Thursday,
August 7, 2008, 1:30PM-4:30PM CT
Host site: Executive
Building Room 103, 521 S. 14th, Lincoln, Nebraska
Remote #1: Panhandle Station, Scottsbluff, Nebraska
Remote #2: Wayne State College Library, Wayne, Nebraska
Remote #3: Kearney Public Library, Kearney, Nebraska
Remote #4: Creighton University Crisis Health Sciences Building Room 217, Omaha,
Nebraska
Remote #5: ESU 16, North Platte, Nebraska
VOTING
MEMBERS/ALTERNATES PRESENT:
Dr. Michael Chipps,
Dr. Eileen Ely, Western Nebraska Community College (Scottsbluff)
Dr. Terry Haack, Bennington Public Schools (
Mr. Steven Hamersky,
Mr. Ed Hoffman, Alt. for Stan Carpenter, State College System (Lincoln)
Mr. Chuck Lenosky,
Mr. Dennis Linster,
Mr.
Thomas (Tip) O’Neill, Alt. for Clark Chandler, Nebraska Wesleyan University
(Lincoln)
Mr. Art Tanderup, Tekamah-Herman Community Schools (Lincoln)
Dr. Bob Uhing, Educational Service Unit 1 (
LIAISON/ALTERNATE
MEMBERS PRESENT: Dr. Kathleen Fimple, Alt. for Marshall Hill,
Coordinating Commission for Postsecondary Education;
MEMBERS/LIAISONS ABSENT: Mr. Arnold Bateman, University of
Nebraska-Lincoln; Mr. Clark Chandler, Nebraska Wesleyan University; Mr. Ron
Cone, Educational Service Unit 10; Mr. Kent Gydesen, Lexington Public Schools; Ms.
Yvette Holly, University of Nebraska Medical Center; Mr. Jeff Johnson; Centennial
Public Schools; Mr. Craig Pease, Ashland-Greenwood Public Schools; Mr. Michael
Winkle, NET.
CALL TO ORDER,
ELECTRONIC POSTING, LOCATION OF OPEN MEETING LAW DOCUMENTS, ROLL CALL,
INTRODUCTIONS
Dr.
Terry Haack called the meeting to order at 1:32 p.m. There were 9 voting members present at the
time of roll call. A quorum existed to
conduct official business. It was stated
that the meeting notice was posted to the NITC and Public Meeting Calendar Web
sites on 08/03/08 and the meeting agenda was posted to the NITC Web site on
08/05/08. A copy of the Open Meetings
Law was posted by the door of the
CONSIDER
APPROVAL OF THE AGENDA FOR THE AUGUST 7, 2008 MEETING
Tip
O’Neill moved approval of the August 7th, 2008, meeting agenda as
presented. Ed Hoffman seconded the
motion. Roll call vote: Hoffman-Yes, Chandler-Yes, Haack-Yes,
Tanderup-Yes, Hamersky-Yes, Chipps-Yes, Lenosky-Yes, Linster-Yes, and Uhing-Yes. Results:
Yes-9, No-0. Motion carried.
CONSIDER
APPROVAL OF MINUTES FROM THE MAY 1, 2008 MEETING
Steve
Henderson’s employer was incorrectly listed in the May 1, 2008 minutes as DAS
Budget Division but should have read, “Office of the CIO”.
Art Tanderup moved to
approve the May 1st,
2008 meeting minutes as corrected. Chuck
Lenosky seconded the motion. Roll call
vote: Hoffman-Yes, Chandler-Yes, Haack-Yes, Tanderup-Yes, Hamersky-Yes,
Chipps-Yes, Lenosky-Yes, Linster-Yes, and Uhing-Yes. Results:
Yes-9, No-0. Motion carried.
PUBLIC COMMENT
There
was no public comment.
PRESENTATION:
Brent Hoffman & Abby Anderson of
Mr. Hoffman and Ms. Anderson gave a PowerPoint
presentation demonstrating the Nebraska.gov web site. They are asking for volunteers to help redevelop
the State’s education portal website. Nebraska
Interactive’s primary goal is to list an abundance of links to existing
educational websites. A brainstorming
session would be beneficial. One approach
would be to develop a geographic search engine with links to public/private
schools, which would be helpful for people moving here from out of state.
Dr. Chipps suggested that one individual from each council
sector volunteer to be included in the brainstorming session. Those who volunteered include Mike Kozak, Nebraska
Department of Education; Kathleen Fimple, Coordinating Commission for Postsecondary
Education (will get a representative); Dr. Bob Uhing, ESU 1; Dennis
Linster, Wayne State Community College; and Steven Hamersky, Daniel J.
PRESENTATION:
PARTNERSHIP FOR INNOVATION -- NROC CONTENT AND SERVER DEPLOYMENT
Erica
Volker
Ms.
Volker spoke about the Partnership for Innovation (PFI) NROC Content and Server
Deployment. The curriculum content contains
rich multimedia and is very engaging.
Currently, there are two community colleges and seven high school
districts utilizing the NROC courseware.
There
are unlimited site licenses around the state of
Ms.
Volker recommended establishing an advisory committee of both faculty and IT
professionals. The advisory group would meet two to three times per year.
The
website’s URL is http://www.nrocnetwork.org/
Erika
Volker’s e-mail is Erika@futureforcenebraska.org.
Dr.
Chipps suggested that Ms. Volker stay in touch with Mr. Rolfes in order to
ensure that she gets the additional input that she needs.
TASK GROUP REPORTS
Marketing
task group report – Ed Hoffman and SuAnn
Witt
Members:
Current
and future Network Nebraska services might include: Internet II;
Interactive videoconference scheduling; E-mail service-storage, backup,
reliability; learning management system provision and support; Automated Notification
Service; Virtual Private Network routing; Wikis/Blogs (CIPA compliance); Help
Desk; Listserv; and VOIP
Potentials
of the network Server-based services include:
Data backup/restore capacities; disaster recovery partnerships; webhosting
(server space, not web site development service); SAN (disk space for storage).
Potentials
of the network Security include: Data
scanning-identity theft, privacy issues (files and e-mail).
Next
steps include profiling to identify customers and specific interests to those
customers. The approaches to promotion may include booths, e-mail ads, print
ads, and presentations at meetings.
Discussion
included issues about the product and services line for Network
Ms.
Witt commented that there are some overlaps with the other task groups.
Funding/E-Rate task group report – Stephen Hamersky
Members: Stephen Hamersky, Art Tanderup, Terry Haack,
and SuAnn Witt
Action Item: Learning management systems; D3 --Develop
an affordable plan to provide access to learning management system software for
every teacher and learner who uses synchronous video distance learning and to
also train teachers in effective instructional design to integrate synchronous
and asynchronous technologies.
As
a result of discussion the group did not feel qualified to select a learning
management system nor develop the rules for use of the software statewide. It was felt that having one system statewide
is a good idea as it would reduce implementation and training costs, and would
enable on-line collaboration and course sharing between schools.
Action Item: E-rate classification of pre-kindergarten,
adults, tele-health, etc.; N4e --Work to
amend Nebraska Department of Education policies to include Pre-K as an eligible
population for Universal Service Fund (E-rate) purposes. N4d--Develop a formula
for E-rate cost allocation that allows affordable fees for adult
education and other ineligible population services to
take place in K-12 settings.
The
adult non-GED and college programs are outside the scope of e-rate funding and
would need to be changed at the federal level, which would be very
difficult. It should be possible to get
pre-kindergarten reclassified by the State of
·
Research
which state statutes need to be changed
·
Create
a state legislative bill to change the pertinent state statutes
·
Find
a state senator to sponsor and submit the legislative bill
·
Lobby
in favor of the legislative bill and get the bill signed into law
·
Recommend
that NDE and state legal reclassify pre-kindergarten as E-rate eligible
Dr.
Haack stated he’d be willing to assist in drafting wording for the legislation
as well as finding a sponsoring senator.
Mr. Kozak and Ms. Witt will also assist.
Mr. O’Neill that private, higher education entities do not qualify for E-Rate.
Services
task group report – Gordon Roethemeyer
Members: Gordon Roethemeyer, Ron Cone, Jeff Johnson,
Craig Pease, Kent Gydesen, Clark Chandler, and
Mr.
Roethemeyer reported that it has been difficult to get the Services task group
together for a meeting.
Dr.
Haack asked the following questions:
Mr. Roethemeyer recommended that the next action
item to work on should be D4--Encourage higher education entities to list all
dual enrollment and concurrent enrollment course opportunities on the statewide
clearinghouse and scheduling software system.
A
marketing plan of the services and courses offered is vital. It was suggested that the Office of the CIO
assist with the marketing plan.
Governance task group report – Dennis Linster
Members: Group Leader Yvette Holly; Mike Chipps;
Eileen Ely; and Dennis Linster
The
work group met on July 10, 2008, and made good progress. It was decided to seek input from the K-12 sector
for action items N4h and N4g. It is important
for the Education Council to review and discuss the frequencies of Council
meetings. Not meeting more often than
every other month will hinder groups from keeping on task. The Council should meet during critical times
such as the budget reviews. The Council
should become more earnest in the development of the agenda items and look at
how we could change the composition. At
times it has been observed that decisions regarding policies, standards,
procedures, etc. have been made without input from Councils. There also seems to be a very strong emphasis
on studying centralization and what it might or could mean. Acquiring reports
from the Technical Panel, Network
DISCUSSION: SOLICIT
COUNCIL INPUT ON POTENTIAL ACTIONS RELATED TO ACTION ITEM N2A: MEMORANDA OF
AGREEMENT FOR NETWORK
Mr.
Rolfes stated that N2A will be targeted at not only the K-12 institutions but
at all educational institutions.
Currently, there is not a signed agreement document. It has all been done by verbal
agreement. Mr. O’Neill recommended that
whoever represents the NITC legally could draft a document. Mr. Rolfes stated
he would have the Collaborative Aggregation Partnership work with DAS’s legal
counsel.
D1-Standards
for Learning Management Systems have already been assigned to the Technical
Panel. The task group has not met since
May 30, 2007. Mr. Linster suggested that
the Council recommend to the Technical Panel to reinstitute this work group and
include a timeline.
ACTION
ITEM: REVIEW AND DISCUSS FREQUENCY OF EDUCATION COUNCIL MEETINGS (2005 MEMBER SURVEY
SUMMARY )
Some members felt that the Education Council should
meet more frequently and that perhaps the meetings could be shorter in length and
held via videoconference. The council
discussed how often meetings should occur.
Dr. Haack stated that since the last meeting frequency survey was administered
3 years ago it should be reissued to get feedback from the new members. After
getting input from the Governance task group, Mr. Rolfes will circulate a new meeting
survey to all members, alternates and liaisons.
This agenda item was tabled and will be added to the next meeting agenda
to relay the results.
ACTION
ITEM: DISCUSS IMPROVED COMMUNICATIONS REGARDING NOTIFICATION OF MEETING TIMES
AND MEETING MINUTES FROM ALL NITC COUNCILS
Dr. Chipps stated that members feel there is a growing
disconnect between the Education Council, the NITC, and other councils. In order to discuss the issues with other sector
members and/or other NITC councils’ members, communication from the Office of
the CIO should occur. Dr. Haack feels it
would be helpful for each council to report as to what they think is important
and where they are going so everyone could be better informed across the board. Dr. Haack asked if they had a recommendation
to resolve those issues.
Dr.
Eileen Ely joined the meeting via video conference from
Mr. Rolfes stated that there are five other advisory
councils besides the Education Council; State
Government Council, Community Council, eHealth Council, GIS Council and the
Technical Panel. Each council could review each other’s minutes to be kept
informed of what they are doing and their progress. Council members provided the following
suggestions to improve to communication:
·
Have a representative give a report at the Education
Council meetings
·
Have Tom Rolfes provide a brief report
·
Send a copy of the minutes electronically
·
Education Council could be asked to report at the
other councils’ meetings
·
Have task groups review minutes of other groups
Mr. Rolfes will consider these suggestions. In the interim, he will send other advisory
councils’ meeting minutes to the members. No formal action was taken on this
agenda item.
INFORMATIONAL
UPDATES
Biennial Budget Process/Timeline
09/15/08 IT Project Proposals due
09/16/08 Projects posted on website
09/17/08 Initial assignment of reviewers by
staff and notice sent to Technical Panel members
09/19/08 Reviewers receive projects and scoring
sheets by e-mail
10/03/08 Completed scoring sheets due from
reviewers
10/13/08 Distribute summary sheets, with
reviewer scores and comments, to submitting agencies for
comment/response
10/16/08 Agency response due (optional)
10/21/08 Technical Panel meeting
10/23/08 State Government Council meeting
TBA Education Council meeting
10/27/08- Council
Co-Chairs’ meeting (if needed)
10/31/08
11/05/08 NITC meeting documents posted
11/12/08 NITC meeting
11/14/08 Report to Governor and Legislature
Network
Network
AGENDA ITEMS FOR THE OCTOBER MEETING, CONSIDER LOCATION FOR
THE OCTOBER MEETING, and MEETING ADJOURNMENT
The
next meeting will be held in conjunction with the biennial budget process/timeline. Mr. Rolfes will poll the members availability
and announce the date at a later time.
Mr. Linster moved to
adjourn. Mr. O’Neill seconded. All were in favor. Motion carried.
The
meeting was adjourned at 4:11 p.m.
Meeting minutes were taken by Candace Cruickshank and reviewed by Tom Rolfes of the Office of the CIO/NITC.