STATE GOVERNMENT COUNCIL
of the
NEBRASKA INFORMATION TECHNOLOGY COMMISSION

Thursday, August 12, 1999, 1:30 p.m.
Energy Square, 1111 O Street, Conference Room

MINUTES

MEMBERS PRESENT
Becker, Rick (Conducted meeting for Steve Schafer)	Dey, Keith Department of Motor Vehicles	Oligmueller, Gerry Budget
Beecham, Bob Department of Education	Gettemy, Dick Department of Revenue	Overton, Mike Crime Commission
Boardman, Howard Health & Human Services	Harvey, Dorest Private Sector	Woita, Becky Department of Labor
Calvert, Mike Legislative Fiscal Office (Non Voting)	Moore, Scott Secretary of State	Williamson, Dayle Natural Resources
Cecrle, Randy Workers Compensation Court	Ogden, Jon Department of Roads	Zimmerman, Dennis Private Sector
Decker, Brenda Communications	Ohmberger, Jim IMServices
MEMBERS ABSENT
Lauren Hill, Policy Research Office; Lori McClurg, Department of Administrative Services; and Joe Steele, State Court Administrator

ROLL CALL: The meeting was called to order by Rick Becker, Government Information Technology Manager, at 1:35 p.m. Thirteen of twenty voting members were present at the time of roll call. A quorum was available to conduct official business. Mr. Becker announced that public notice was given by electronic means by posting the meeting date, location and agenda via the website on August 5th.

PUBLIC COMMENT: Mike Calvert and Randy Cecrle (alternate for Glenn Morton) were recognized as new members to the council. Suggestions were given regarding public notice: 1) utilize list servers to notify persons when agenda and meeting notices have been posted, and 2) providefor public comment on the web site.

APPROVAL OF MINUTES:

Mr. Oligmueller moved and it was seconded by Mr. Williamson to approve the minutes. All were in favor. Motion carried.

T.I.N.A (Telecommunications Infrastructure Needs Assessment) Study - Tim Erickson, IDSD:

Tim Erickson, Intergovernmental Data Services provided information on the origins and necessity for the TINA study. The goals of the study coincide with the sector priorities of the NITC councils (Education, Community and Government).

Mr. Beecham and Secretary Moore arrived at the meeting.

TINA Objectives:

• Prepare a comprehensive inventory and assessment of the current telecommunications infrastructure
• Identify new telecommunications and information technologies and plan for the future public and private development.
• Identify current and future information applications requirements for communities of interest: 1) state and local government, higher education, K-12, libraries, tribal governments, community networks, etc. and 2) providers
• Identify policy issues for consideration by appropriate policy making entities
• Identify the implication that a proper network design would have on economic development
• Engage communities of interest in preparing telecommunications strategies recommendations with a business case, budget and timeline
• Recommend an on-going process to implement, review and revise to meet needs
• Provide dialog with communities of interest
• Inform Nebraska public officials about strategies

The TINA study fits with the statewide plan as follows:

• Provides a portion of the inventory for the technology information clearinghouse
• Helps to identify definitions and components of the technical infrastructure
• Augmenting portions of the strategic directions for the technical infrastructure
• Draft plan will be available for implementation in conjunction with State Plan and operational aspects will continue until the final plan is adopted.

Mr. Erickson will provide this information to the other councils. A website will be established. Questions from the council members were entertained by Mr. Erickson.

Michael Winkle, NITC Executive Director, informed the council that the NITC recommended a telecommunications study at their November 1998 meeting after reviewing the draft Skjei Report. A telecommunications study has been discussed since the inception of the NITC. The total cost for the TINA study is $267,000. The Division of Communications will fund most of the cost.The NITC has a small operating budget but has been approached to contribute $50,000 toward the cost of the study. The CIO Office will be contributing $10,000 toward the study.

Mr. Becker proposed that the State Government Council contribute $20,000 out of the Government Technology Collaboration Fund for the study. Mr. Harvey moved and it was seconded by Mr. Williamson to recommend using $20,000 from the Government Technology Collaboration Fund for the TINA Study. Role Vote: Beecham-Yes, Boardman-Yes, Cercle-Yes, Decker-Abstained, Dey-Yes, Gettemy-Yes, Harvey-Yes, Moore-Yes, Ogden-Yes, Ohmberger-Yes, Oligmueller-Yes, Overton-Yes, Williamson-Yes, Woita-Yes, Zimmerman-Yes. Motion carried.

IMAGING, E-MAIL, AND WEB SITE REGULATIONS - Cathy Danahy, SOS Records Management:

Mr. Danahy reported that the hearing has been postponed until September 27th, 8:30 a.m. Room 1507 in the State Capitol. There are several other video conference sites arranged: Scottsbluff, North Platte, Kearney, Omaha, Grand Island and Norfolk.

On July 12th the first draft of the report was posted on the SOS website and comments are being received. The Records Office would like to have comments on comparisons to existing systems - how do the guidelines work. If anyone is interested in reviewing the ANSI standards a copy of these are available in the Records Offices.

Secretary Moore announced the upcoming E-Government workshops September 30th and October 1st. Brochures were distributed to members.

GIS - Larry Zink, IDSD:

Larry Zink provided background information on GIS. Statutory responsibilities are as follows:

• Make recommendations for Program Initiatives and funding
• Establish guidelines and policies for statewide GIS operations and management
• Reports to, assist, and advise the Chief Information Officers in setting information technology policy, and
• Provide assistance as requested by the Nebraska Information Technology Commission to support the technical panel

Copies of Mr. Zink's presentation as well as the GIS Recommendations for the Statewide Plan were distributed to members. Questions from the council were entertained by Mr. Zink.

NIS - Mike Justus:

Mr. Justus reported that legislation was passed to conduct a Critical Design review and business case for NIS. Parts of the design include

• Risk Assessment - to be completed by mid September
• Develop a high level work plan
• Detailed financial recommendation
• Technical environment review
• Infrastructure review
• Evaluation of UNL's Implementation of SAP
• Best practices
• Evaluation of team membership

The RFP went out with only two applicants received. A contractor has been selected, Independent Professional Management. The first report is due November 30th.

AGENCY REPORTS:

Workers Compensation Court: Mr. Cercle reported that they are pilot testing an electronic commerce project.

Natural Resources: Mr. Williamson reported that the NRC, as requested by the GIS Steering Committee, is looking into a potential pilot project for developing a hydrographic database for Nebraska that meets national standards. This includes developing a stream network, identify stream reaches, and delineate watershed boundaries drawn to 1:24,000 scale. The project will be undertaken in cooperation with various state partners (Roads, DEQ, DWR) and the U.S. Geological Survey.

OTHER BUSINESS:

Mr. Becker announced that the Draft Statewide Technology Plan is posted on the NITC website. Mr. Schafer would like comments on the Draft Process for Adopting Standards and Guidelines document. Mr. Becker also reported that the CIO Magazine's recognized the DED website.

NEXT MEETING DATE, TIME AND LOCATION:

The next meeting was scheduled for September 9th at 9:00 a.m. Location to be determined. Mr. Becker adjourned the meeting at 3:15 p.m.

Minutes were taken by Lori Lopez Urdiales, Administrative Assistant, and reviewed by Rick Becker, Government I.T. Manager.

meeting minutes