STATE GOVERNMENT COUNCIL
Nebraska Information Technology Commission
Tuesday, June 9, 2005, 1:30 p.m.
Executive Building - Lower Level Conference Room
521 South 14th Street
Lincoln, Nebraska
APPROVED MINUTES
MEMBERS PRESENT:
Brenda Decker, Chief Information Officer, Chair
Randy Cecrle, Workers’ Compensation Court
Tom Conroy, Information Management Services
Keith Dey, Department of Motor Vehicles
Jack Falconer, Department of Correctional Services
Patrick Flanagan, Private Sector
Rex Gittins, Department of Natural Resources
Dorest Harvey, Private Sector
Jon Ogden, Department of Roads
Jim Ohmberger, Health and Human Services
Gerry Oligmueller, Budget Office
Bill Ptacek, Secretary of State's Office;
Rod Wagner, Library Commission
MEMBERS ABSENT:
Bob Beecham, NDE Support Services; Dennis Burling, Dept. of Environment Quality; Mike Calvert, Legislative Fiscal Office; Mike Overton, Crime Commission; Mary Jane Egr, Dept. of Revenue; Lauren Hill, Governor’s Policy Research Office; Butch Lecuona, Department of Labor; Lori McClurg, Department of Administrative Services; Scott McFall, State Patrol; and Jayne Scofield, Division of Communications
OTHERS PRESENT:
Jerry Heilen, Jerry Brown, Josh Dawes, Jim McGee
CALL TO ORDER, ROLL CALL AND NOTICE OF POSTING
Ms. Decker called the meeting to order at 1:35 p.m. A quorum was present at the time of roll call.The meeting notice was posted to the NITC Website and the Nebraska Public Meeting Calendar on May 13, 2005. The meeting agenda was posted to the NITC Website on June 3, 2005.
PUBLIC COMMENT
There was no public comment.
COMMENTS FROM LIEUTENANT GOVERNOR SHEEHY
Lt. Governor Sheehy thanked the council for their work in moving the state towards accomplishing our IT goals. Connectivity is vital for the State of the Nebraska. IT allows for increased information sharing and economic development. The CIO has been tasked with centralizing the state’s IT efforts. Lt. Governor Sheehy stressed that IT efforts should not be done in silos; efforts have to cross government, education and communities. Next week, the NITC will be meeting in South Sioux City. South Sioux City has received national recognition for their IT accomplishments. Questions and comments were entertained.
APPROVAL OF MAY MINUTES
Mr. Harvey moved to approve the May 12, 2005 as presented. Mr. Flanagan seconded. Roll call vote: Conroy-Yes, Ogden-Yes, Decker-Yes, Falconer-Yes, Flanagan-Yes, Ptacek-Yes, Gittins-Yes, Harvey-Yes, Cecrle-Yes, Ohmberger-Yes, Dey-Yes, and Oligmueller-Yes. Results: 12-Yes, 0-No. Motion carried.
DISCUSSION: NIS – CAPITAL ASSESSMENT MANAGEMENT
Amy Archuleta, NIS
Ms. Archuleta provided a brief history regarding the JD Edwards, PeopleSoft, and Oracle acquisitions. The system will be upgrading to PeopleSoft Enterprise 1. During JD Edwards timeframe, the capital assessment management in NIS was not fully functional. There were other functions that took priority for implementation. Meetings were held with agencies that had large capital investments to get input on their needs. Agencies wanted a system with the following capabilities and abilities: track the financial costs of assets, preventive maintenance, minimize costs, emphasize and maintain quality, track maintenance and warranty costs. Capital assets are on NIS right now. As the project progresses, communication will get out to agencies. The implementation date is scheduled for sometime in September or October 2005. Questions were entertained.
REGULAR UPDATES
Shared Services, Steve Henderson. The work group continues to organize around the shared services areas. Blackberry is very close to implementation. Council members were encouraged to visit the web site recent developments. It is accessible from the State Government Council homepage (http://www.nitc.state.ne.us/sgc/workgroups/sharedservices/index.html).
Security Work Group, Steve Henderson. The work group met a month ago. Discussions focused on the scope of the work group and the group’s interests. There is a balancing dilemma. Some interests are policy and others are technical.
E-mail Work Group, Rick Becker: There are currently 433 users from 22 different domains on the basic e-mail system. All users from the old basic e-mail system have been migrated to the new system.
Directory Services Work Group. No report. There was a question regarding the implementation of “single sign-on” through the directory. Ms. Decker clarified that there was no plan for statewide implementation, this effort is to begin the discussion.
Juvenile Data Sharing. No report.
Lotus Notes Collaboration Work Group. No report.
Webmasters Work Group. No report. Ms. Decker stated that web branding standard is an action item on the agenda for the NITC meeting, Tuesday, June 14th.
Online Business Registration Project Work Group, Rod Armstrong. No report.
AGENCY REPORTS
Department of Motor Vehicles. Mr. Dey reported that touch screen technology is being tested at the West O location. Implementation is scheduled for July.
Workers Compensation Court. Mr. Cecrle stated grant funds will be used for a workflow project that may be able to also do records management. IMServices has been assisting with the development of an e-fax web service that will also provide receipt information. Oracle is billing quarterly rather than yearly.
OTHER BUSINESS
There was no other business.
NEXT MEETING DATE AND TIME AND ADJOURNMENT
The next meeting of the State Government Council will be held on Tuesday, July 11th. The location will be announced at a later time.
With no further business, Ms. Decker adjourned the meeting at 2:30 p.m.
Meeting minutes were taken by Lori Lopez Urdiales and reviewed by Rick Becker of the Office of the CIO/NITC.
meeting minutes