MINUTES OF
INFORMATION RESOURCES COUNCIL
MEETING
August 3, 1998
| IRC Members in Attendance: | Others in Attendance: |
|---|---|
Al Abramson, Dept. of Motor Vehicles Berri Balka, Dept. of Revenue Tom Conroy, DAS-Information Management Services Div. Al Curtis, Criminal Justice Dorest Harvey, CDE Systems Bill Miller, DAS- Communications The Honorable Scott Moore, Secretary of State Yvonne Norton-Leung Governor's Policy Research Office (Chair) Gerry Oligmueller, DAS-Budget Div. Steve Schafer, DAS-Intergovernmental Data Services Div. Dennis Zimmerman, Commercial Federal Bank |
Mollie Anderson, DAS- State Personnel Mahendra Bansal, Natural Resources Commission Jim Brown, GIS Steering Committee Randy Cecrle, Workers' Compensation Court Scott Danigole, Legislative Council Brenda Decker, DAS- Communications Keith Dey, Dept. of Motor Vehicles Tim Erickson, DAS- Division of Intergovernmental Data Services Lyn Heaton, DAS- Budget Steve Henderson, DAS- Information Management Services Div. Teresa Jacobs, Nebraska State Historical Society Greg Lemon, Secretary of States Office Jim McGee, HHSS- Information Systems & Technology Jon Ogden, Dept. Roads Michael Overton, Crime Commission Robert Peters, Dept. of Water Resources Bob Shanahan, Dept. of Labor Sam Somerhalder, Nebrask@Online Jen Soucie, Chief Information Office Lori Lopez Urdiales, Chief Information Office Larry Zink, DAS- Division of Intergovernmental Data Services |
The Information Resources Cabinet was called to order at 1:30p.m. on August 3, 1998 by Yvonne Notron-Leung, Chair. The meeting was held in the lower level conference room of the Governor's Residence.
Yvonne Norton-Leung stated that the minutes from the July 6,1998 IRC meeting are up on the web. The minutes can be found on the Information Resources Cabinet WebPages. Leung asked for a motion to accept the minutes from July 6,1998. Tom Conroy seconded the motion. Motion carried.
BRIEFINGS AND PUBLIC COMMENT
Steve Schafer of the DAS Intergovernmental Data Services Division gave a presentation on the Nebraska Intergovernmental Data Communications Advisory Council (NIDCAC). Schafer covered topics on membership, planning process, etc.
Nebraska GIS Steering Committee
Larry Zink of the DAS Intergovernmental Data Services Division gave a presentation on the Nebraska GIS Steering Committee. Zink covered topics on policies and guidelines, purposes of GIS, general information, etc. Jim Brown, a State Surveyor, spoke on behalf of the budget proposal. Brown stated that the Steering Committee is in need of more money to increase communication between members through monthly meetings. They are focusing on major outreach to community and education. Brown stated that under LB924, they are responsible for GIS education and outreach to the community. Many counties are in need of more GIS technology because they are under developed due to insufficient funds.
CJIS
Mike Overton of the Nebraska Crime Commission gave a presentation on the Criminal Justice Information Systems (CJIS) Advisory Committee. Overton included information about the purpose of CJIS, background, member agencies, etc.
REGULAR REPORTS AND DISCUSSIONS
Digital Signature Regulations Report
Greg Lemon reported that the digital signature regulations are being developed. Lemon stated that the Governors' Information Technology Act was passed in 1998 (LB924). Section 69 covered digital signature use in State of Nebraska. The State of Nebraska modeled their digital signature rules and regulations after the State of California. The preliminary draft is done and the period of public comment closed last week. Lemon reported that LB924 language states that the initial rules and regulations shall be adopted no later than January 1, 1999. The draft regulations are available on the Secretary of State Homepage. Lemon gave a brief description of how digital signature will work. It will document the size, shape and speed of the signature. Yvonne Norton-Leung added that digital signature will be useful for court filings, agency permitting and e-commerce.
Bill Miller reported that the last NITC meeting was June 16,1998 at University of Nebraska-Omaha. Miller stated that in his absence, Brenda Decker will be the Acting Director of the State of Nebraska's Division of Communications until the new administration arrives in January. Miller stated that there is an office for the CIO and the liaisons of the Community, Education and Government Councils. The office is located at 521 S. 14th Suite 200, The Executive Building. The phone number is 471-3560 and the WebPages can be found at http://www.cio.state.ne.us/. Mike Winkle will fill the position of executive director of the NITC temporarily. Rick Becker will be the manager of the Government Council. Chris Hoy is the manager of the Community Council. The Education Council position has not been filled. Lori Lopex Urdiales has been hired as the Administrative Assistant for the CIO's office. The Nebraska Conference of Electronic Commerce is going to be held at Kearney on August 26, 1998,with the AIM institute sponsors the conference. The Telecomm Services Providers are having a meeting August 27, 1998. The NITC will meet on September 9, 1998.
Accounting & Financial Management
Don Herz reported that they just completed a study of the Human Resources Financial Management Information System. In March or April the HRFMIS report will be available to state agencies. Yvonne Norton- Leung advised the Accounting and Financial Management team to prepare regular monthly reports for the IRC.
Technology Collaboration Fund
Yvonne Norton-Leung reported that the Grant Applications are due in by August 15,1998. Leung stated that the grant has to be reviewed by the CIO's office and by the IRC. The general consensus of the IRC participants was to be involved in the selection of the grant recipients. A suggestion was made to create a sub-committee to assist and participate in the review of an applicant and to make a recommendation to the NITC. Many members said they would be willing to participate in a review and to sit on the sub-committee. The CIO's office will contact members in creation of that sub-committee.
Technology Planning & Budget
Lyn Heaton reported that the Technology Planning and Budget is progressing as planned. The budget process and technology plans are to be submitted by September 15th by the agencies.
Highway Right of Way Issues
Yvonne Norton-Leung reported one a Western Governors Meeting in San Diego exploring collaboration between the Dept. of Roads and Division of Communications and Telcom industries. This collaboration is good because they are finding some similar points of interests and they are beginning to work together on potential results. The RFI for Nebraska is currently on the NITC WebPages.
Y2K
Yvonne Norton-Leung reported that she and Steve Henderson recently attended a National Summit by the White House on Y2K. In Washington they discussed the Y2K/ Century Date Change project. Forty-five states were attending the conference. John Koskinen (White House Project Coordinator) spoke about embedded chips and their Y2K site. The fear about embedded chips is that they are not date specific and they can fail anytime. There can be embedded chips in almost anything, for example in medical equipment. They also took focused on outreach to regulatory agencies, particularly banking and utility services. Some key issues that were addressed were, 1) Legacy Systems 2) Secondary embedded chips to State Agencies, how to find and get rid of them. 3) Data Exchange. 4) Regulated Industries. 5) Small Businesses. Leung stated that the Nebraska project is 88% done and the final completion is soon. Greg Lemon stated that his office has had a lot of questions about the Century Date Change and suggested that the IRC create a standardized response to their questions. Steve Henderson will work on this project and keep the IRC updated.
IT Personnel
Mollie Anderson gave a presentation on the retraining program that is underway. She reported that Dr. Thereon Snell of the University of Nebraska-Lincoln has been working with State of Nebraska- Personnel Division to bring in international students for IT positions
INDIVIDUAL AGENCY REPORTS
There is a Webmasters Meeting Tuesday August 4, 1998 at 1:30pm in the Governors' Mansion Lower Level.
Workers' Compensation Court stated that due to the e-mail implementation project recommendations, it has cost them over $3000 to change to a compliant system.
ACTION ITEMS
Web Link Criteria
Tim Erickson asked for a motion to approve the Web Link Criteria as presented to the IRC by Secretary of State office. Dorest Harvey seconded. A discussion was held and an amendment was made to the criteria, now reads:
"Notes on Outside Links: This website contains links to sites that are not maintained by or under the control of State of Nebraska. Technical problems with outside links, other than a link that has been removed or changed, should be reported to the entity that maintains the site, not the (name of agency). If you feel that the content of an outside link is inappropriate please E-mail (link to E-mail) us."
Tim Erickson made a motion to approve the amendment to theWeb Link Criteria. Dorest Harvey seconded. Vote taken: Abramson-not present; Balka-yes; Bansal, voting for Williamson-yes; Conroy-yes; Curtis-yes; Decker, voting for Miller-yes; Harvey-yes; Heaton, voting for Gerry Oligmueller-yes; Kilgarin-not present; Lecuona-not present; McGee, voting for Elliot-yes; Moore-yes; Norton-Leung-not present; Ogden, voting for Abbott-yes; Schafer-yes; Zimmerman-yes. Motion carried.
Tim Erickson proceeded to a vote on the amended Web Link Criteria. Vote taken: Abramson-not present; Balka-yes; Bansal, voting for Williamson-yes; Conroy-yes; Curtis-yes; Decker, voting for Miller-yes; Harvey-yes; Heaton, voting for Gerry Oligmueller-yes; Kilgarin-not present; Lecuona-not present; McGee, voting for Elliot-yes; Moore-yes; Norton-Leung-not present; Ogden, voting for Abbott-yes; Schafer-yes; Zimmerman-yes. Motion carried.
NEW BUSINESS
None.
Miscellaneous
The next IRC meeting will be held on August 31, 1998 the location will be announced at a later date.
Best wished were extended to Bill Miller, as he leaves 15 years of service with the State of Nebraska, for a position with USWest.
The meeting adjourned at 4:00 p.m.
Minutes taken by Jen Soucie.
meeting minutes