STATE GOVERNMENT COUNCIL
Thursday, May 8, 2003, 1:30 p.m.
State Office Building, Lower Level, Conference Room F
311 Centennial Mall-South, Lincoln, Nebraska
MINUTES
MEMBERS PRESENT:
Curt Schnase, (Non-voting rep for Bob Beecham, NDE Support Services)
Randy Cecrle, Workers' Compensation Court
Jack Falconer, Department of Correctional Services
Patrick Flanagan, Private Sector
Dorest Harvey, Private Sector
Steve Henderson, IMServices
Bob Howard, Division of Communications
Greg Lemon, Secretary of State's Office
Jim McGee, Health and Human Services
Jon Ogden, Department of Roads
Mike Overton, Crime Commission
Steve Schafer, Chief Information Officer
Joe Steele, Supreme Court
Rod Wagner, Library Commission
MEMBERS ABSENT:
Dennis Burling, Department of Environmental Quality; Mike Calvert, Legislative Fiscal Office; Dick Gettemy, Department of Revenue; Dan Hoffman, Governor’s Policy Research Office; Lori McClurg, Department of Administrative Services; Scott McFall, Nebraska State Patrol; Bev Neth, Department of Motor Vehicles; Gerry Oligmueller, Budget; Robert Shanahan, Department of Labor; and Gayle Starr, Department of Natural Resources
CALL TO ORDER, ROLL CALL, AND MEETING NOTICE
Mr. Schafer called the meeting to order at 1:35 p.m. There were twelve voting members present at the time of roll call. A quorum existed to conduct official business. Mr. Schafer stated that the meeting notice was posted to the NITC and State Government Council websites on April 4, 2003 and that the meeting agenda was posted on the NITC Website on May 2, 2003. A special welcome was extended to Trev Peterson, Commissioner for the Nebraska Information Technology Commission, who was in attendance at the meeting.
PUBLIC COMMENT
There was no public comment.
APPROVAL OF MARCH 13, 2003 MINUTES
Mr. Harvey moved to approve the March 13th minutes. Mr. Lemon seconded the motion. All were in favor. The motion was carried by voice vote.
Mr. Overton arrived at 1:35 p.m.
NETWORK SECURITY PROCEDURES
Steve Henderson, IMServices
Mr. Henderson distributed a draft document titled “State of Nebraska IMServices Network Security Standard 001”. The recent incident with the slammer worm created the need to develop a baseline standard for securing servers. An overview of the document was provided. Items of discussion included: the need for a review of all agencies security policies; security regarding wireless and wide area land; and whether this standard should be implemented as a guideline from IMServices or the State Government Council. Any action on the draft guidelines was tabled for a future meeting.
SGC PRIORITIES AND ACTION ITEMS - REVISIONS FOR 2003-2004*Draft Revised Priorities and Action Items (PDF 147k)
Draft Revised Priorities and Action Items (PDF 160k) (Strikethrough version)
State statute requires that the NITC conduct an annual update of the statewide technology plan. The NITC along with each of the councils and the Technical Panel, reviews, evaluates and updates their priorities and action items.
Mr. McGee arrived at 2:18 p.m.
Mr. Becker provided a report card of the State Government Council’s progress and proceeded to review the staff’s recommendations. There were no changes in the priorities. The revised action items were reviewed.
Mr. Harvey moved to approve the 2003-2004 State Government Action Items. Mr. Overton seconded the motion. Roll call vote: Ogden-Yes, Overton-Yes, McGee-Abstained, Howard-Yes, Falconer-Yes, Flanagan-Yes, Lemon-Yes, Harvey-Yes, Henderson-Yes, Cercle-Yes, Schafer-Yes, Joe Steele-Yes, and Wagner-Yes. Motion was carried by majority vote.
Mr. Schafer reported that at the last NITC meeting, Commissioners requested that State Government Council review enterprise solutions for cost savings. Council members made the following suggestions: one email standard for state agencies, work flow management, statewide analysis of enterprise software, functionality of Information Management Services and network management, and electronic forms automation. The council agreed to form a Work Group to discuss enterprise issues and make recommendations to the State Government Council.
Mr. Steele and Mr. Falconer left the meeting at 2:42 p.m.
UPDATES
Security Work Group, Steve Schafer. The Work Group has resumed its monthly meetings. The draft guidelines for wireless security and remote access are near completion. There are three phases of the Security Assessment Project. Phase 1 is almost complete. Phase 2 involves a vulnerable scan using several different tools will be underway soon. Phase 3 will be the testing phase and will need cooperation from agencies. The CIO and IMS are currently working with agencies to see if they’re interested in the purchase of a web-based training program. If purchased in large quantities, the program can be purchased at a cost of $5/per person.The CIO is exploring grant funding opportunities for state government to address business continuity planning. Future items to be address by the work group include: secure email, draft standards for spam control, and regional response teams.
Enterprise Security Implementation and Directory Services, Kevin Keller. The Directory Services Work Group is meeting regularly, and a set of recommendations is expected by the August meeting of the State Government Council.
Juvenile Data Sharing, Mike Overton. The committee met on March 21st to explore what direction the Work Group will pursue. A team of members attended a workshop that dealt with juvenile sharing in delinquency cases.
Lotus Notes Collaboration Work Group, Kevin Keller. At the last meeting, a vote was taken on the following recommendation: “New viruses are coming out each and every day. It is important to take every step possible to protect our environment against this consistent threat. Attachments with certain extensions area often used in virus attacks because of their execution access and the amount of damage they can cause. Because of this, attachments in email with certain extensions will be blocked at the SMTP server before they reach any agency mail servers. All other attachments will be allowed to pass through and agencies can determine what safeguard to activate on their mail servers”. Mr. Keller reviewed the votes. Mr. Wells stated that the Department of Corrections is in support of the recommendation. Mr. Ogden will check with Department of Road as to their concerns. Mr. Schafer stated that the recommendation be put in the same written format as other standards/guidelines to be submitted to the State Government Council for action.
Mr. McGee left at 3:05 p.m.
NIS, Steve Schafer. The project is near completion. The team is working through issues and problems with generating reports and customized grids.
Electronic Records Retention, Bill Ptacek. The group has met to discuss best practices for Lotus Notes e-mail. Mr. Ptacek inquired as to how to proceed when the recommendation is finalized. The Council recommended that it be the Lotus Notes Collaboration Work Group for their review and approval. After their approval, it then should come back to the State Government Council for final approval.
Collaborative Aggregation Partnership, Steve Schafer. The RFP for Phase I has been released and it is hoped to have a vendor selected by June 15th. The goal is to lower costs and provide easier networking opportunities.
AGENCY REPORTS
Correctional Services. Mr. Wells reported that the agency is exploring alternatives for law libraries. Currently, CD’s are being used. Mr. Henderson offered his assistance to work with Corrections in an enterprise effort. It was also suggested that Corrections speak with the Attorney General and Court system offices about collaborating in this endeavor.
Secretary of State. Mr. Lemon reported that the contract for NOL services expires this year. An RFP is out. The evaluation process will occur in June and July. The approved vendor will begin services in September.
OTHER BUSINESS
There was no other business.
NEXT MEETING DATE AND TIME AND ADJOURNMENT
The next meeting of the State Government Council will be a work session scheduled for June 12th, 2003, 1:30 p.m.
With no further business, Mr. Schafer adjourned the meeting at 3:34 p.m.
Meeting minutes were taken by Lori Lopez Urdiales and reviewed by Rick Becker, Office of the CIO/NITC.
meeting minutes