Meeting Procedure
Approved by the NITC on June, 27, 2007
1. Chair(s)
The elected Chair or Co-Chairs will conduct the meetings of the Council, oversee the establishment, operation and dissolution of committees, propose meeting agendas, and maintain the general operations of the Council. The Chair or Co-Chairs of the Council will serve two year staggered terms, expiring on January 1. If co-chairs are selected initially, one co-chair will serve two years, and one will serve three years. Subsequent co-chairs shall serve 2-year terms.
2. Quorum
An official quorum consists of 50% of the official members or their voting alternates. No official voting business may be conducted without an official quorum.
3. Voting
Issues shall be decided by a majority vote of the voting members present.
4. Meeting Frequency
The Council shall meet on an as needed basis. The eHealth Council will meet no more than 8 and no fewer than 2 times per year.
5. Notice of Meetings
The Council shall meet on an as needed basis. The eHealth Council will meet no more than 8 and no fewer than 2 times per year.
5.1
Notice of the time and place of each meeting of the Council shall be made at least seven (7) calendar days prior to the meeting. Notice shall be published on the Council's Website.
5.2
The notice shall contain an agenda of subjects known at the time of the publicized notice or a statement that the agenda shall be readily available for public inspection at the Office of the Chief Information Officer during normal business hours by appointment.
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6. Subcommittees
6.1
Subcommittees will be designated by vote of the Council to address specific topics.
6.2
Pursuant to provisions of Neb. Rev. Stat. ยง 84-1409(1), subcommittees of the Council shall not be required to provide notice of meetings.
7. Expense Reimbursement
Section 81-1182.01 states: "Any department, agency, commission, council, committee, or board of the state may pay for the reasonable and necessary expenses for the recruitment, training, utilization, and recognition of volunteers providing services to the state and certain providers of services as established by the Director of Administrative Services."
7.1
According to NAS Policy CONC-005, "Volunteers shall mean those persons providing services to the State who are not being compensated for their time."
7.2
Council members needing reimbursement must submit a signed request to the Office of the CIO-NITC using the official state accounting forms.