STATE GOVERNMENT COUNCIL
Thursday, January 10, 2002
State Office Building, Room 6Z
301 Centennial Mall-South
Lincoln, Nebraska
APPROVED MINUTES
MEMBERS PRESENT:
Bob Beecham, Department of Education
Randy Cercle, Workers' Compensation Court
Tom Conroy, Department of Administrative Services
Keith Dey, Motor Vehicles
Patrick Flanagan, Private Sector
Dick Gettemy, Department of Revenue
Steve Henderson, IMServices
Jon Ogden, Department of Roads
Mike Overton, Crime Commission
Linda Salac, Health and Human Services
Steve Schafer, Chief Information Officer
Bob Shanahan, Labor
Rod Wagner, Library Commission
MEMBERS ABSENT:
Mike Calvert, Legislative Fiscal Office; Brenda Decker, Division of Communications; Dorest Harvey, Private Sector; Dan Hoffman, Policy Research Office; Greg Lemon, Secretary of State's Office; Gerry Oligmueller, Budget Office; Gayle Starr, Department of Natural Resources; and Joe Steele, Supreme Court
ROLL CALL AND MEETING NOTICE
The Chair, Steve Schafer, called the meeting to order at 1:35 p.m. Ten voting members were present at the time of roll call. A quorum existed to conduct official business. Mr. Schafer stated that the meeting notice was posted to the NITC and Nebraska Public Meeting Calendar Websites on December 13, 2001. The meeting agenda was posted to the NITC Website on January 4, 2002.
PUBLIC COMMENT
There was no public comment.
APPROVAL OF DECEMBER 12, 2001 MINUTES
Mr. Henderson moved to approve the December 12, 2001 minutes as presented. Mr. Ogden seconded the motion. All were in favor. The motion was carried by voice vote.
ENTERPRISE SECURITY INFRASTRUCTURE IMPLEMENTATION
Steve Henderson and Kevin Keller, IMServices
A PowerPoint presentation was provided to inform the Council of IMServices efforts regarding security. Discussions occurred regarding: operational steps in conjunction with the CIO’s Security Policies; directory services; single sign on; the need for a formal process for addressing security in an on-going process; and formulation of a recommendation regarding security for all state agencies.
Mr. Schafer offered several options for developing an on-going process and recommendation: 1) Revive the security work group and assign this task; 2) have IMS set up an advisory group for operational purposes; or 3) the Council can establish a workgroup. It was agreed to continue this discussion at a future meeting.
Mr. Flanagan and Mr. Overton arrived at the meeting. Mr. Henderson left the meeting.
GOVERNMENT TECHNOLOGY COLLABORATION FUND 2002 DRAFT GUIDELINES
Rick Becker, Government Information Technology Manager
There were minor changes to the guidelines from last year. Members discussed the possibility of including a cap on the amount an applicant can request. After discussion, it was recommended to not impose a cap on the amount.
Mr. Ogden moved to approve the Government Technology Collaboration Fund guidelines as presented. Mr. Conroy seconded the motion. Roll call vote: Beecham-Yes, Ogden-Yes, Salac-Yes, Flanagan-Yes, Gettemy-Yes, Shanahan-Yes, Conroy-Yes, Cercle-Yes, Dey-Yes, Schafer-Yes, and Wagner-Yes. The motion was carried by majority vote.
REGULAR UPDATES – BUSINESS PORTAL
Rod Armstrong, Nebraska Online
Functionality of the web site is virtually complete. Staff are continuing with editing and database management. A February kick off is planned. Questions and comments were entertained.
REGULAR UPDATES – E-GOVERNMENT ARCHITECTURE
Steve Schafer, Chief Information Officer
The Workgroup has not met.
REGULAR UPDATES – LICENSING PROJECT/ELECTRONIC FORMS AUTOMATION
There will be a meeting on Monday with the three groups working on this to discuss collaborating efforts. Recommendations will be brought to the State Government Council.
REGULAR UPDATES – LOTUS NOTES COLLABORATION WORK GROUP
Kevin Keller,IMServices
The Steering Committee met yesterday and will begin meeting quarterly.
REGULAR UPDATES – NIS (NEBRASKA INFORMATION SYSTEM) PROJECT
Tom Conroy, Project Director
There are approximately seventy persons working on the project’s various stages. Four of the five phases are active. On Tuesday, January 15th, there will be a start-up workshop. The issues of interfacing and shadow systems are being addressed. Progress is being made on training needs. Mr. Schafer and Mr. Conroy are organizing a workshop on best practices for NIS. Members were encouraged to check the web site for updates.
REGULAR UPDATES – RETENTION STANDARDS FOR E-MAIL, WEBSITES, AND IMAGES
Mr. Lemon briefed the Council last month. Next January 1st, the policies should be fully implemented. Members suggested a brainstorming session to discuss issues with agency’s legal counsels present.
REGULAR UPDATES – SECURITY ARCHITECTURE
Presentation and update was provided earlier in the meeting.
AGENCY REPORTS
Roads. Mr. Ogden reported that the agency has a Security Officer on staff. Current practices are being reviewed and recommendations will follow.
HHSS. Ms. Salac reported that Allan Albers is the Security Officer for HHSS. She suggested inviting Denny Berens to a meeting to inform the Council about rural health telecommunications initiatives and issues.
OTHER BUSINESS
Mr. Schafer distributed a document entitled “Nebraska’s Scorecard in the Use of E-Government” that summarized the Digital State Survey results.
NEXT MEETING DATE AND ADJOURNMENT
The next meeting of the State Government Council will be at 1:30 p.m., Thursday, February 14, 2002. The location is to be determined. Mr. Schafer adjourned the meeting at 2:44 p.m.
Minutes were taken by Lori Lopez Urdiales and reviewed by Rick Becker, Office of the CIO/NITC.
meeting minutes