STATE GOVERNMENT COUNCIL
Nebraska Information Technology Commission
Thursday, April 13, 2000, 1:30 p.m.
State Office Building, Conference Room C, Lower Level
301 Centennial Mall South, Lincoln, Nebraska
APPROVED MINUTES
MEMBERS PRESENT |
||
|---|---|---|
| Howard Boardman, HHS | Dorest Harvey, Private Sector | Gerry Oligmueller, Budget |
| Mike Calvert, LFO | Mike Justus, DAS | Steve Schafer, CIO |
| Al Curtis, Crime Commission | Greg Lemon, SOS | Robert Shanahan, Labor |
| Brenda Decker, DOC | Glen Morton, WCC | Rod Wagner, Library Commmission |
| Keith Dey, DMV | Ron Mowrey, NDE | Dayle Williamson, NRC |
| Dick Gettemy, Revenue | Jon Ogden, DOR | |
| MEMBERS ABSENT | ||
| Tom Conroy, IMS; Lauren Hill, PRO; Joe Steele, Supreme Court; Dennis Zimmerman, Private Sector | ||
| OTHERS PRESENT | ||
| Rick Becker, CIO/NITC; Randy Cecrle, WCC; Lori Lopez Urdiales; CIO/NITC, Mahendra Bansal, NRC; Jim McGee, HHS; Cathy Danahy, SOS; Bill Ptacek, SOS | ||
CALL TO ORDER, ROLL CALL AND NOTICE OF MEETING:
Steve Schafer, Chair, called the meeting to order at 1:30 p.m. Roll call was taken. There were fourteen members present at the time of roll call. A quorum existed to conduct official business. Mr. Schafer stated that the meeting notice and agenda were posted to the NITC web site and the State's Public Notice Calendar on April 6, 2000 with a revised agenda posted on April 7, 2000.
PUBLIC COMMENT: There was no public comment.
APPROVAL OF MINUTES:
Mr. Ogden moved to approve the minutes as presented. Mr. Gettemy seconded the motion. All were in favor. Motion was carried by voice vote.
Gerry Oligmueller arrived at 1:34 p.m.
UPDATES:
IT RETRAINING, STEVE SCHOCK
Mr. Schock provided a brief background on the project. A total of 848 employees were tested for the 1st round of training. A total of 15 persons were in the first class and 8 persons in the second. Challenges included creating a training program that met the needs of the users and the selection and level of expertise of the participants. Of the 23 persons trained, 2 had dropped out (medical and military reasons) - 91% completion rate. Of the 23 persons trained, all but two are currently in IT positions - 78%. Overall, there is a lot of enthusiasm and interest in the IT Retraining Program.
Dorest Harvey arrived at 1:42 p.m.
Mr. Schock announced that there will be focus group for directors to discuss the IT retraining program held on April 25th. Mr. Schock entertained questions from the members. Recommendations and comments from the members included the following:
- There is a need for Lotus Notes application developers and Notes business support
- Develop a criteria for testing in the area of customer service
- Testing Instrument – the military and 1st National Bank were suggested as sources for testing instruments
- Provide a written report on the project to be posted on the website.
Mike Calvert arrived at 1:55 p.m.
NOTES COLLABORATION, RANDY CECRLE
Mr. Cecrle reported that the group has been discussing a research and testing environment for purpose of testing purchased products such as Domino.doc (document management system). The group's recommendation is to put up a testing lab for learning space (used to develop interactive training programs) and saving time. The Notes Collaboration Working Group will be submitting a grant from the GTCF to fund the testing laboratory. The Steering Committee needs more volunteers and members were invited to participate.
TINA UPDATE - BRENDA DECKER, DIRECTOR, DIVISION OF COMMUNICATIONS
Ms. Decker reported that an updated needs assessment report will be available soon on the web site. Items covered in the update were the themes that have emerged from the study, guidelines for network design and alternatives presented by the consultant, Federal Engineering which included the following:
- Alternative 1 - Maintain the status quo
- Alternative 2 - Maintain baseline with extended SONET network telecomm infrastructure plan
- Alternative 3 - Prime contractor with postalized services telecomm infrastructure
The TINA Advisory Group is endorsing the Prime Contractor concept for further examination. Ms. Decker will go before the NITC at their April 20th meeting. Upon approval of the NITC, an aggressive timeline will follow to move forward with next steps. One of the next steps is to organize the TINA Technical Advisory Committee comprised of two representatives from each of the councils. Mr. Schafer asked what was needed from the Council.
Ms. Decker requested a resolution to examine Alternative 3 and move forward to build a business case. Mr. Harvey so moved. Mr. Oligmueller seconded the motion. Roll call Vote: Mowrey-Yes, Ogden-Yes, Curtis-Yes, Decker-Abstained, Boardman-Yes, Gettemy-Yes, Harvey-Yes, Shanahan-Yes, Justus-Yes, Lemon-Yes, Morton-Yes, Key-Yes, Oligmueller-Yes, Schafer-Yes, Wagner-Yes, Williamson-Yes. Motion was carried.
NIS (NEBRASKA INFORMATION SYSTEM), MIKE JUSTUS, ACCOUNTING
Mr. Justus reported that the funding is in place. The department is in the process of hiring a Project Manager. Work on developing the RFP will be done by the Project Manager. Mr. Justus entertained questions from the members.
WORKING GROUPS:
SECURITY ARCHITECTURE WORK GROUP, STEVE SCHAFER
The group has been organized. The first meeting will be held on May 4th. Meeting information and minutes of the Work Group will be posted to the NITC web site in the Technical Panel section.
PROJECT STATUS REPORTING WORK GROUP, STEVE SCHAFER
At a prior meeting the Council formed a Working Group to work on this effort. This is part of the Project Planning and Management section of the United 2000 Statewide Technology Plan. After endorsement of the State Government Council, there will be a 30-day review period for persons to provide input and suggestions. The Project Status Reporting Form will go to the NITC at their June meeting for adoption. A discussion followed regarding definition of major projects.
Mr. Schafer entertained a motion for the State Government Council to endorse the Project Status Reporting form. Mr. Shanahan so moved. Ms. Decker seconded the motion. Roll call Vote: Williamson-Yes, Wagner-Yes, Schafer-Yes, Oligmueller-Yes, Key-Yes, Morton-Yes, Lemon-Yes, Justus-Yes, Shanahan-Yes, Harvey-Yes, Gettemy-Yes, Boardman-Yes, Decker-Yes, Curtis-Yes, Ogden-Yes, Mowrey-Abstained. Motion was carried.
PILOT PROJECT ON E-MAIL, GREG LEMON, SECRETARY OF STATE'S OFFICE
Bill Ptacek and Cathy Danahy were also present for questions. Mr. Lemon reported that Electronic Imaging, E-Mail, and Websites Standards Project funded by the Government Technology Collaboration Fund grant is near completion. The Records Management Office is exploring the possibility of archiving digital records and has been in contact with the University of Nebraska to assist with this effort. E-mail is considered a public record (digital format) but there is currently no policies to guide record retention for email. The Records Management has been designated to determine the requirements. The office would like to conduct a pilot project on e-mail utilizing left over funds from the GTCF grant. A volunteer agency (which would have a variety of email and digital storage needs) must be selected within the next 2-3 weeks.
Mr. Schafer entertained a motion to expand the condition of the GTCF grant and that the balance of the grant be used for the Pilot E-mail Project. Mr. Harvey so moved. Mr. Oligmueller seconded the motion. Roll call Vote: Shanahan-Yes, Justus-Yes, Lemon-Abstained, Morton-Yes, Key-Yes, Oligmueller-Yes, Schafer-Yes, Wagner-Yes, Williamson-Yes, Mowrey-Yes, Ogden-Yes, Curtis-Yes, Decker-Yes, Boardman-Yes, Gettemy-Yes, Harvey-Yes. Motion was carried.
AGENCY REPORTS
Revenue: Mr. Gettemy distributed reports indicating the increases of electronic filings for the past year.
Secretary of State: Mr. Lemon reported that the Digital Signature Act LB 1080 was amended by LB 628. In order to get the bill out of committee, the change was made from agencies developing their own regulations to the Secretary of State developing the regulations. Mr. Lemon will develop draft regulations. He requested suggestions and input from the Council members. A sign-up sheet was distributed for interested members.
Natural Resource Commission – Mr. Williamson provided a written report (click on link for full view).
Department of Roads: Mr. Ogden reported that the department's efforts have focused on strategic planning regarding GIS technologies. Other state agencies will be interviewed over next few months. The Needs Assessment should be done July with the strategic plan done by October.
OTHER BUSINESS
Mr. Schafer alerted the members that May 1st is the deadline for GTF grant proposals. The office will solicit volunteers for the programmatic and technical review process.
NEXT MEETING
The next meeting of the State Government Council will be held Thursday, May 11th, 1:30 p.m., State Office Building, Conference Room C, Lower Level.
With no further business, Mr. Schafer adjourned the meeting at 3:13 p.m.
Minutes taken by Lori Lopez Urdiales and reviewed by Steve Schafer, Office of the CIO/NITC.
meeting minutes