was adjourned at 3:00 p.m.
Meeting minutes were taken by Lori Lopez Urdiales and reviewed by Rick Becker of the Office of the CIO.
Meeting Minutes