STATE GOVERNMENT COUNCIL

Thursday, June 8, 2006 - 1:30 p.m.
Executive Building - Lower Level Conference Room
521 S 14th Street, Lincoln, Nebraska

MINUTES

 

MEMBERS PRESENT:

Bob Beecham, NDE Support Services
Dennis Burling, Department of Environmental Quality
Randy Cecrle, Workers’ Compensation Court
Tom Conroy, Information Technology Services
Josh Daws, Secretary of State’s Office
Brenda Decker, Chief Information Officer
Keith Dey, Department of Motor Vehicles
Dorest Harvey, Private Sector
Rex Gittins, Department of Natural Resources
Bill Miller, Supreme Court
Jim Ohmberger, Health and Human Services
Mike Overton, Crime Commission
Jayne Scofield, Information Technology Services
Bob Shanahan, Department of Labor
George Wells, Correctional Services

MEMBERS ABSENT: Mike Calvert, Legislative Fiscal Office; Pat Flanagan, Private Sector; Dick Gettemy, Department of Revenue; Lauren Hill, Governor’s Policy Research Office; Gerry Oligmueller, Department of Administrative Services; Rod Wagner, Library Commission; Bill Wehling, Department of Roads; William Scheideler, Budget Division; and Scott McFall, State Patrol

CALL TO ORDER, ROLL CALL AND NOTICE OF MEETING

Ms. Decker called the meeting to order.  There were 14 voting members present at the time of roll call.  A quorum was present.  The meeting notice was posted to the NITC Website and the Nebraska Public Meeting Calendar on May 8, 2006.  The agenda was posted to the NITC Website on June 6, 2006.

PUBLIC COMMENT

There was no public comment.

APPROVAL OF APRIL 2006 MINUTES

Mr. Harvey moved to approve the April 13 , 2006 minutes as presented.  Mr. Wells seconded.  Roll call vote: Beecham-Yes; Burling-Yes, Conroy-Yes, Overton-Yes, Decker-Yes, Daws-Yes, Harvey-Yes, Shanahan-Yes, Cecrle-Yes, Ohmberger-Yes, Dey-Yes, Scofield-Yes, Wells-Yes, and Miller-Yes.  Results:  Yes-14, No-0.  Motion carried.

DISCUSSION:  PROJECT PROPOSAL FORM

Mr. Becker indicated that, as with past biennial budget request cycles, agencies will be required to submit a project proposal form for requests for new or additional funding for IT projects. The form linked to the agenda was used during the last biennium. This is an opportunity to review the form and our project review process to make changes. After the last round, members noted two major changes to consider: (1) Projects that are in the early planning stages, but need to be included as a budget request, should be reviewed and/or scored differently than fully mature projects, which are able to include more detailed information; and (2) There needs to be an ongoing project review process, rather than only reviewing projects at the time of biennial budget requests.

Mr. Gittens arrived at the meeting.

Members discussed the project proposal form and review process:

• Purpose of review -- provide decision makers with analysis and confidence that projects are technically feasible and "make sense";
• Possibly reduce details required in sections V and VI;
• Two dimensions -- business and technical -- address the technical side when project matures;
• Revise the reviewer scoring sheet to feed a portfolio management tool;
• Create categories, such as Concept, Mature, and Active to divide the projects.

UPDATES

Agency Information Technology Plan Form. The form approved at our last meeting was also approved by the Technical Panel. The document is posted on the NITC website. An ABC memo will be sent later this week.

Online Business Registration. Brian Stevenson, Nebraska.gov, reported that the work group met last month. The group will use a phased approach for this project. The initial agencies involved are the Secretary of State's Office, Department of Revenue, Department of Labor, and the federal IRS. One of the first steps is to identify common data elements.

Shared Services: Virtual Server . Mr. Cecrle stated that this effort should be called "Virtual Client". He referred members to the report linked to the agenda. The Workers' Compensation Court was satisified with the product and will be pursuing it.

AGENCY REPORTS

There were no agency reports.

OTHER BUSINESS

Ms. Decker noted that the issue of secured communications has been raised by some agencies. This will be examined as a shared service by either the email group or the security group.

Mr. Hartman reminded the council that a security assessment will begin later this month.

NEXT MEETING DATE/TIME AND ADJOURNMENT

The next meeting of the NITC State Government Council will be held on July 13, 2006 at 1:30 p.m. 

Mr. Miller moved to adjourn.  Mr. Harvey seconded. All were in favor.  Motion carried.

Meeting minutes were taken by Rick Becker of the Office of the Chief Information Officer.

Meeting Minutes