STATE GOVERNMENT COUNCIL
Thursday, April 8, 2004, 1:30 p.m.
State Office Building, Lower Level Conference Room C
301 Centennial Mall-South, Lincoln, Nebraska
APPROVED MINUTES
MEMBERS PRESENT:
Dennis Burling, Dept. of Environment Quality
Bob Howard, Division of Communications
Jim McGee, Health and Human Services
Dick Gettemy, Dept. of Revenue
John Erickson, Governor’s Policy Research Office
Greg Lemon, Secretary of State's Office
George Wells, Department of Correctional Services
Rex Gittins, Department of Natural Resources
Frank Goodroe, Supreme Court
Steve Henderson, IMServices
Randy Cecrle, Workers’ Comp. Court
Steve Schafer, Chief Information Officer
Rod Wagner, Library Commission
MEMBERS ABSENT:
Bob Beecham, NDE Support Services; Mike Calvert, Legislative Fiscal Office; Al Curtis, Crime Commission; Patrick Flanagan, Private Sector; Dorest Harvey, Private Sector; Robert Shanahan, Department of Labor; Lori McClurg, Department of Administrative Services; Scott McFall, Nebraska State Patrol;Bev Neth, Department of Motor Vehicles; Gerry Oligmueller, Budget Office; and John Craig, Department of Roads
CALL TO ORDER, ROLL CALL AND NOTICE OF POSTING
Mr. Schafer called the meeting to order at 1:35 p.m.Roll call was taken.There were twelve voting members present at time of roll call.A quorum was present to conduct official business. It was stated the meeting notice posted to the NITC and the Nebraska Public Meeting Calendar Websites on February 17, 2004 and that the meeting agenda posted to the NITC Website on April 5, 2004.
PUBLIC COMMENT
There was no public comment.
APPROVAL OF FEBRUARY MINUTES
Mr. Henderson moved to approve the February 12, 2004 minutes as presented. Mr. Wells seconded the motion. All were in favor. The motion was carried by unanimous voice vote.
BUSINESS REGISTRATION SERVICES DEMONSTRATION
Doug Gibbs, Nebrask@Online
Mr. Gibbs demonstrated the State of Utah’s one-stop business registration system.It was recommended that a charter be developed for a work group under the State Government Council of the NITC that would work with NOL to enhance online business registration services. Staff will develop the first draft charter.
STATE GOVERNMENT COUNCIL PRIORITIES AND ACTION ITEMS (PDF 147k) FOR 2004-2005
The council was reminded that these have to be reviewed and approved by the NITC for inclusion in the Statewide Technology Plan at their June meeting. These will be discussed further at the May meeting.
STANDARDS AND GUIDELINES – DRAFT E-MAIL STANDARD FOR STATE GOVERNMENT AGENCIES
It was suggested that a definitions be provided for Business-Class E-mail and Basic E-mail. After the State Government Council approves the draft, it goes to the Technical Panel for review and for a 30-day comment period. After that, it will go to the NITC for final approval.
Mr. Cecrle moved to approve the draft E-mail Standard for State Government Agencies to be forwarded to the Technical Panel for review and the comment period. Mr. Wells seconded the motion. A friendly amendment was offered and accepted by Mr. Cecrle and Mr. Wells to include a definition for Business-Class E-mail and Basic E-mail. Roll call vote: Burling-Yes, McGee-Yes, Howard-Yes, Gettemy-Yes, Wells-Yes, Lemon-Yes, Henderson-Yes, Erickson-Yes, Cecrle-Yes, Schafer-Yes, Goodroe-Abstain, and Wagner-Yes. Results: Yes-11, Abstained-1. The motion was carried by a majority vote.
WORK GROUP CHARTER – WEBMASTERS (PDF 62k)
The Webmasters Group has been an informal group through the Secretary of State and has been in existence for seven years. Eva Shepherd, Crime Commission, and Cat Souliere, Equal Opportunity Commission, were in attendance representing the Webmasters Group. Mr. Schafer recommended that the group become a chartered work group of the State Government Council. The draft was presented.
Recommended changes to the charter included the following:
Purpose: Change “Prepare policies to “Recommend policies”. Delete the wording “and educational institutions”. The Education Council is currently working with NOL to develop an education portal.
Desired Goals and Outcomes: Delete any references to educational institutions. Add an additional goal/outcome to “Coordinate efforts with the State Records Board and other councils of the NITC.”
No action be taken on the charter until the May meeting.
UPDATES
Security Work Group, Steve Schafer. The work group is meeting on Monday, April 12th. Omni Tech has been conducting the second vulnerability assessment and it is almost complete. Agencies will be able to access their results along with an overall composite report.
E-mail Work Group. Discussed earlier in the meeting under agenda item Standards and Guidelines.
Directory of Services, Rick Becker. No report.
Juvenile Data Sharing. The RFP to hire a consultant will be released this week.
Lotus Notes Collaboration, Ron Ritchey. The Work Group has been focusing on the policies and procedures for review and approval by the State Government Council. Other items discussed include archiving option, integrating instant messaging, and SPAM.
Enterprise Architecture/Enterprise Licensing, Steve Schafer. On June 8, there will be an all-day enterprise architecture planning session with the NASCIO team.
E-Government Strategic Plan, Steve Schafer. A grant application has been submitted to the State Records Board for interactive licensing. Planning will begin soon for the next e-government conference.
OTHER BUSINESS
Mr. Henderson reported that IMServices is preparing to retire the following services: 1) VM computing platform - June 30, 2005; 2) Impact printing, services to be transferred to DAS - Printing - June 30, 2004; and 3) Partial retiring of training and education center. IMServices has been analyzing the cost of services provided.
Because a large percentage of their database is on VM, the Department of Corrections had concerns.
Mr. Henderson offered his assistance to any agency with concerns.
AGENCY REPORTS
HHSS. Mr. McGee would like to have further discussion regarding the I.T. Plans. Also, the agency has experienced problems with the requirements to surplus computer equipment.
Workers Compensation Court. Mr. Cecrle is concerned with the contractual services requirements. Some contractual services will be lost which will affect projects.
Mr. Schafer will check on these items with DAS for possible future agenda topics and discussion.
ADJOURNMENT
With no further business, Mr. Schafer adjourned the meeting at 3:50 p.m.
Meeting minutes were taken by Lori Lopez Urdiales and reviewed by Rick Becker of the Office of the CIO/NITC.
meeting minutes