STATE GOVERNMENT COUNCIL
Thursday, June 14, 2001, 1:30 p.m.
State Office Building, Conference Room 6Z
Lincoln, Nebraska

APPROVED MINUTES

MEMBERS PRESENT:

Scott Danigole, Legislative Fiscal Office
Steve Henderson, IMServices
Dan Hoffman, Policy Research Office
Greg Lemon, Secretary of State's Office
Jim McGee, Health and Human Services
Glenn Morton, Workers Compensation Court
Ron Mowrey, Department of Education
Jon Ogden, Department of Roads
Steve Schafer, Chief Information Officer
Gayle Starr, Department of Natural Resources
Joe Wilcox, Budget Office

MEMBERS ABSENT:

Al Curtis, Crime Commission; Brenda Decker, Division of Communications; Patrick Flanagan, Private Sector; Mary Jane Egr, Revenue; Dorest Harvey, Private Sector; Butch Lecuona, Labor; Lori McClurg, Department of Administrative Services; Bev Neth, Motor Vehicles; Joe Steele, Supreme Court; and Rod Wagner, Library Commission

ROLL CALL AND MEETING NOTICE

The chair, Steve Schafer, called the meeting to order at 1:35 p.m. Mr. Schafer stated that the State Government Council meeting notice was posted to the NITC and Nebraska Public Calendar on the June 7, 2001. Roll call was taken. No quorum was present at the time of roll call. The presentation was done first until a quorum was present. Attendance was recorded as Council members arrived.

PRESENTATION – DEQ AND THE EPA, NATIONAL ENVIRONMENTAL INFORMATION EXCHANGE NETWORK

Dennis Burling, with the Information Technology Section of the Department of Environmental Quality, provided a PowerPoint presentation on Nebraska’s involvement, participation and progress in the Information Exchange Network. A handout titled “A Blueprint for the National Environmental Information Exchange Network, January 2001” was distributed. The Exchange Network is an Internet-based, multimedia approach to environmental information exchange. Exchange Network benefits include: improved data quality; more efficient data exchange; reduced reporting and accessing burden; improved data security; enhanced environmental decision-making; and improved public access. Exchange Network principles include the following:

• Stewardship of data will be established by mutual agreement between two or more partners who want or need to exchange data.
• Stewards are directly responsible for the quality and availability of this data.
• Network members concur to use agreed-upon technology standards.

Mr. Burling entertained questions and comments from the Council members. For more information visit http://www.epa.gov/oei or http://www.ecos.org.

A quorum of ten Council members was present.

PUBLIC COMMENT

There was no public comment.

APPROVAL OF MAY 10, 2001 MINUTES

Mr. Ogden moved to approve the minutes as presented. Mr. Morton seconded the motion. All were in favor. The motion was carried by voice vote.

STATE GOVERNMENT COUNCIL'S ACTION PLAN FOR THE NEXT 6 MONTHS

At the June 13th meeting, the NITC approved the State Government Council Action Items (PDF 187k) but requested more specific timelines to be approved at their fall meeting.

It was proposed to have the State Government Council meet every other month and to have the Work Groups meet monthly or more regularly if necessary in order to accomplish the Council’s action items. The Council agreed by group consensus.

UPDATE – NIS Project

Mr. Conroy was not available for a report. Mr. Schafer reported that negotiations are continuing. Mr. Henderson reported that IMS is almost ready to order the hardware for the Project.

UPDATE – Security Architecture Work Group

Mr. Schafer reported that the Work Group is meeting regularly. IMS and CIO have engaged a specialist to assist with the development of prototype handbooks – one for employees, one for security specialists, and one for the security officers. It is anticipated to have these templates developed and completed by July 1st. Some discussion has occurred regarding the concept of a State Security Officer.

UPDATE – E-Government Architecture Work Group

Mr. Schafer reported that the he has not received any feedback on the draft document. Consideration has been given to conducting a benchmark study on where we are in e-government.

UPDATE – Directory Services Work Group

Mr. Becker distributed the Project Charter for Security and Directory Services Evaluation. IMServices will be leading this project. Deliverables include:

• Facilitated interviews with stakeholders to identify business requirements;
• Prioritized list of requirements;
• Draft white paper summarizing the existing environment, requirements, issues, business case, and recommendations;
• Final version of the white paper;
• Briefings and updates to the State Government Council and other interested groups; and
• Web site posting information regarding the project.

UPDATE – Lotus Notes Collaboration Work Group

Kevin Keller reported that the Work Group meets every Thursday from 10 a.m. until 12:00 noon. The next meeting will focus on asset management. Mr. Keller distributed copies of a white paper draft for the Work Request Work Group. Also distributed was the Electronic Forms Automation (EPS) handout that included the following time frames:

6-27-01, Formulate team
7-20-01, Gather requirements
8-10-01, Generate RFI
9-14-01, Proposal Returned
9-28-01, Evaluate RFI’s
10-5-01, Final report to the State Government Council

UPDATE – Business Portal Action Plan

No report was given.

AGENCY REPORTS

Health and Human Services. Mr. McGee reported the agency is exploring the possibility of establishing a security officer position.

Workers Compensation Court. Mr. Cercle reported that the agency will be ready to share document management systems information with the group in the near future. The Court has taken initial steps to move staff to electronic documents. Scanners have been ordered.

Department of Roads. Mr. Ogden reported that a study is being conduct to assist with a document management strategic plan – assessment of current system and what are the next projects.

OTHER BUSINESS

IMServices. Mr. Brown distributed evaluation summaries of the I.T. fair. It is anticipated that another fair will be held next year.

Nebraska Information Technology Commission. Mr. Schafer reported that at the NITC's June 13th meeting the GTCF guidelines were approved and that staff will be move forward with communications efforts to state agencies.

NEXT MEETING DATE AND ADJOURNMENT

Mr. Schafer adjourned the meeting at 2:55 p.m.

Minutes were taken by Lori Lopez Urdiales and reviewed by Rick Becker of the Office of the CIO/NITC.

Meeting Minutes