STATE GOVERNMENT COUNCIL
Nebraska Information Technology Commission
Thursday, April 14, 2005, 1:30 p.m.
State Office Building, Lower Level D
Lincoln, Nebraska
APPROVED MINUTES
MEMBERS PRESENT:
Brenda Decker, Chief Information Officer, Chair
Randy Cecrle, Workers’ Compensation Court
Tom Conroy, Information Management Services
Keith Dey, Department of Motor Vehicles
Patrick Flanagan, Private Sector
Dick Gettemy, Dept. of Revenue
Rex Gittins, Department of Natural Resources
Dorest Harvey, Private Sector
Jim Ohmberger, Health and Human Services
Gerry Oligmueller, Budget Office
Jayne Scofield, Division of Communications
Robert Shanahan, Department of Labor
Rod Wagner, Library Commission
George Wells, Department of Correctional Services
MEMBERS ABSENT:
Bob Beecham, NDE Support Services; Dennis Burling, Dept. of Environment Quality; Mike Calvert, Legislative Fiscal Office; John Gale, Secretary of State's Office; Lauren Hill, Governor’s Policy Research Office; Lori McClurg, Department of Administrative Services; Scott McFall, State Patrol; Jon Ogden, Department of Roads; and Mike Overton, Crime Commission
CALL TO ORDER, ROLL CALL AND NOTICE OF POSTING
Ms. Decker called the meeting to order at 1:35 p.m.Roll call was taken. A quorum was present.The meeting notice was posted to the NITC Website on March 11, 2005 and to the Nebraska Public Meeting Calendar Website on April 8, 2005. The meeting agenda posted to the NITC Website on April 8, 2005.
PUBLIC COMMENT
There was no public comment.
APPROVAL OF FEBRUARY MINUTES
Corrections included the following: Under “Enterprise Licensing” update, the ESRI contract has not been signed but is being negotiated; and Jayne Scofield was listed twice under the “Members Present”
Mr. Shanahan moved to approve the February 10, 2005 minutes with corrections. Mr. Wells seconded the motion. Roll call vote: Decker-Yes, Scofield-Yes, Gettemy-Yes, Wells-Yes, Flanagan-Yes, Gittens-Yes, Harvey-Yes, Conroy-Yes, Shanahan-Yes, Cecrle-Yes, Ohmberger-Yes, Dey-Yes, and Oligmueller-Yes. Results: Yes-13, No-0. Motion was carried.
UPDATE: SHARED SERVICES (PDF 246k)
Steve Henderson
At our meeting in March, participants identified a number of potential shared services. The list was narrowed down to 8 projects: Directory Services; Blackberry; Business Continuity and Disaster Recovery; Enterprise Licensing for Software and Hardware; E-mail; SANS (Storage Area Networks); and Shared Field Support. Groups were formed to work on each shared service. The groups are open to all interested agencies. More information will be coming from designated group leaders. The council members affirmed that the Chief Information Officer was taking the right direction in regards to shared services. In order to accommodate agency staff availability, it was suggested to spread out meeting dates.
DISCUSSION AND DEMONSTRATION OF BASIC E-MAIL
Rick Becker provided a brief history of the issue.As a result of problems with the Basic E-mail product implementation, particularly performance over low bandwidth connections, the work group conducted a review of alternative products. Four products were tested: Kerio, IMail, Lotus Workplace Messaging, and MDaemon. MDaemon outscored the other products and was unanimously recommended by the work group to be the replacement product for Basic E-mail. Ben Mientka of IMServices provided a demonstration of the MDaemon product. Some of the featured functions of the product include: rich text with many editing featuring, shared calendars option, outlook calendars can be imported, and local domains can be added for administrative purposes. Questions were entertained.
Mr. Wagner arrived at 1:51 p.m.
The service could be in place within 2 weeks. Existing hardware can be used. There were no objections to moving forward.
STANDARDS & GUIDELINES: EMAIL STANDARD FOR STATE GOVERNMENT AGENCIES
Rick Becker, Government I.T. Manager
Mr. Becker indicated that changes to the standard reflect the change discussed during the previous agenda item, a change in the Basic E-mail product. The next step is for the Technical Panel to post the document for the 30-day comment period.
Mr. Harvey moved to approve the E-mail Standard for State Government Agencies (PDF 116k) as presented. Mr. Ohmberger seconded the motion. Roll call vote: Wagner-Yes, Oligmueller-Yes, Dey-Yes, Ohmberger-Yes, Cecrle-Yes, Shanahan-Yes, Conroy-Yes, Harvey-Yes, Gittens-No, Flanagan-Yes, Wells-Yes, Gettemy-Yes, Scofield-Yes, and Decker-Yes. Results: Yes-13, No-1. Motion was carried.
STANDARDS AND GUIDELINES: WEB BRANDING AND POLICY CONSISTENCY
Rick Becker, Government I.T. Manager
The document reflects the changes made at the February meeting. There were no additional recommendations for changes.
Mr. Ohmberger moved to approve the Web Branding and Policy Consistency (PDF 94K). Standard as presented. Mr. Flanagan seconded the motion. Roll call vote: Decker-Yes, Scofield-Yes, Gettemy-Yes, Wells-Yes, Flanagan-Yes, Gittens-Yes, Harvey-Yes, Conroy-Yes, Shanahan-Yes, Cecrle-Yes, Ohmberger-Yes, Dey-Yes, Oligmueller-Yes, and Wagner-Yes. Results: Yes-14, No-0. Motion was carried.
STANDARDS AND GUIDELINES: SECURITY STATEMENT-STATE OF NEBRASKA HOME PAGE
Rick Becker, Government I.T. Manager
The proposed standard would provide a general security statement on the state home page. This standard will also be reviewed by the State Records Board before going to the NITC.
Mr. Ogden moved to approve the Security Statement-State of Nebraska Home Page Standard (PDF 82k) as presented. Mr. Conroy seconded the motion. Roll call vote: Harvey-Yes, Gittens-Yes, Flanagan-Yes, Wells-Yes, Gettemy-Yes, Scofield-Yes, Decker-Yes, Wagner-Yes, Oligmueller-Yes, Dey-Yes, Ohmberger-Yes, Cecrle-Yes, Shanahan-Yes, and Conroy-Yes. Results: Yes-14, No-0. Motion was carried.
REGULAR UPDATES
Online Business Registration Project Work Group, Rod Armstrong. Work is ongoing.
AGENCY REPORTS
There were no agency reports.
OTHER BUSINESS
There was no other business.
NEXT MEETING DATE AND ADJOURNMENT
Mr. Flanagan moved to adjourn the meeting. Mr. Harvey seconded the motion. All were in favor. Motion was carried by unanimous voice vote.
The next meeting of the State Government Council will be held at 1:30 p.m. on May 12th, 2005. The location will be determined at a later date.
Meeting minutes were taken by Lori Lopez Urdiales and reviewed by Rick Becker of the Office of the CIO/NITC.
meeting minutes