STATE GOVERNMENT COUNCIL
Thursday, April 11, 2002
State Office Building, Lower Level F
Lincoln, Nebraska
APPROVED MINUTES
MEMBERS PRESENT:
Bob Beecham, Department of Education
John Cariotto, Supreme Court
Glenn Morton, Workers' Compensation Court
Patrick Flanagan, Private Sector
Dorest Harvey, Private Sector
Steve Henderson, IMServices
Greg Lemon, Secretary of State's Office
Jim McGee, Health and Human Services
Jon Ogden, Department of Roads
Steve Schafer, Chief Information Officer
Bob Shanahan, Labor
Gayle Starr, Department of Natural Resources
Rod Wagner, Library Commission
MEMBERS ABSENT:
Mike Calvert, Legislative Fiscal Office; Tom Conroy, Department of Administrative Services; Al Curtis, Crime Commission; Brenda Decker, Division of Communications; Keith Dey, Motor Vehicles; Dick Gettemy, Department of Revenue; Dan Hoffman, Policy Research Office; and Gerry Oligmueller, Budget Office
ROLL CALL, POSTING OF MEETING NOTICE
The Chair, Steve Schafer, called the meeting to order at 1:32 p.m. There were ten members present at the time of roll call. A quorum existed to conduct official business. Mr. Schafer stated that the meeting notice was posted to the NITC Website and Nebraska Public Meeting Calendar Web sites on March 13, 2002. The meeting agenda was posted to the NITC Web site on April 5th.
George Wells, Department of Corrections, and Galin Karpisek, Cisco Systems, were welcomed to the meeting.
APPROVAL OF MINUTES FOR JANUARY 10, 2002 AND FEBRUARY 14, 2002
Mr. Starr moved to approve the January and February minutes as presented. Mr. Shanahan seconded the motion. All were in favor. The motion was carried by voice vote.
STATE GOVERNMENT COUNCIL PRIORITIES AND ACTION PLANS (PDF 71K)
The Statewide Technology Plan must be updated by July 1st. The NITC will take action on the plan at the June meeting. All councils have been reviewing their priorities and action plan items. Council members had no changes on the priorities. The following suggestions were made on the action items:
SGC 4.1 Security Policies – The Lead should be the Chief Information Officer. Include disaster recovery and business continuity in the areas to be addressed.
SGC2.1 Recommend technical standards, guidelines and enterprise solutions – Include digital signature and architecture and architectural guidelines. A definition is needed for architecture.
Mr. Schafer announced that there is Security Training, April 25th at the Info Tech in Omaha. The training is free to all state employees. Members are to inform Mr. Schafer if they’re interested in attending.
REGULAR UPDATES
Business Portal, Nebraska Online-Investing in the E-Government Strategic Plan (PDF 116k), Rod Armstrong.
Mr. Armstrong reported that the Business portal Web site is done but not officially launched but it is expected to be in operation by May. Phase II involves several other items: training sessions and focus groups to demonstrate the site and train on how to use this; forms automation; capability to search and retrieve agency's rules, regulations electronically and the ability to track progress on draft rules; and licensing, especially renewals.
Mr. Armstrong entertained questions and comments from the Council members.
Government Technology Collaboration Fund, Steve Schafer. Due to budget cuts, some grants that were awarded this year may be shifted to next fiscal year.
Content Management, Kevin Keller. The project’s first phase is the development of a business case. Meetings have been held with agencies to determine their needs. The second phase would be to build a blueprint of the architecture. The third phase will be to develop a working model.
Incident and Reporting Procedures, Steve Schafer. The procedures were tabled at the last meeting due to incorporating the Federal government’s procedures. The document has already been out for the 30-day comment period.
Mr. Ogden moved that the State Government Council endorse the Incident and Reporting Procedures (PDF 208k). Mr. Henderson seconded the motion. Roll call vote: Ogden-Yes, McGee-Yes, Flanagan-Yes, Lemon-Yes, Harvey-Yes, Henderson-Yes, Shanahan-Yes, Morton-Yes, Cariotto-Yes, Schafer-Yes, Starr-Yes, and Wagner-Yes. The motion was carried by unanimous vote.
Discussion followed and it was suggested that the implementation include some kind of automation reporting via the internet and to include a statement on the form regarding public records.
Lotus Notes, Kevin Keller. The Work Group has been developing the standards and guidelines. These will be brought to the Council for review and approval to be forwarded to Technical Panel.
NIS, Tom Conroy. Mr. Conroy not available to report. Mr. Schafer reported that the project team has been focusing on the re-planning effort; interfaces are still being addressed; and that gaps have been identified between what agencies are doing and what the system can do. The next steering committee meeting is scheduled for next week.
Retention Standards for Email, Greg Lemon. Mr. Hunter will be invited back this summer to meet with agencies and discuss any questions. Implementation of the standards is planned for January. It was suggested that the Secretary of State’s office develop a draft implementation plan for agencies to use.
AGENCY REPORTS
Agency reports were given by the Secretary of State's office, Supreme Court, and the Departments of Labor, Roads, and Corrections.
OTHER BUSINESS
Enterprise Security Update, Kevin Keller. Goals of the project for the next six month were presented. Mr. Henderson encouraged members to contact Mr. Keller if they are interested in assisting.
I.T. Support Tools, GTCF Grant. Health and Human Service Systems, Workers Compensation Court and NIS are involved in the project. The next meetings will focus on how to proceed.
With no further business, Mr. Schafer adjourned the meeting at 3:12 p.m.
Meeting minutes were taken by Lori Lopez Urdiales and reviewed by Rick Becker of the Office of the CIO/NITC.
meeting minutes