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STATE GOVERNMENT COUNCIL
Nebraska Information Technology Commission
Thursday, February 8, 2007, 1:30 p.m.
Executive Building-Lower Level Conference Room
Lincoln, Nebraska
MINUTES

MEMBERS PRESENT:

Tom Conroy, Information Technology Services
Josh Daws, Secretary of State’s Office
Brenda Decker, Chief Information Officer
Pat Flanagan, Private Sector
Dick Gettemy, Department of Revenue
Rex Gittins, Department of Natural Resources
Bill Miller, Supreme Court
Bill Wehling, Department of Roads
Jim Ohmberger, Health and Human Services
Mike Overton, Crime Commission
Jayne Scofield, Information Technology Services
Rod Wagner, Library Commission
George Wells, Correctional Services

MEMBERS ABSENT: Bob Beecham, NDE Support Services; Dennis Burling, Department of Environmental Quality; Mike Calvert, Legislative Fiscal Office; Dorest Harvey, Private Sector; Lauren Hill, Governor’s Policy Research Office; Butch Lecuona, Department of Labor; Glenn Morton, Workers’ Compensation Court; Beverlee Neth, Department of Motor Vehicles; Gerry Oligmueller, Department of Administrative Services; Terry Pell, State Patrol; and Joe Wilcox, Budget Office

ROLL CALL, MEETING NOTICE & OPEN MEETINGS ACT INFORMATION

Ms. Decker called the meeting to order at 1:35 p.m.  There were 12 voting members at the time of roll call.  A quorum existed to conduct official business.  The meeting notice was posted to the NITC Website and Nebraska Public Meeting Calendar websites on January 16, 2007.  The meeting agenda was posted to the NITC Website on February 2, 2007.  A copy of the Open Meetings Act was located on the front table.

PUBLIC COMMENT

There was no public comment.

APPROVAL OF JANUARY MINUTES

Mr. Flanagan moved to approve the JANUARY 11, 2007 as presented.  Mr. Gettemy seconded.  Roll call vote: Overton-Yes, Conroy-Yes, Wehling-Yes, Daws -Yes, Decker-Abstained, Gettemy-Yes, Flanagan-Yes, Gittins-Yes, Ohmberger-Yes, Scofield-Yes, Wagner-Yes, and Miller-Abstained.  Results:  Yes-10, No-0, Abstained-2.  Motion carried.

Mr. Wells arrived at the meeting.

STATE GOVERNMENT COUNCIL CHARTER REVISIONS

Mr. Becker discussed the draft changes to the charter. Changes were made to reflect revised statutes, some clean-up changes, and the addition of one new member.  

A suggestion was made to alphabetize the list of members.

Mr. Wells moved to forward the charter with the recommended changes to the NITC for approval. Mr. Miller seconded. Roll call vote: Wehling-Yes, Daws -Yes, Decker-Yes, Gettemy-Yes, Flanagan-Yes, Gittins-Yes, Ohmberger-Yes, Scofield-Yes, Wells-Yes, Wagner-Yes, Miller-Yes, Overton-Yes, and Conroy-Yes.  Results:  Yes-13, No-0.  Motion carried.
 
STATEWIDE TECHNOLOGY PLAN - SGC RELATED ACTION ITEMS

Mr. Becker review the action items that were on-going continued efforts and proposed new action items for the State Government Efficiency, E-Government, Security and Business Resumption.  Members had no recommended changes.

Mr. Ogden moved to forward the State Government Council Action Items to the NITC for approval.  Mr. Conroy seconded.  Roll call vote: Wehling-Yes, Daws -Yes, Decker-Yes, Gettemy-Yes, Flanagan-Yes, Gittins-Yes, Ohmberger-Yes, Scofield-Yes, Wells-Yes, Wagner-Yes, Miller-Yes, Overton-Yes, and Conroy-Yes.  Results:  Yes-13, No-0.  Motion carried.

STANDARDS AND GUIDELINES - MINIMUM SERVER CONFIGURATION
Steve Hartman, Security Officer, State of Nebraska

The purpose of this standard is to establish base configurations and minimum server standards on internal server equipment that is owned and/or operated by the State of Nebraska. Effective implementation of this policy will minimize unauthorized access and other IT security related events to the State of Nebraska’s information and technology systems. The Security Work Group is recommending that it be a standard rather than a guideline.  Staff would be directed to NIST website rather than have a Appendix checklist. The compliance date was omitted due to the fact that this is a continual process with new servers being purchased all the time.

There were no recommended changes from the council.

Mr. Ogden moved to forward the Minimum Server Configuration Standard to the NITC Technical Panel for their review and approval.  Mr. Conroy seconded. Roll call vote: Overton-Yes, Conroy-Yes, Wehling-Yes, Decker-Yes, Gettemy-Yes, Flanagan-Yes, Daws-Yes, Gittins-Yes, Ohmberger-Yes, Scofield-Yes, Wells-Yes, Wagner-Yes, and Miller-Yes.  Results:  Yes-13, No-0.  Motion carried.

STANDARDS AND GUIDELINES -  SMTP ROUTING STANDARD
Steve Hartman, Security Officer, State of Nebraska

Purpose:  All inbound and outbound SMTP traffic must be routed through the State of Nebraska’s SPAM/Anti-Virus appliance to ensure that email and attachments within emails are properly scanned for viruses, SPAM, and that all content complies with State of Nebraska policies including privacy concerns.

There were no recommended changes from the council.

Mr. Daws moved to forward the SMTP Routing Standard to the NITC Technical Panel for review and approval.  Mr. Gettemy seconded. Roll call vote: Ohmberger-Yes, Scofield-Yes, Wells-Yes, Wagner-Yes, Miller-Yes, Overton-Yes, Conroy-Yes, Wehling-Yes, Daws -Yes, Decker-Yes, Gettemy-Yes, Flanagan-Yes, and Gittins-Yes.  Results:  Yes-13, No-0.  Motion carried.

AGENCY REPORTS

Department of Revenue.  E-filing is up by 3.4% from last year.

Department of Roads:  The agency is looking at developing a security policy for removable storage devices.  Mr. Hartman stated that the security work group is exploring a statewide security policy for these devices.

OTHER BUSINESS

Lieutenant Governor Sheehy has been meeting with agency directors to discuss disaster recovery and business resumption.  He has contacted and been in discussions with new agency directors.  Avanade is the consulting group that will be working with the Office of the CIO and agency directors in developing a strategic plan to move forward with the needed technology and with emphasis on the business needs.

The NITC will be going through a legislative performance audit this year.

NEXT MEETING DATE AND ADJOURMENT

The next meeting of the State Government Council will be held at 1:30 p.m. on March 8, 2007.

With no further business, Ms. Decker adjourned the meeting at 2:16 p.m.

 

Meeting minutes were taken by Lori Lopez Urdiales and reviewed by Rick Becker of the Office of the CIO.Meeting Minutes