STATE GOVERNMENT COUNCIL
Thursday, January 9, 2003, 1:30 p.m.
State Office Building, Conference Room 6Z
301 Centennial Mall-South, Lincoln, Nebraska

MINUTES

MEMBERS PRESENT:

Bob Beecham, NDE Support Services
John Cariotto, Supreme Court
Patrick Flanagan, Private Sector
Dick Gettemy, Department of Revenue
Steve Henderson, IMServices
Glenn Morton, Workers Compensation Court
Jon Ogden, Department of Roads
Mike Overton, Crime Commission
Steve Schafer, Chief Information Officer
Robert Shanahan, Department of Labor
Gayle Starr, Department of Natural Resources
Rod Wagner, Library Commission
George Wells, Department of Correctional Services
Joe Wilcox, Budget

MEMBERS ABSENT:

Dennis Burling, Department of Environmental Quality; Mike Calvert, Legislative Fiscal Office; Brenda Decker, Division of Communications; Dorest Harvey, Private Sector; Dan Hoffman, Governor’s Policy Research Office; Greg Lemon, Secretary of State's Office; Lori McClurg, Department of Administrative Services; Scott McFall, Nebraska State Patrol; Jim McGee, Health and Human Services; and Bev Neth, Department of Motor Vehicles

CALL TO ORDER, ROLL CALL, AND MEETING NOTICE

Mr. Schafer called the meeting to order at 1:36 p.m. Roll call was taken. There were 13 voting members present. A quorum existed to conduct official business. Mr. Schafer stated that the meeting notice was posted to the NITC and State Government Council websites on December 13, 2002 and that the meeting agenda was posted on the NITC Website on January 6, 2003.

PUBLIC COMMENT

There was no public comment.

APPROVAL OF NOVEMBER MINUTES

Mr. Starr moved to approve the November 5, 2002 minutes as presented. Mr. Flanagan seconded the motion. All were in favor. The motion was carried by majority voice vote.

E-GOVERNMENT STRATEGIC PLAN UPDATE (pdf 176k)

Employee Portal. Mr. Becker pointed out highlights of the web site. Before it goes live, the URL will be sent to council members to provide input and/or suggestions. Ideas for notifying employees included utilizing IMS all staff email list and to include an insert with payroll notices/checks. February is the tentative launch timeframe.

Mr. Cariotto arrived at 1:45 p.m.

Citizen Portal. Rod Armstrong navigated through the various menus. The development and customization of the search engine has been time consuming to update. NOL plans to approach the State Records Board with other options and software. Council members provided input.

Education Portal. Mr. Armstrong also demonstrated highlights of the Education Portal. A State Records Board grant was awarded for this project. The NITC Education Council has been instrumental in providing input and recommendations. There are still monies left in the grant for improvements and enhancements.

Existing Section 2 (pdf 176k) and Discussion of Draft Revised Section 2 (pdf 123k)

A work group met in November to review the plan. Suggestions and/or comments expressed by the council members:

• Survey other states are doing for e-government to implement new and different ideas and/or concepts.
• Should accomplishments since last update be included, as well as, future action items.
• The Strategic Plan, Tactical and Operational items need to be more defined and clarified. As it reads now, it is difficult to distinguish which is which.

Staff will revise the document for discussion at the next meeting.

NETWORK POLICY WORK GROUP CHARTER (pdf 97k)
Steve Schafer

Mr. Schafer provided a brief background on the Nebraska Network Work Group, the NETCOM project and bid, and the Scottsbluff Pilot Project. The Scottsbluff pilot project has been completed and was successful. As a result of this effort another work group, CAP, was established and it is now in process of developing a core network. CAP (Collaborative Aggregation Partnership) consists of representatives from the Division of Communications, University of Nebraska, Nebraska Department of Education, Nebraska Educational Telecommunications, and the Public Service Commission.

As further discussions occurred in the CAP and Network Architecture Work Groups, it became evident that there was a need for a separate work group to establish policies regarding the network. The draft Charter for the Network Policy Work Group (NPWG) was presented for discussion. The purpose for NPWG would be to develop recommendations on policy issues pertaining to the management and operation of a shared network. This would be a joint council committee with representation from each of the NITC Councils. Discussion and questions followed.

Mr. Beecham moved to approve the concept and participation in the NPWG. Mr. Overton seconded the motion. Roll call vote: Beecham-Yes, Ogden-Yes, Overton-Yes, Gettemy-Yes, Wells-Yes, Flanagan-Yes, Morton-Yes, Wilcox-Yes, Schafer-Yes, Starr-Yes, Cariotto-Yes, and Wagner-Yes. The motion was carried by unanimous vote.

JUVENILE DATA SHARING
Mike Overton and John Cariotto

The capability to share data among agencies is difficult, and becomes even more difficult sharing juvenile data. The Crime Commission has a group working on this issue. At their last meeting, CJIS passed a resolution to approach the State Government Council in a joint effort to address this issue. Discussion and questions followed.

Mr. Beecham moved to support a joint effort with CJIS to develop a strategic plan for the sharing and integration of juvenile data. Mr. Ogden seconded the motion. Roll call vote: Beecham-Yes, Ogden-Yes, Overton-Yes, Gettemy-Yes, Wells-Yes, Flanagan-Yes, Morton-Yes, Wilcox-Yes, Schafer-Yes, Starr-Yes, Cariotto-Yes, and Wagner-Yes. The motion was carried by unanimous vote.

REGULAR UPDATES

Security Work Group, Steve Schafer. The vendor selection is in process. Currently, the vendor’s scores are being tallied and a decision will be made soon. The NITC adopted the Disaster Recovery Guidelines and these will be presented to the Homeland Security group.

Enterprise Security Implementation, Steve Schafer. The next meeting will be held at the end of this month to discuss remote access, wireless security, and where on how to share security alerts.

Directory Services Work Group, Kevin Keller. The work group is developing recommendations which will be presented to the SGC.

Enterprise Content Management, Kevin Keller. This is too large of an endeavor to attempt all at once. It will be broken down into phases – electronic forms will be addressed first.

NIS Project, Steve Schafer. The first payroll on NIS went well yesterday. Financials are still scheduled for February 1st. A readiness team will be here next week to see if financials are ready for go live. The Department of Corrections is concerned with the slowness of data entry.

Electronic Records Retention. The work group continues meets regularly every two weeks. Mr. Ogden attended last meeting and reported that a list of best practices is being developed.

DISCUSSION OF COORDINATION OF 3RD PARTY SOFTWARE UPGRADES AND VERSION SUPPORT AT THE ENTERPRISE LEVEL
Jon Ogden

There are issues and concerns regarding various versions of software packages within and among state agencies. It makes it very difficult to share files. After discussion, it was decided to organize a focus group.

AGENCY REPORTS

The 4th Annual CJIS Technology Conference will be held on February 18th at the Ramada Inn in Kearney.

Mr. Becker announced that he will be posting and updating I.T. related legislative bills on the NITC website.

OTHER BUSINESS

There was no other business.

NEXT MEETING DATE AND ADJOURNMENT

The next meeting of the NITC State Government Council will be held on Thursday, February 13, 2003. The location will be determined at a later time.

Mr. Ogden moved to adjourn. Mr. Morton seconded the motion. All were in favor. The motion was carried by majority voice vote.

With no further business the meeting was adjourned at 3:48 p.m.

Meeting minutes were taken by Lori Lopez Urdiales and reviewed by Rick Becker of the Office of the CIO/NITC.

meeting minutes