STATE GOVERNMENT COUNCIL

Nebraska Information Technology Commission
Thursday, January 13, 2000, 1:30 p.m.
Nebraska State Office Building, Lower Level Room C
Lincoln, Nebraska

APPROVED MINUTES

MEMBERS PRESENT:
Howard Boardman, HHS	Lynn Heaton, Budget	Robert Shanahan, Labor
Keith Dey, DMV	Scott Moore, Secretary of State	Steve Schafer, CIO
Dick Gettemy, Revenue	Glenn Morton, Wkrs Comp. Crt	Dayle Williamson, NRC
Bill Gries, DOC	Ron Mowrey, NDE	Dennis Zimmerman, Private Sector
Dorest Harvey, Private Sector	Jon Ogden, DOR
MEMBERS ABSENT:
Mike Calvert, Tom Conry, Al Curtis, Lauren Hill, Lori McClurg, Joe Steele,Rod Wagner

CALL TO ORDER, ROLL CALL AND MEETING NOTICE:

Mr. Schafer called the meeting to order at 1:35 p.m.  Roll call was taken.   There were twelve members present at the time of roll call.  A quorum existed to conduct official business.  Mr. Schafer stated that the meeting notice and agenda were first posted to the NITC website on January 6, 2000 and revised and posted on January 7, 2000.

PUBLIC COMMENT:

There was no public comment.

APPROVAL OF MINUTES:

Mr. Williamson moved to approve the minutes as presented.  Mr. Morton seconded the motion. All in favor.  Motion was carried by voice vote.

E-MAIL AND CALENDAR WORK GROUP REPORT:

Mr. Schafer stated that some of the problems indicated in the report included: central directory and softswitch issues; Office Vision as a barrier to exchaning e-mail with attachments; and sharing of calendar functions is not generally feasible. IMS is following up on these issues. 

Jon Ogden arrived at 1:35 p.m.

The report made six recommendations:

1. The State Government Council should encourage all state agencies to participate in the central directory.
2. State agencies that are now using Office Vision for em-mail should consider on of the three other systems, because of the problem of exchanging e-mail with attachments.
3. IMServices should analyze the cost of maintaining Softswitch and investigate other options that may become available.
4. The workgroup recommends NOTES for agency directors who must share their schedules with the Governor's Office.
5. The State Government Council should establish a permanent workgroup on electronic mail, calendaring, and scheduling.
6. The workgroup on electronic mail, calendaring and scheduling should explore the need and options for scheduling resources such as reserving conference rooms.

Secretary Moore moved to adopt recommendations and approve the report.  Mr. Williamson seconded the motion.  Roll Call Vote:  Zimmerman-Yes, Williamson-Yes, Schafer-Yes, Heaton-Yes, Dey-Yes, Morton--Yes, Moore-Yes, Harvey-Yes, Gettemy-Yes, Boardman-Yes, Gries-Yes, Ogden-Yes, Mowrey-Abstained. Motion carried.  Another suggestion was made to establish timelines for full participation in the central directory.  Mr. Schafer will discuss timelines at the next meeting of the working group.

GOVERNMENT TECHNOLOGY COLLABORATION FUNDS:

Mr. Schafer reported that staff recommended combining this year's funding and next year’s funding for a single one-time applications process with $500,000 available for projects.  The funds would target e-government initiatives. After discussion, the following recommendations were made:

• Reporting Requirements – Require quarterly reports rather than every six months.
• Funding Cap - No cap.
• Length of Project – Change to read "Recommended project completion is 12 months with potential for 1 or 2 three-month extensions with the approval of the Office of the CIO/NITC.
• Match Requirement – Leave match at 25% but include a sentence that states that match may be shared among project participants.

Bob Shanahan arrived at 2:25 p.m.

Mr. Harvey moved to approve the Government Technology Collaboration Fund guidelines with the recommended changes.  Mr. Heaton seconded the motion. Roll Call Vote:   Mowrey-Abstained, Ogden-Yes,  Gries-Yes,  Boardman-Yes, Gettemy-Yes, Harvey-Yes, Moore-Yes, Shanahan-Yes, Morton-Yes, Dey-Yes, Heaton-Yes, Schafer-Yes, Williamson-Yes, Zimmerman-Yes. Motion carried.

AGENCY REPORTS:

Revenue:  Mr. Gettemy reported that electronic filing will be available Friday.

Natural Resources Commission:  Mr. Williamson reported that NRC is in the process of developing second generation of digital elevation models and digital orthophotos for the State of Nebraska.  In order to establish production procedures, product specifications and resource requirements, the agency has entered into a work-share agreement with U.S. Geological Survey to conduct a pilot project study for the Lancaster County.  In this process, the production of digital elevation for the test county is already completed, and the work on production of digital orthophotos is in progress.   When this is done, the rest of the state will be updated.  This information is used by various state, federal and local agencies in base mapping and natural resource applications, including emergency response, disaster recovery, forestry inventory, terrain modeling, and soil and water management and planning activities.

Secretary of State:  Mr. Lemon distributed a memo on an update of the digital signatures and e-commerce legislation.  Amendments to the Digital Signature legislation introduced by Senator Coordsen have not been heard yet.  A hearing for Uniform Electronic Transactions Act (LB929) is scheduled for next week.

Workers Compensation Court:  Mr. Morton reported that their offices are moving out of the tower into the Federal Building until the renovations done.  The move is anticipated for next month.

Mr. Dey reported on activities of the Department of Motor Vehicles.

Mr. Ogden reported on activities of the Department of Roads.

OTHER BUSINESS:

Mr. Schafer announced that the NITC will be meeting on January 25th, 1-5 p.m. at the Nebraska Center for Continuing Education-Omaha Room, 33rd & Holdrege Streets.  It is anticipated that the Statewide Technology Plan will be adopted and approved, as well as the Government Technology Collaboration Fund Guidelines.  All Council members are invited to attend. There will be a reception following the meeting.

FUTURE MEETING DATES:

Following are the dates for future meetings set for the second Thursday of each month at 1:30 p.m.:  February 10, March 9, April 13th, May 11 and June 8th.    It there is a light agenda, the meeting will be cancelled until the following month.  The working groups will continue to meet.

Mr. Schafer adjourned the meeting at 2:52 p.m.

Minutes taken by Lori Lopez Urdiales, Administrative Assistant, and reviewed by Steve Schafer, Chief Information Officer and Rick Becker, Government IT Manager, of the Office of the CIO/NITC.

meeting minutes