STATE GOVERNMENT COUNCIL
of the
NEBRASKA INFORMATION TECHNOLOGY COMMISSION

Thursday, September 9, 1999, 9:00 a.m.
Department of Labor-3rd Floor Conference Room, 550 South 16th Street, Lincoln, NE

MINUTES

MEMBERS PRESENT
Beecham, Bob Department of Education	Hill, Lauren Policy Research Office	Overton, Mike Crime Commission
Dey, Keith Department of Motor Vehicles	Justus, Mike DAS	Schafer, Steve Chief Information Officer
Harvey, Dorest Private Sector	McGee, Jim HHS	Shanahan, Robert Department of Labor
Heaton, Lyn Budget Office	Morton, Glenn Workers Compensation Court	Williamson, Dayle Natural Resources Commission
Henderson, Steve IMServices	Ogden, Jon Department of Roads
MEMBERS ABSENT
Mike Calvert, Legislative Fiscal Office; Brenda Decker, Division of Communications; Mary Jane Egr, Dept. of Revenue; Scott Moore, Secretary of State; Joe Steele, State Court Administrator; and Dennis Zimmerman, Private Sector

ROLL CALL: The meeting was called to order by Steve Schafer at 9:00 a.m. Twelve of twenty voting members were present at the time of roll call. A quorum was available to conduct official business. Mr. Schafer announced that public notice was given by electronic means by posting the meeting date, location and agenda via the website on September 2, 1999.

PUBLIC COMMENT: None

Mr. Overton arrived at the meeting.

APPROVAL OF MINUTES:

Mr. Morton noted that the August 12 minutes should list his name as one of the new council members. Randy Cecrle will be his alternate. Mr. Williamson moved, and it was seconded by Mr. Harvey, to approve the minutes as corrected. Motion carried by voice vote.

STATEWIDE TECHNOLOGY PLAN UPDATE AND DISCUSSION:

Mr. Schafer updated the Council on the following sections of the Statewide Technology Plan:Coordination of information technology advisory groups (Part 2); Process for Preparing Standards and guidelines (Part 3.A); Overview of planning and project management requirements (Part 4.A); Project proposal form (Part 4.D); Assessment Document for Project Proposals (Part 4.E).

Ms. Hill arrived at the meeting.

ESTABLISH SUBCOMMITTEE TO REVIEW TECHNOLOGY BUDGET REQUEST PROCESS FOR FY2001-2002:

Mr. Schafer offered for discussion the creation of a subcommittee to review the technology budget request process. It was the consensus of the Council that a subcommittee or workgroup should be created for these purposes. The Chair of the Council will appoint members and the Office of the CIO will arrange for meetings of the group.The following offered to serve on the subcommittee or were recommended for inclusion: Jon Ogden, Randy Cecrle, Jim McGee, Steve Henderson, Lyn Heaton (Budget Office), Bob Shanahan, and Dennis Burling.

STATE GOVERNMENT COUNCIL ACTION PLAN:

The members discussed the draft State Government Council Action Plan.

Establishing a Notes application development working group was discussed. Members discussed the use of Lotus Notes by state agencies, e-mail standards, shared schedules, and establishing a working group.

Mr. Shanahan moved that a work group be established to examine interoperability and recommend standards and guidelines to achieve collaboration through: e-mail, shared calendars, and document management. The motion was seconded by Mr. Ogden. Members discussed the motion. Members indicated that the focus of the group should be on interoperability, collaboration, and functionality. Mr. Shanahan noted that some agencies may need both Notes and Exchange. Roll call vote: Beecham - Yes; Henderson - Yes; Ogden - Yes; Overton - Yes; McGee - Yes; Harvey - Yes; Hill - Yes; Shanahan - Yes; Justus - Yes; Morton - Yes; Heaton - Yes; Schafer - Yes; Williamson - Yes; Dey - Yes. Motion passed.

The CIO will seek members for the working group and arrange meetings.

The Action Plan will be discussed again at the next meeting.

AGENCY REPORTS:

Department of Labor (Mr. Shanahan): The agency is developing a common intake system based on Lotus Notes for unemployment insurance.

Department of Roads (Mr. Ogden): The following activities were reported: payroll system implementation; Notes-based automated right-of-way system; conversion of video log to allow browser based access on the LAN; and a document imaging system for accident reports.

Department of Education (Mr. Beecham): The agency is developing a Notes-based project management system and migrating from Novell to Windows 2000.

Crime Commission (Mr. Overton): The CJIS Technology Conference is October 6 and 7 in Kearney. The agency's Access-based grant management system will soon be operational.

Natural Resources Commission (Mr. Williamson): The following activities were reported: The federal government has six databases which they wish to have a collaborative effort with the states. One of these is a hydrographic database for river basins. Collaborative work on a pilot project has included DEQ, DWR, and federal agencies. The Data Bank Advisory Committee is meeting on September 20.

OTHER BUSINESS:

Members discussed the development of standards for e-mail, imaging, and Web sites by the Records Management Divison.

NEXT MEETING DATE, TIME AND LOCATION:

The next three meetings will be: October 14 at 1:30 p.m.; November 4 at 9:00 a.m.; and December 9 at 1:30 p.m. Locations to be determined. Mr. Schafer adjourned the meeting.

Minutes were taken by Rick Becker.

Meeting Minutes