STATE GOVERNMENT COUNCIL
Thursday, August 14, 2003, 1:30 p.m.
State Office Building, Conference Room 6Z
Lincoln, Nebraska
APPROVED MINUTES
MEMBERS PRESENT:
Bob Beecham, NDE Support Services
Dick Gettemy, Department of Revenue
Steve Henderson, IMServices
Bob Howard, Division of Communications
Jim McGee, Health and Human Services
Glen Morton, Workers’ Compensation Court
Jon Ogden, Department of Roads
Steve Schafer, Chief Information Officer
Bob Shanahan, Department of Labor
Rod Wagner, Library Commission
MEMBERS ABSENT:
Dennis Burling, Department of Environmental Quality; Mike Calvert, Legislative Fiscal Office; Al Curtis, Crime Commission; Jack Falconer, Department of Correctional Services; John Gale, Secretary of State's Office; Lauren Hill, Governor’s Policy Research Office; Lori McClurg, Department of Administrative Services; Scott McFall, Nebraska State Patrol; Patrick Flanagan and Dorest Harvey, Private Sector; Bev Neth, Department of Motor Vehicles; Gerry Oligmueller, Budget; Gayle Starr, Department of Natural Resources; and Joe Steele, Supreme Court
CALL TO ORDER, ROLL CALL, AND MEETING NOTICE
Mr. Schafer called the meeting to order at 1:35 p.m. There were nine members present at the time of roll call. A quorum did not exist to conduct official business. The meeting proceeded with informational items. It was stated that the meeting notice posted to the NITC and Nebraska Public Meeting Calendar Websites on July 11, 2003 and that the meeting agenda posted to the NITC Website on August 8, 2003.
PUBLIC COMMENT
There was no public comment.
APPROVAL OF JULY 10, 2003 MINUTES
Tabled until a quorum was present.
WORK PLAN ACTION ITEM 2.1 RECOMMEND TECHNICAL STANDARDS, GUIDELINES, AND ENTERPRISE SOLUTIONS (PDF 104k)
At the September meeting, Mr. Henderson will report on potential efficiencies by narrowing the range of products supported by IMServices. Mr. Henderson asked the council members to give consideration to this action item and provide him with suggestions or ideas on this topic.
Mr. Ogden arrived at 1:38 p.m.
Network Management and Security Policies, Steve Schafer. The Security Assessment has been completed. Specific information pertaining to agencies has been posted on Guardian. A general report will be developed on non-specific agency findings.
Report on Department of Labor’s Technical Architecture Study , Bob Shanahan. The Department of Labor recently completed a study of their technical architecture. Mr. Shanahan provided an overview of STAR 1.0 (Strategic Technical Architecture Roadmap). The agency is meeting this afternoon with consultants for a final review of the report. Mr. Shanahan entertained questions and comments.
Report on NASCIO’s Enterprise Architecture Development Tool-Kit v 2.0, Steve Schafer. A condensed version of the report was distributed to members. The original document is very detailed. Mr. Schafer provided this information for further discussion on the concepts contained in the report, especially with decision-making. He would like to discuss this further at a future meeting.
Recommendations on Directory Services. (A copy of the document is available on the Guardian Web Site.) At their meeting on August 4th, the work group approved the recommendation for adoption by the State Government Council. Steve Hartman provided a brief history of the work group. The vision statement for Nebraska Directory Services: Implement single (reduced) sign-on using role based authentication and authorization for electronic government (e-Government) to provide for a cost effective, efficient delivery of services, while maintaining necessary security and confidentiality of non-public information through an industry standard enterprise directory. Mr. Hartman proceeded to provide an overview of the work group’s recommendation. In order to give members ample time to review the recommendation, this agenda item was tabled until the September meeting.
TECHNICAL ARCHITECTURE
Groupware – Blocking Unsolicited Bulk E-mail/SPAM (PDF 116k)
At the August 13th meeting, the Technical Panel passed a resolution to post the Groupware-Blocking Unsolicited Bulk E-mail/SPAM document for the 30-day comment period pending review by the State Government Council. The council made no changes to the document.
Groupware – Blocking E-mail Attachments (PDF 116k)
The Technical Panel recommended that agencies be provided with alternative methods for delivery of attachments. At the August 13th meeting, the Technical Panel passed a resolution to post the Groupware–Blocking E-mail Attachments document for the 30-day comment period pending review by the State Government Council. The council made no changes to the document.
Security – Wireless Local Area Network (PDF 191k)
NIST (National Institute of Standards and Technology) was used as a resource in creating the document. For section 1.2 Configuration Management, it was recommended to insert "strong password" in the first sentence.
At the August 13th meeting, the Technical Panel passed a resolution to post the Security–Wireless Local Area Network document for the 30-day comment period pending review by the State Government Council.
Security – Remote Access Guidelines (PDF 142k)
The Technical Panel had minor changes and these have been made in the document.
At the August 13th meeting, the Technical Panel passed a resolution to post the Security – Remote Access Guidelines document for the 30-day comment period pending review by the State Government Council. The council made no changes to the document.
Security – Directory Services Work Group
Action was deferred until the September 14, 2003 meeting.
REGULAR UPDATES
Security Work Group, Steve Schafer. The report was given earlier in the meeting. The next meeting will focus on network security issues.
E-mail Work Group, Rick Becker. A small group has been meeting to discuss the topic before bringing recommendations to the State Government Council.
Directory Services Work Group. The report was given earlier in the meeting. Mr. Hartman provided an update on Basic Authentication Web Services. Discussions have focused on how to handle authentication without passwords for users that may periodically register something with the State of Nebraska. An example of this would be well registrations that occur every 3 years. The concept is being explored. The Department of Motor Vehicles has offered the use of their database. It is anticipated to have a pilot project in place within the next 30 days.
Juvenile Data Sharing. No report.
Lotus Notes Collaboration Work Group, Kevin Keller. Discussions continue regarding the SameTime application. Members are to contact Mr. Keller or Ron Ritchey if they’re interested.
NIS. No report.
Electronic Records Retention, Rick Becker. The work group in is the process of finalizing the Best Practices document for the next council meeting.
Statewide Network, Steve Schafer. Alltel was awarded the contract for Phase I using MPLS (Multiple Protocol Layer Switching) technology. Three bids have been submitted for Phase II. Intent to Award is scheduled for September with implementation by January.
AGENCY REPORTS
Department of Education. A state-level student information system is in the requirements phase. Members were invited to participate if interested. This will be the first time such a system has been implemented for the State of Nebraska. Walter Weir, University of Nebraska and Steve Scheer, Coordinating Commission for Postsecondary Education, have been among those participating.
Department of Roads. The agency is hiring a new Security Officer and anticipate to have someone in place within the next couple of weeks.
OTHER BUSINESS
Randy Cecrle recommended that a strategic steering committee be organized regarding the enterprise e-fax system, to address such things as rate changes, new facilities, and application management. This will be discussed further at the September meeting.
NEXT MEETING DATE AND ADJOURNMENT
The next meeting of the State Government Council will be held on Thursday, September 11, 2003. The location to be determined.
With no further business, Mr. Schafer adjourned the meeting at 3:35 p.m.
Meeting minutes were taken by Lori Lopez Urdiales and reviewed by Rick Becker of the Office of the CIO/NITC.
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