STATE GOVERNMENT COUNCIL
Nebraska Information Technology Commission
Thursday, May 10, 2001, 1:30 p.m.
State Office Building, Conference Room 6Y
Lincoln, Nebraska

APPROVED MINUTES

 

MEMBERS PRESENT:

Al Curtis, Crime Commission
Tom Conroy, DAS
Jim McGee, Health & Human Services
Glenn Morton, Workers Compensation Court
Patrick Flanagan, Private Sector
Jon Ogden, Roads
Dick Gettemy, Revenue
Steve Schafer, Chief Information Officer
Dorest Harvey, Private Sector
Gayle Starr, Natural Resources
Steve Henderson, IMServices
Joe Steele, Supreme Court

MEMBERS ABSENT:
Bob Beecham, Education; Mike Calvert, Legislative Fiscal Office; Brenda Decker, Communications; Keith Dey, Motor Vehicles; John Gale, Secretary of State; Gerry Oligmueller, Budget; Robert Shanahan, Labor

 

ROLL CALL AND MEETING NOTICE

The Chair, Steve Schafer, called the meeting to order at 1: 30 p.m. Roll call was taken. There were twelve members present. A quorum existed to conduct official business. Mr. Schafer stated that the meeting notice and agenda were posted to the NITC and Nebraska Public Meeting Web sites on May 3, 2001.

PUBLIC COMMENT

There was no public comment.

APPROVAL OF APRIL 12, 2001 MINUTES

Mr. Henderson moved to approve the minutes as presented. Mr. Ogden seconded the motion. All were in favor. Motion was carried by voice vote.

NIS (NEBRASKA INFORMATION SYSTEM) UPDATE

Tom Conroy, NIS Project Manager

The project is has been working on the following tasks:

• Preparing for review of implementation plan by the Technical Panel and the NITC.
• Staffing – identifying potential team members
• Contract process – best and final offer negotiations, pending approval of the Implementation Plan by the NITC.

Mr. Steel arrived at 1:37 p.m.

Mr. Conroy distributed copies of a memo sent to state agencies directors on May 3rd regarding minimum PC configurations. Mr. Conroy offered to provide an informational presentation to agencies if there was interest.

GOVERNMENT TECHNOLOGY COLLABORATION FUND-GUIDELINES

Proposed changes include the following:

• Priority will be given for e-government as reflected in the goals of the Business Portal Action Plan and the E-Government Strategy.
• Reporting requirements were changed – a progress report will be due 6 months after funding has been approved with a final report due after project is completed.

There is currently $250,000 available to fund projects for FY2002. For this funding cycle, the funding source was a transfer from the Information Technology Infrastructure Fund ("ITIF"). The budget and fiscal offices will be contacted for clarification regarding the requirements for ITIF funds. Review and approval of the Government Technology Collaboration Fund guidelines is an action item for the June 13th meeting of the NITC.

STATEWIDE TECHNOLOGY PLAN

A brief overview of the State Government Council Charter, Priorities and Action Items (PDF 128k) was provided.

Mr. Hoffman arrived at 2:15 pm.

Mr. Steele moved to approved the revised State Government Council Charter, Priorities and Action Items as presented. Mr. Curtis seconded the motion. Roll call vote: Ogden-Yes, Curtis-Yes, McGee-Yes, Flanagan-Yes, Gettemy-Yes, Harvey-Yes, Henderson-Yes, Hoffman-Yes, Morton-Yes, Steele-Yes, Schafer-Yes, Starr-Yes, and Wagner-Yes. Motion was carried by unanimous vote.

UPDATE - SECURITY ARCHITECTURE
Steve Schafer, Chief Information Officer

The Work Group is currently developing procedures for the implementation of the adopted policies. IMServices and the Office of the CIO are engaging a consultant to assist with the development of these. Incident reporting policy will be an item for further development.

 

UPDATE - E-GOVERNMENT ARCHITECTURE (PDF 91k)
Steve Schafer, Chief Information Officer

The draft is available for comments and feedback. Mr. Schafer has contacted the Gartner Group regarding benchmarking services on mainframes and e-government.

UPDATE - DIRECTORY SERVICES
Rick Becker, Government Information Technology Manager

The Work Group has been meeting regularly to discuss active directory. Mr. Becker reviewed the Directory Services charter and two action items.

Mr. Steele moved to approve the Directory Services Work GroupCharter and Action Items (PDF 91k) as presented. Mr. Henderson seconded the motion. Roll call vote: Wagner-Yes, Starr-Yes, Schafer-Yes, Steele-Yes, Morton-Yes, Hoffman-Yes, Henderson-Yes, Harvey-Yes, Gettemy-Yes, Flanagan-Yes, McGee-Yes, Curtis-Yes, and Ogden-Yes. Motion was carried by unanimous vote.

UPDATE - LOTUS NOTES COLLABORATION
Kevin Keller, IMServices

A written R&T Lab Final Report on Domino.doc (PDF 101k) was distributed to members. Mr. Keller reviewed specific and general issues determined by the Work Group. Questions and comments were entertained.

UPDATE - BUSINESS PORTAL ACTION PLAN
Dave Burchell, Director of Development, Nebraska On-line and

Kevin Keller, IMServices

Forms Automation (PDF 47k) approaches were reviewed by Mr. Keller. It was recommend to drop item #5 on the list regarding the inventory since this has already been accomplished.

Dave Burchell, Director of Development, NOL, presented an update. The goals for forms processing methodology include the following:

• · Generalize the forms processing problem
• · Interoperate with anything
• · Capitalize on new technology as it becomes available.

Eventually, the shell and/or framework will be built so that agencies can take a form and make it available as an online form.

Mr. Keller needs volunteers to serve on the work group. Lincoln Electrical System and the City of Lincoln have expressed interest in participating.

Mr. Flanagan and Mr. Harvey left at 3:10 p.m.

AGENCY REPORTS

Department of Roads. The 511 (Travelers Information System) project is moving ahead. A contract is being negotiated to work with North Dakota University. State Patrol will house the telephony. Testing will begin July 15th and it is anticipated to begin full operation by October 15th. Wireless communications between DOR headquarters and their supply division appears to be functioning well.

Revenue. Electronic filing has increased by 25% from last year.

OTHER BUSINESS

Mr. Henderson informed the Council that support for Softswitch, the software that assists with the routing between different e-mail systems, is discontinuing within the next two years. The Council will need to discuss this at a future meeting.

NEXT MEETING

The next meeting of the State Government Council will be held on Thursday, June 14, 2001 at 1:30 p.m. in the State Office Building. Mr. Schafer adjourned the meeting at 3:32 p.m.

Minutes were taken by Lori Lopez Urdiales and reviewed by Rick Becker, Office of the CIO/NITC.

meeting minutes