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STATE GOVERNMENT COUNCIL
Nebraska Information Technology Commission
Thursday, January 10, 2008, 1:30 p.m.
Executive Building-Lower Level Conference Room
521 South 14th Street, Lincoln, Nebraska
MINUTES

MEMBERS PRESENT:

Tom Conroy, OCIO-Enterprise Computing Services
Josh Daws, Secretary of State’s Office
Brenda Decker, Chief Information Officer
Keith Dey, Department of Motor Vehicles
Pat Flanagan, Private Sector
Rex Gittins, Department of Natural Resources
Dorest Harvey, Private Sector
Jeanette Lee, Department of Banking
Bill Miller, State Court Administrator's Office
Glenn Morton, Workers’ Compensation Court
Mike Overton, Crime Commission
Jayne Scofield, OCIO - Network Services
Bob Shanahan, Department of Labor
Len Sloup, Department of Revenue
Bill Wehling, Department of Roads
George Wells, Department of Correctional Services

MEMBERS ABSENT: Bob Beecham, NDE Support Services; Dennis Burling, Department of Environmental Quality; Mike Calvert, Legislative Fiscal Office; Carlos Castillo, Department of Administrative Services; Lauren Hill, Governor's Policy Research Office; Jim Ohmberger, Health and Human Services; Gerry Oligmueller, Budget Office; Terry Pell, State Patrol; and Rod Wagner, Library Commission

ROLL CALL, MEETING NOTICE & OPEN MEETINGS ACT INFORMATION
 
Ms. Decker called the meeting to order at 1:30 p.m. There were 14 voting members at the time of roll call. It was stated that the meeting notice was posted to the NITC, State Government Council and Nebraska Public Meeting Calendar Websites on November 29, 2007 and that the agenda posted to the NITC Website on December 21, 2007. A copy of the Open Meetings Act was located on the front table.

PUBLIC COMMENT

There was no public comment.

Rex Gittins arrived at the meeting.

APPROVAL OF NOVEMBER 20, 2007 MINUTES

Mr. Harvey moved to approve the November 20, 2007 minutes as presented.  Mr. Shanahan seconded.  Roll call vote:  Conroy-Yes, Decker-Yes, Sloup-Yes, Flanagan-Yes, Daws-Yes, Gittins-Yes, Harvey-Yes, Shanahan-Yes, Lee-Yes, Morton-Abstain, Dey-Yes, Scofield-Yes, George Wells-Yes, Miller-Yes, and Wehling-Yes.  Results:  Yes-14, No-0, Abstain-1.  Motion carried.

Due to a scheduling conflict, the Department of Environmental Quality will not be providing the demonstration listed in the agenda.

STANDARDS AND GUIDELINES - RECOMMENDATIONS TO THE TECHNICAL PANEL AND NITC*

NITC 01-101:  Definitions

There were no recommended changes from the member.  Mr. Morton stated that he will be abstaining during the roll call vote due to applicability on the first three standards and guidelines.

Mr. Shanahan moved to recommend approval of NITC 01-101: Definitions.  Mr. Flanagan seconded.  Roll call vote:  Wehling-Yes, Miller-Yes, Wells-Yes, Scofield-Yes, Dey-Yes, Morton-Abstain, Lee-Yes, Shanahan-Yes, Harvey-Yes, Gittins-Yes, Daws-Abstain, Flanagan-Yes, Sloup-Yes, Decker-Yes, and Conroy-Yes.  Results:  Yes-13, No-0, Abstain-2.  Motion carried.

NITC 01-103: Waiver Policy

It was suggested to have a generic email address for agencies to submit requests.

Mr. Conroy moved to recommend approval of NITC 01-103: Waiver Policy.  Mr. Wells seconded. Roll call vote:  Shanahan-Yes, Lee-Yes, Harvey-Yes, Morton-Abstain, Gittins-Yes, Dey-Yes, Daws-Yes, Scofield-Yes, Flanagan-Yes, Wells-Yes, Sloup-Yes, Miller-Yes, Conroy-Yes, Wehling-Yes, and Decker-Yes.  Results:  Yes-14, No-0, Abstain-1.  Motion carried.

NITC 01-204: IT Procurement Review Policy

Per statutes, the Office of the CIO is required to approve IT related purchases. This policy is intended to document the review process and provide a list of preapproved items.

A question was raised about including replacement parts for existing equipment in the preapproved list.  Ms. Decker stated that other agencies have asked for this also and it is being considered for inclusion by the OCIO. 

It was suggested that there should be a dollar limit on the preapproved items. 

Mike Overton arrived at the meeting.

Ms. Lee moved that the council table any action until the next meeting.  Mr. Wells seconded.

Discussion followed regarding approval of the policy versus the preapproved list in Attachment A.  Ms. Decker stated that the current discussion is only to consider recommending approval of the policy.  The list in Attachment A can be revised by the CIO. 

The question was raised regarding incorporating the list in NIS so that agencies are allowed to purchase without CIO review and approval.  Amy Archuleta was present and state that NIS can be revised to meet these needs.

Ms. Lee and Mr. Wells withdrew their motion.

Mr. Shanahan moved to recommend approval of NITC 01-204: IT Procurement Review Policy.  Mr. Dey seconded.  Roll call vote:  Shanahan-Yes, Lee-Yes, Morton-Abstain, Dey-Yes, Scofield-Yes, George Wells-Yes, Miller-Abstain, Wehling-Yes, Overton-Yes, Conroy-Yes, Decker-Yes, Sloup-Yes, Flanagan-Yes, Daws-Abstain, Gittins-Yes, and Harvey-Yes.  Results:  Yes-13, No-0, Abstain-3.  Motion carried.

NITC 08-401: Incident Response and Reporting Standard | Reporting Form

Mr. Hartman reviewed changes, including a new reporting form.

Members had questions about the types of incidents for which reporting is required and the training requirements.

Mr. Wehling moved to table consideration of NITC 08-401: Incident Response and Reporting Standard until the February meeting.  Mr. Wells seconded. Roll call vote:  Harvey-Yes, Gittins-Yes, Daws-Yes, Flanagan-Yes, Sloup-Yes, Decker-Yes, Conroy-Yes, Overton-Yes, Wehling-Yes, Miller-Yes, Wells-Yes, Scofield-Yes, Dey-Yes, Morton-Yes, Lee-Yes, Shanahan-Yes.  Results:  Yes-16, No-0.  Motion carried.

UPDATE ON EMAIL CONVERSION

IronPort:  An Office of the CIO staff member is receiving training on IronPort. Council members were asked to continue using the CIO Help Desk to report issues.

Efax:  Dynamic Solutions has been contacted about supporting this application.  An agreement is being drafted.

Conversion Update:  Approximately, 1,800 accounts have been converted. Stan Schmidt will follow-up on requested testing by the Workers Compensation Court.  The Project is working with the Secretary of State’s Office regarding records retention. 

NEXT MEETING DATE, TIME AND LOCATION AND MEETING ADJOURNMENT

The next meeting of the NITC State Government Council will be held at 1:30 p.m. on February 14.  The location will be determined at a later time.

Mr. Flanagan moved to adjourn.  Mr. Daws seconded.  All were in favor.  Motion carried by unanimous voice vote.

The meeting was adjourned at 3:11 p.m.

Meeting minutes were taken by Lori Lopez Urdiales and reviewed by Rick Becker of the Office of the CIO.

Meeting Minutes