STATE GOVERNMENT COUNCIL
Thursday, July 10, 2003, 1:30 p.m.
State Office Building, Lower Level, Conference Room C
311 Centennial Mall-South, Lincoln, Nebraska
APPROVED MINUTES
MEMBERS PRESENT:
Bob Beecham, NDE Support Services
Dennis Burling, Department of Environmental Quality
Jack Falconer, Department of Correctional Services
Dick Gettemy, Department of Revenue
Steve Henderson, IMServices
Greg Lemon, Secretary of State's Office
Glen Morton, Workers’ Compensation Court
Jim McGee, Health and Human Services
Gerry Oligmueller, Budget
Steve Schafer, Chief Information Officer
Gayle Starr, Department of Natural Resources
Rod Wagner, Library Commission
MEMBERS ABSENT:
Mike Calvert, Legislative Fiscal Office; Brenda Decker, Division of Communications; Lauren Hill, Governor’s Policy Research Office; Lori McClurg, Department of Administrative Services; Scott McFall, Nebraska State Patrol; John Craig, Department of Roads; Al Curtis, Crime Commission; Patrick Flanagan and Dorest Harvey, Private Sector; Bev Neth, Department of Motor Vehicles; and Joe Steele, Supreme Court
CALL TO ORDER, ROLL CALL AND NOTICE OF MEETING
Mr. Schafer called the meeting to order at 1:35 p.m. There were twelve (12) voting members present at the time of roll call. A quorum existed to conduct official business. The meeting notice was posted to the NITC and Nebraska Public Calendar Websites on June 16, 2003. The agenda was posted to the NITC Website on June 30, 2003.
PUBLIC COMMENT
There was no public comment.
APPROVAL OF MINUTES
Mr. Lemon moved to approve the May 8, 2003 minutes as presented. Mr. Henderson seconded the motion. All were in favor. Motion was carried by voice vote.
TECHNICAL STANDARDS AND GUIDELINES
Mr. Starr arrived at 1:39 p.m.
For Item 3.C of the work plan, it should read Department of Labor’s Technical Architecture Study. Input was requested from the members.This document will be the work plan for State Government Council for next three months.
Draft – Secure E-Mail (PDF 97k) (Subject to review by the Security Work Group)
Keith Larsen, HHSS
There is a need to establish requirements for secure e-mail. Issues of funding, domains and the inclusion of the University of Nebraska must still be addressed. Costs are not included in this document but it is estimated that the cost would be less than $20,000. After discussion, Mr. Schafer suggested that the e-mail work group review this issue and make recommendations.
Draft – Unsolicited Bulk E-Mail/SPAM (PDF 110k) (Subject to review by the Security Work Group)
Discussions focused on the following: (1) whether this be a standard -- mandatory requirement -- or a guideline, (2) requests for black lists and white lists; (3) implementation of black lists on servers; and (4) options available for agencies for implementation. Mr. Schafer will further develop the document. Members who volunteered to assist Mr. Schafer were Glen Riedel, Keith Larsen, and Ron Ritchey. After the State Government Council has reviewed and adopted the draft, it will go to the Technical Panel for their review and adoption.
Mr. Beecham left the meeting at 2:25 p.m.
Draft – Internet GOV Domain Naming Convention (PDF 102k)
Steve Schafer
There were no major recommendations for changes.
It was by group consensus to adopt the Internet GOV Domain Naming Convention to be forwarded to the Technical Panel for review.
SECURE INFORMATION EXCHANGE (SIX) (Power Point Presentation)
Allan Albers, HHS
Due to time constraints, Mr. Albers presentation was moved up in the agenda. A PowerPoint presentation was provided. Some of the highlights of the Secure Information Exchange include: the SIX interface resembles Web-base e-mail; only those in your special address book(s) can receive mail; verification of when message sent and receipt of message; a link is provided to get back to the message if needed; documents automatically purged after 30 days; and authentication is provided by IMServices' Guardian. This type of information exchange would be available for other agencies through IMServices.
REVIEW OF E-MAIL WORK GROUP CHARTER (PDF 39k) – Review of E-mail Work Group
The first organizational meeting is scheduled for July 28th at 10 a.m. Members are to let Mr. Schafer know if they would like to serve on this work group.
REGULAR UPDATES
Lotus Notes Collaboration, Kevin Keller. The work group has been discussing the issue of blocking e-mail attachments at the server. Members made the following suggestions: 1) clarify whether this applies to external versus internal communications; 2) include a statement about sending/forwarding e-mail to an external mail account; 3) state in the document if the receiver is notified when attachment it was blocked and how notified. Since some agencies have their own e-mail servers, it was recommended to have this document serve as a guideline rather than a standard. Mr. Keller will further develop the guideline for the August meeting.
Security, Steve Schafer. Meeting discussion have centered on the development of a CERT team. State Patrol brought this concept to the work group. The State Patrol also stated that they would like to be notified of security incidences for investigation. A trained team would help with gathering evidence and assist agencies with the process. A group of people from the work group will explore this idea and make a recommendations. The work group is working on draft guidelines for Wireless and Remote Access.
Directory of Services, Kevin Keller. Final recommendation packets went out to members. All items for Phase I have been completed. Packets will be finalized at the next meeting.
NIS, Steve Schafer. Mr. Conroy was not available to report. Mr. Schafer reported that the team is working on a Punch List to be completed before the consultant leaves. Staffing is being cut down. Procurement is not yet ready for implementation. NIS fixed assets functionality has been implement but more training is needed for a better understanding of how payables, procurement and fixed assets work together.
Electronic Records Retention, Rick Becker. The work group will be meeting next week.
Statewide Network, Steve Schafer. The Phase I contract was awarded to Alltel. Alltel is providing a new technology called MPLS (Multi-Protocol Label Switching). Pricing will be less than what the state and the University of Nebraska are paying now. An RFP for Phase II is out as of July 9th.
AGENCY REPORTS
HHSS. An RFP is out requesting bids for streaming video. Funding is coming from bioterrorism monies.
Department of Revenue. This year, eight hundred and seventy-seven (877) tax-payers paid their taxes electronically via their credit cards.
ADJOURNMENT AND NEXT MEETING
With no further business, Mr. Schafer adjourned the meeting at 3:37 p.m. The next meeting of the State Government Council will be held at 1:30 p.m. on Thursday, August 14th, 2003.
Meeting minutes were taken by Lori Lopez Urdiales and reviewed by Rick Becker of the Office of the CIO/NITC.
meeting minutes