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NITC 1-202: Project Review Process

Category: General Provisions
Applicability: Applies to all entities required to submit information technology projects for review by the Technical Panel
History: Adpoted on June 18, 2008. Attachment A amended on June 16, 2010. Attachment B amended on June 16, 2010, August 15, 2012, August 14, 2014, and July 14, 2016.
Attachment A: Guidance on Information Technology Related Budget Requests - Project Proposal Form Requirements (Attachment A: Guidance on Information Technology Related Budget Requests - Project Proposal Form Requirements Adobe PDF, Attachment A: Guidance on Information Technology Related Budget Requests - Project Proposal Form Requirements MS Word)
Attachment B: Project Proposal Form (Attachment B: Project Proposal Form MS Word)
Attachment C: Project Reviewer Information Sheet (Attachment C: Project Reviewer Information Sheet MS Word)

1. General Provisions

This document establishes the project review process for certain budget requests and grant requests as required by statute.

2. Budget Request Reviews

The NITC is required by statute to "make recommendations on technology investments to the Governor and the Legislature, including a prioritized list of projects, reviewed by the technical panel..." Neb. Rev. Stat. § 86-516(8). And "[g]overnmental entities, state agencies, and noneducation political subdivisions shall submit all projects which use any combination of general funds, federal funds, or cash funds for information technology purposes to the process established by sections 86-512 to 86-524. The commission may adopt policies that establish the format and minimum requirements for project submissions." Neb. Rev. Stat. § 86-516(5).

The following are the steps in the project review process for budget requests:

  • A project is submitted by an agency.
  • Individual reviewers are assigned to the project.
  • Individual reviewers score and comment on the project.
  • The submitting agency has the opportunity to respond to reviewer comments.
  • The reviewer scores and comments, as well as any agency response, are reviewed by the Technical Panel at a public meeting. The Technical Panel may make additional comments and recommendations.
  • Depending on the subject matter of the project, one or more of the NITC advisory councils may review and provide comments and recommendations on the project.
  • The NITC reviews the project, along with related comments and recommendations, and makes a final recommendation to be included in a report to the Governor and Legislature.

2.1 Minimum Requirements for Project Submission

Attachment A, entitled "Guidance on Information Technology Related Budget Requests - Project Proposal Form Requirements," provides guidance and establishes the minimum requirements for the submission of a Project Proposal Form.

2.2 Project Proposal Form

Attachment B, entitled "Project Proposal Form," establishes the format for submission of projects. Project proposals should be submitted by entering the information into the Nebraska Budget Request and Reporting System (NBRRS) in the "IT Project Proposal" section.

2.3 Individual Reviewers

2.3.1 Number of Reviewers

Each project will be reviewed and scored by at least three qualified reviewers, at least one of whom is either a member or alternate on the Technical Panel.

2.3.2 Qualified Reviewers

2.3.2.1

All members and alternates of the Technical Panel and chartered NITC advisory councils are qualified reviewers.

2.3.2.2

Other individuals who have completed Attachment C, entitled "Project Reviewer Information Sheet," and been approved by the Technical Panel are qualified reviewers.

2.3.2.3

A provisional review may be performed by an individual who has not been formally approved by the Technical Panel as a qualified reviewer pursuant to section 2.3.2.2. The Technical Panel will be informed of any provisional review as part of the notification requirements of section 2.3.3. The Technical Panel will consider approving the individual as a qualified reviewer at the next meeting of the panel. If the Technical Panel does not approve the individual as a qualified reviewer, the project proposal review may be completed without regard to the requirements of 2.3.1.

2.3.3 Assignment of Reviewers

Based on the subject matter of each project, an initial assignment of reviewers will be performed in a manner determined by the Technical Panel. Technical Panel members will be notified, by email, of the projects under review and the initial assignment of reviewers for each project. Members will have 24 hours to object to any of the reviewers assigned to a project. A member may object by sending an email to the other members, noting the specific assignment for which there is an objection and the reason(s) for the objection. If there are objections, new assignments will be made and communicated in the same manner as described above; or, at the discretion of the Technical Panel Chair, a special meeting of the Technical Panel may be called to assign reviewers. If there are no objections to the initial assignments, or any reassignments, the assigned reviewers will be provided with the documents necessary to complete the reviews. Should an individual reviewer be unable to complete an assigned review, a new reviewer will be assigned and the members notified in the same manner as the initial assignment.

2.3.4 Reviewer Responsibility

Individual reviewers will review and score each section of a project proposal based on criteria established by the Technical Panel. Reviewers may also make comments or recommendations regarding the project proposal.

2.4 Agency Response

The submitting agency will be provided with the review scores and comments and be given an opportunity to submit a written response, or other clarifying information.

2.5 Technical Panel Review

The Technical Panel will review the project proposals, including the reviewer scores and comments and any agency response, at a public meeting. The Technical Panel may make additional comments and recommendations to the NITC.

2.6 Advisory Council Review

Depending on the subject matter of the project, one or more of the NITC advisory councils may review and provide comments and recommendations on a project to the NITC.

2.7 NITC Review and Recommendations

The NITC will review the projects, including any comments and recommendations from the Technical Panel and advisory councils, and make final recommendations on the projects to be included in a report to the Governor and Legislature.

3. Community Technology Fund and Government Technology Collaboration Fund Grant Reviews

Grants from the Community Technology Fund and Government Technology Collaboration Fund may be approved by the NITC "only after review by the technical panel." Neb. Rev. Stat. §§ 86-522 and 86-523.

3.1 Advisory Group Review and Recommendation

The Community Council and eHealth Council may review and make recommendations to the NITC regarding applications for the use of the Community Technology Fund. The State Government Council may review and make recommendations to the NITC regarding applications for the use of the Government Technology Collaboration Fund.

3.2 Technical Panel Review and Recommendation

TThe Technical Panel will review any application for the use of the Community Technology Fund or Government Technology Collaboration Fund at a public meeting. The Technical Panel may provide comments and recommendations to the NITC.

4. Other Technical Reviews

Pursuant to Neb. Rev. Stat. § 86-521, the Technical Panel "shall review any technology project presented to the Nebraska Information Technology Commission...." The Technical Panel will conduct any such review at a public meeting. The Technical Panel may determine the format of the information presented and may appoint qualified reviewers to assist the panel as necessary.