STATE GOVERNMENT COUNCIL
Thursday, January 13, 2005, 1:30 p.m.
State Office Building, Conference Room 6Z
301 Centennial Mall-South, Lincoln, Nebraska
APPROVED MINUTES
MEMBERS PRESENT:
Dennis Burling, Dept. of Environment Quality
John Cariotto, Supreme Court
Tom Conroy, Information Management Services
George Wells, Department of Correctional Services
Patrick Flanagan, Private Sector
Dick Gettemy, Dept. of Revenue
Rex Gittins, Department of Natural Resources
Dorest Harvey, Private Sector
Jayne Scofield, Division of Communications
Greg Lemon, Secretary of State's Office
Randy Cecrle, Workers’ Comp. Court
Jim McGee, Health and Human Services
Robert Shanahan, Department of Labor
Steve Schafer, Chief Information Officer
MEMBERS ABSENT:
Bob Beecham, NDE Support Services, John Craig, Department of Roads; Mike Calvert, Legislative Fiscal Office; Al Curtis, Crime Commission; Lauren Hill, Governor’s Policy Research Office; Lori McClurg, Department of Administrative Services; Scott McFall, Nebraska State Patrol; Bev Neth, Department of Motor Vehicles; Gerry Oligmueller, Budget Office; and Rod Wagner, Library Commission.
CALL TO ORDER, ROLL CALL AND NOTICE OF POSTING
Mr. Schafer called the meeting to order at 1:35 p.m.Roll call was taken. A quorum was present.It was stated that the meeting notice posted to the NITC and the Nebraska Public Meeting Calendar Websites on December 15, 2004 and that the meeting agenda posted to the NITC Website on January 7, 2005.
PUBLIC COMMENT
There was no public comment.
APPROVAL OF OCTOBER MINUTES
Mr. Flanagan moved to approve the October 26, 2004 minutes as presented. Mr. Shanahan seconded the motion. All were in favor. The motion carried by voice vote.
WEB BRANDING AND POLICY CONSISTENCY (PDF 93k)
Greg Votava and Kit Soulierre, Webmasters Group
The Webmasters Group developed the standard, and at their January 12th meeting, the standard was voted on and approved for recommendation to the State Government Council. The standard would apply to all state agencies excluding higher education institutions. The purpose of the Brand Graphic is to make it clear that the web page being viewed is an official State of Nebraska web page with an image that cannot legally be used on non-State of Nebraska web pages. The banner is 20 pixels high in comparison to larger ones used by other states. The purpose of the footer requirements is to ensure that the public can easily view the privacy and security policies.
Mr. Carrioto arrived at 1:45 p.m.
A comment was made that under Applicability, it is unclear and could be interpreted that the standard does not apply to the courts or legislative branches. A question was raised regarding accessibility of the brand graphic for agencies that contract web site services with outside resources. It is available on the webmasters website. The brand graphic is also copyrighted. Lawsuits can be filed if used inappropriately or fraudulently. A concern was raised regarding the time frame for agencies to comply. It was recommended to take out the word “immediately” in section 5.1. The webmasters group will be discussing the issue of Accessibility at future meetings. There were agencies present that requested more time to review the document.
Mr. Shanahan moved to table the standard until the February meeting. Mr. Conroy seconded. Roll call vote: Burling-Yes, Cariotto-Yes, Conroy-Yes, Wells-Yes, Flanagan-Yes, Gettemy-Yes, Gittins-Yes, Harvey-Yes, Scofield-Yes, Lemon-Yes, Cecrle-Yes, McGee-Yes, Shanahan-Yes, and Schafer-Yes. Results: 14-Yes, 0-No. Motion was carried.
TIMELINE FOR SUPPLEMENTAL REVIEW PROCESS FOR FY 2005-2007
The proposed timelines for the supplemental review process is as follows:
February 1st: Revised project proposal form to be delivered to the Office of the CIO
February 18th: Completed review returned to the Office of the CIO by the assigned reviewers
March 10th: NITC Technical Panel meets and reviews revised proposal(s)
March 10th: State Government Council meetings and makes recommendation to the NITC
March 15th: NITC meets and review revised proposals and revises recommendation if appropriate
Mr. Schafer indicated that in addition to the technical rating score, the NITC wanted information as to the value of the projects to the citizens of Nebraska. For the supplemental review would separate the scoring, the technical rating will be done as previously done plus an additional rating of the value to citizens. Prior to the next funding cycle, will need to reconsider the process, rating, and will need to determine how to rate “value” to citizens.
UPDATE ON DISASTER RECOVERYSteve Henderson, Information Management Services
Mr. Henderson provided a PowerPoint presentation that covered the following: (click on above link for full presentation)
–Some general background and history of recent efforts within IMServices
–Some information about current status on disaster recovery activities within IMServices
–Some clarification on what IMServices is and is not doing in the area of disaster recovery
REGULAR UPDATESRod Armstrong announced that NOL has developed a legislative bill tracker that is available at no charge to state agencies. If interested, members were to contact him.
Security Work Group, Steve Schafer. The work group is moving ahead with the RFP to conduct another security assessment audit. The RFP should be ready for release in February.
OTHER BUSINESS
LB 11 would give Nebraska’s state agencies the option of using United States Postal Service electronic postmarks to meet various requirements in state law that call for the use of certified mail, return receipt requested. However, the use of the electronic postmark must be acceptable to both the sender and the recipient of the communication. Since the council has been addressing secure email environments, shared files and electronic postmark, the question was raised as to whether this should be reviewed by the Lotus Notes and possibly the Directory of Services Work Groups. Agency business managers should be alerted about the bill. A hearing is set for Friday, January 21st.
Mr. Cecrle raised issues and questions regarding the storage and destruction of paper files after scanning. There’s a 1950 act that does not allow for the destruction of paper files unless the scanned object is stored on durable medium. It was recommended to have a special meeting for discussion and invite presenters.
NEXT MEETING DATE, TIME AND ADJOURNMENT
With no further business, Mr. Schafer adjourned the meeting at 3:25 p.m.
meeting minutes