State Government Council
Nebraska Information Technology Commission
Thursday, January 11, 2001, 1:30 p.m.
Nebraska State Office Building, Lower Level Room F
Lincoln, Nebraska
APPROVED MINUTES
MEMBERS PRESENT:
Nancy Bush, Library Commission
Jim McGee, Health & Human Services
Randy Cecrle, Workers Compensation Court
Jon Ogden, Roads
Tom Conroy, Dept. of Administrative Services
Mike Overton, Crime Commission
Keith Dey, Motor Vehicles
Robert Shanahan, Labor
Patrick Flanagan, Private Sector
Steve Schafer, Chief Information Officer
Dick Gettemy, Revenue
Joe Wilcox, Budget
Dorest Harvey, Private Sector
Dayle Williamson, Natural Resources
Steve Henderson, IMServices
MEMBERS ABSENT:
Bob Beecham, Education; Mike Calvert, Legislative Fiscal Office; Brenda Decker, Communications; John Gale, Secretary of State; Lauren Hill, Policy Research; Joe Steele, Supreme Court
ROLL CALL AND MEETING NOTICE
The chair, Steve Schafer, called meeting to order at 1:30 p.m. It was stated that the meeting notice was first posted to the NITC and Public Meetings Calendar Web Sites on January 4, 2001. Roll call was taken. There were fourteen members present at the time of roll call. A quorum existed to conduct official business. Patrick Flanagan was welcomed as a new member to the Council.
Mr. Henderson arrived at 1:33 p.m.
PUBLIC COMMENT
No public comment.
APPROVAL OF MINUTES* - October 12, 2000 and November 9, 2000
Mr. Harvey moved to approve the October and November minutes as presented. Mr. Ogden seconded the motion. All were in favor. Motion was carried by voice vote.
GOVERNMENT TECHNOLOGY COLLABORATION FUND (1998)
Extend deadline for project funding for the Coordinating Commission for Postsecondary Education. Carna Pfiel and Mike Wemhoff, of the Coordinating Commission for Post Secondary Education, provided a copy of the consultant's contract and a Status Report on the project as of 1/11/01. Most of data is in the database but there are different types of data. CCPE is working with institutions to provide consistent data. Mike reviewed the Status Report as of 1/11/01. It is projected that the data will be completed by Spring and that the project will be complete by June 30, 2001.
Mr. Williamson moved to approve an extension to 6/30/01 for completion of the Coordinating Commission for Postsecondary Education project. Mr. Flanagan seconded the motion. Roll call vote: Ogden-Yes, Overton-Yes, McGee-Yes, Flanagan-Yes, Gettemy-Yes, Harvey-Yes, Henderson-Yes, Shanahan-Yes, Conroy-Yes, Cecrle-Yes, Dey-Yes, Wilcox-Yes, Shafer-Yes, Bush-Yes, and Williamson-Yes. Motion was carried.
UPDATES
GIS and the GIS Strategic Plan - (Larry Zink)
Mr. Zink distributed the copies of the report and Powerpoint presentation entitled "Building and Spatial Infrastructure for Nebraska". The GIS (Geographic Information Systems) Steering Committee is a partnership of state, local and federal government entities working together to foster and guide cooperative GIS implementation in Nebraska. The strategic plan has been approved by the GIS Steering Committee. Following are the key elements of strategic plan: 1) spatial data a critical component of I.T. infrastructure; 2) benefits of coordinated public investment in GIS; 3) a spatial data infrastructure model for Nebraska; and 4) strategic direction and initiatives. Questions from the Council members were entertained.
Lotus Notes Collaboration (Kevin Keller)
The Work Group meets on a regular basis. The Steering Committee meets once a month. If interested, Council members were invited to participate in either group. Projects completed thus far include the following: 1) expense voucher and electronic signatures feature (being tested); 2) DAS Legislative bill tracking, 3) leave request, 4) program registration; 5) event registration; 6) anti-virus recommendations; and 7) R5 training. Applications can be hosted by IMS or at the agency level. The Secretary of State and the State Auditor offices were contacted regarding the legalities of electronic signatures. The Work Group is utilizing Domino.doc for document management. Projects in progress include: 1) portal-desktop; 2) work requests/help desk; 3) R&T lab; 4) IT retraining program; 5) systems administration meetings; 6) e-government conference II; 7) hosting applications; 8) training; and 9) electronic retention. Future directions include:
- Provide agency information to both agency staff and the public (Yellow Pages/Forms Repository):
- making internal agency forms available in PDF format
- building an electronic process behind these forms
- making public forms available in PDF format
- building the electronic process behind these forms
- Joint application development and deployment
- E-government conference II
- Continue current initiatives.
Mr. Conroy left at 2:45 p.m. Henderson left at 2:57 p.m.
Security Architecture Work Group
The Work Group has developed the Security Policies and were adopted by Technical Panel at the December meeting. The policies are ready for adoption by the NITC. The Work Group is exploring the following options for implementation: 1) achieving executive buy-in, 2) conducting a forum in the spring aimed at management level, 3) conducing a fall conference, and 4) developing templates for agencies to use and develop for them to develop security plans and procedures to implement security policies. If interested, Council members were invited to participate.
E-Government Architecture Work Group
Mr. Schafer reported that the Work Group has been meeting once a month. A draft document has been developed which describes the key components of the e-government architecture. Each component will have a list of goals and directions to be taken. It is hoped to have this done within the next week for public comment. Jim Zemke, UNL portal resource person, was recommended by Mr. Weir to serve on the work group.
Assistive Technology
The technology access clause has been reviewed and approved by the Technical Panel. The Work Group is currently reviewing the regulations and developing an accessibility checklist and reviewing training options.
GOVERNOR'S E-GOVERNMENT TO BUSINESS INITIATIVE
A Work Group has been established to focus on the Governor's e-government to business initiative. The group will have an action plan developed by March 1. The SGC Web site has additional information http://www.nitc.state.ne.us/sgc/subcommittees.htm.
AGENCY REPORTS
Agency reports were given by the following agencies: Revenue, Labor, CJIS, Roads, Natural Resources, Workers Compensation Court and Motor Vehicles.
OTHER BUSINESS
Mr. Schafer distributed copies of the on-line E-government Inventory Form. Council members were asked to review it and provide feedback by next week.
NEXT MEETING
The next meeting of the State Government Council is scheduled for Thursday, February 8, 2001, 1:30 p.m. Location to be determined.
ADJOURN
Mr. Schafer adjourned the meeting at 3:25 p.m. Minutes were taken by Lori Lopez Urdiales and reviewed by Rick Becker, Office of the CIO/NITC.meeting minutes