Thursday, August 7, 2008, 1:30PM-4:30PM CT
Host site: Executive
Building Room 103, 521 S. 14th, Lincoln, Nebraska
Remote #1: Panhandle Station, Scottsbluff, Nebraska
Remote #2: Wayne State College Library, Wayne, Nebraska
Remote #3: Kearney Public Library, Kearney, Nebraska
Remote #4: Creighton University Crisis Health Sciences Building Room 217, Omaha, Nebraska
Remote #5: ESU 16, North Platte, Nebraska
Dr. Michael Chipps,
Dr. Eileen Ely, Western Nebraska Community College (Scottsbluff)
Dr. Terry Haack, Bennington Public Schools (
Mr. Steven Hamersky,
Mr. Ed Hoffman, Alt. for Stan Carpenter, State College System (Lincoln)
Mr. Chuck Lenosky,
Mr. Dennis Linster,
Thomas (Tip) O’Neill, Alt. for Clark Chandler, Nebraska Wesleyan University
Mr. Art Tanderup, Tekamah-Herman Community Schools (Lincoln)
Dr. Bob Uhing, Educational Service Unit 1 (
MEMBERS PRESENT: Dr. Kathleen Fimple, Alt. for Marshall Hill,
Coordinating Commission for Postsecondary Education;
MEMBERS/LIAISONS ABSENT: Mr. Arnold Bateman, University of Nebraska-Lincoln; Mr. Clark Chandler, Nebraska Wesleyan University; Mr. Ron Cone, Educational Service Unit 10; Mr. Kent Gydesen, Lexington Public Schools; Ms. Yvette Holly, University of Nebraska Medical Center; Mr. Jeff Johnson; Centennial Public Schools; Mr. Craig Pease, Ashland-Greenwood Public Schools; Mr. Michael Winkle, NET.
CALL TO ORDER, ELECTRONIC POSTING, LOCATION OF OPEN MEETING LAW DOCUMENTS, ROLL CALL, INTRODUCTIONS
Terry Haack called the meeting to order at 1:32 p.m. There were 9 voting members present at the
time of roll call. A quorum existed to
conduct official business. It was stated
that the meeting notice was posted to the NITC and Public Meeting Calendar Web
sites on 08/03/08 and the meeting agenda was posted to the NITC Web site on
08/05/08. A copy of the Open Meetings
Law was posted by the door of the
CONSIDER APPROVAL OF THE AGENDA FOR THE AUGUST 7, 2008 MEETING
Tip O’Neill moved approval of the August 7th, 2008, meeting agenda as presented. Ed Hoffman seconded the motion. Roll call vote: Hoffman-Yes, Chandler-Yes, Haack-Yes, Tanderup-Yes, Hamersky-Yes, Chipps-Yes, Lenosky-Yes, Linster-Yes, and Uhing-Yes. Results: Yes-9, No-0. Motion carried.
CONSIDER APPROVAL OF MINUTES FROM THE MAY 1, 2008 MEETING
Steve Henderson’s employer was incorrectly listed in the May 1, 2008 minutes as DAS Budget Division but should have read, “Office of the CIO”.
Art Tanderup moved to approve the May 1st, 2008 meeting minutes as corrected. Chuck Lenosky seconded the motion. Roll call vote: Hoffman-Yes, Chandler-Yes, Haack-Yes, Tanderup-Yes, Hamersky-Yes, Chipps-Yes, Lenosky-Yes, Linster-Yes, and Uhing-Yes. Results: Yes-9, No-0. Motion carried.
There was no public comment.
Brent Hoffman & Abby Anderson of
Mr. Hoffman and Ms. Anderson gave a PowerPoint presentation demonstrating the Nebraska.gov web site. They are asking for volunteers to help redevelop the State’s education portal website. Nebraska Interactive’s primary goal is to list an abundance of links to existing educational websites. A brainstorming session would be beneficial. One approach would be to develop a geographic search engine with links to public/private schools, which would be helpful for people moving here from out of state.
Dr. Chipps suggested that one individual from each council
sector volunteer to be included in the brainstorming session. Those who volunteered include Mike Kozak,Nebraska
Department of Education; Kathleen Fimple, Coordinating Commission for Postsecondary
Education (will get a representative); Dr. Bob Uhing, ESU 1;Dennis
Linster, Wayne State Community College; and Steven Hamersky, Daniel J.
PRESENTATION: PARTNERSHIP FOR INNOVATION -- NROC CONTENT AND SERVER DEPLOYMENT
Volker spoke about the Partnership for Innovation (PFI) NROC Content and Server
Deployment. The curriculum content contains
rich multimedia and is very engaging.
Currently, there are two community colleges and seven high school
districts utilizing the NROC courseware.
are unlimited site licenses around the state of
Ms. Volker recommended establishing an advisory committee of both faculty and IT professionals. The advisory group would meet two to three times per year.
The website’s URL is http://www.nrocnetwork.org/
Erika Volker’s e-mail is Erika@futureforcenebraska.org.
Dr. Chipps suggested that Ms. Volker stay in touch with Mr. Rolfes in order to ensure that she gets the additional input that she needs.
TASK GROUP REPORTS
Marketing task group report – Ed Hoffman and SuAnn Witt
Current and future Network Nebraska services might include: Internet II; Interactive videoconference scheduling; E-mail service-storage, backup, reliability; learning management system provision and support; Automated Notification Service; Virtual Private Network routing; Wikis/Blogs (CIPA compliance); Help Desk; Listserv; and VOIP
Potentials of the network Server-based services include: Data backup/restore capacities; disaster recovery partnerships; webhosting (server space, not web site development service); SAN (disk space for storage).
Potentials of the network Security include: Data scanning-identity theft, privacy issues (files and e-mail).
Next steps include profiling to identify customers and specific interests to those customers. The approaches to promotion may include booths, e-mail ads, print ads, and presentations at meetings.
included issues about the product and services line for Network
Ms. Witt commented that there are some overlaps with the other task groups.
Funding/E-Rate task group report – Stephen Hamersky
Members: Stephen Hamersky, Art Tanderup, Terry Haack, and SuAnn Witt
Action Item: Learning management systems; D3 --Develop an affordable plan to provide access to learning management system software for every teacher and learner who uses synchronous video distance learning and to also train teachers in effective instructional design to integrate synchronous and asynchronous technologies.
As a result of discussion the group did not feel qualified to select a learning management system nor develop the rules for use of the software statewide. It was felt that having one system statewide is a good idea as it would reduce implementation and training costs, and would enable on-line collaboration and course sharing between schools.
Action Item: E-rate classification of pre-kindergarten, adults, tele-health, etc.; N4e --Work to amend Nebraska Department of Education policies to include Pre-K as an eligible population for Universal Service Fund (E-rate) purposes. N4d--Develop a formula for E-rate cost allocation that allows affordable fees for adult
education and other ineligible population services to take place in K-12 settings.
adult non-GED and college programs are outside the scope of e-rate funding and
would need to be changed at the federal level, which would be very
difficult. It should be possible to get
pre-kindergarten reclassified by the State of
· Research which state statutes need to be changed
· Create a state legislative bill to change the pertinent state statutes
· Find a state senator to sponsor and submit the legislative bill
· Lobby in favor of the legislative bill and get the bill signed into law
· Recommend that NDE and state legal reclassify pre-kindergarten as E-rate eligible
Dr. Haack stated he’d be willing to assist in drafting wording for the legislation as well as finding a sponsoring senator. Mr. Kozak and Ms. Witt will also assist. Mr. O’Neill that private, higher education entities do not qualify for E-Rate.
Services task group report – Gordon Roethemeyer
Members: Gordon Roethemeyer, Ron Cone, Jeff Johnson,
Craig Pease, Kent Gydesen, Clark Chandler, and
Mr. Roethemeyer reported that it has been difficult to get the Services task group together for a meeting.
Dr. Haack asked the following questions:
Mr. Roethemeyer recommended that the next action item to work on should be D4--Encourage higher education entities to list all dual enrollment and concurrent enrollment course opportunities on the statewide clearinghouse and scheduling software system.
A marketing plan of the services and courses offered is vital. It was suggested that the Office of the CIO assist with the marketing plan.
Governance task group report – Dennis Linster
Members: Group Leader Yvette Holly; Mike Chipps; Eileen Ely; and Dennis Linster
work group met on July 10, 2008, and made good progress. It was decided to seek input from the K-12 sector
for action items N4h and N4g. It is important
for the Education Council to review and discuss the frequencies of Council
meetings. Not meeting more often than
every other month will hinder groups from keeping on task. The Council should meet during critical times
such as the budget reviews. The Council
should become more earnest in the development of the agenda items and look at
how we could change the composition. At
times it has been observed that decisions regarding policies, standards,
procedures, etc. have been made without input from Councils. There also seems to be a very strong emphasis
on studying centralization and what it might or could mean. Acquiring reports
from the Technical Panel, Network
COUNCIL INPUT ON POTENTIAL ACTIONS RELATED TO ACTION ITEM N2A: MEMORANDA OF
AGREEMENT FOR NETWORK
Mr. Rolfes stated that N2A will be targeted at not only the K-12 institutions but at all educational institutions. Currently, there is not a signed agreement document. It has all been done by verbal agreement. Mr. O’Neill recommended that whoever represents the NITC legally could draft a document. Mr. Rolfes stated he would have the Collaborative Aggregation Partnership work with DAS’s legal counsel.
D1-Standards for Learning Management Systems have already been assigned to the Technical Panel. The task group has not met since May 30, 2007. Mr. Linster suggested that the Council recommend to the Technical Panel to reinstitute this work group and include a timeline.
ACTION ITEM: REVIEW AND DISCUSS FREQUENCY OF EDUCATION COUNCIL MEETINGS (2005 MEMBER SURVEY SUMMARY )
Some members felt that the Education Council should meet more frequently and that perhaps the meetings could be shorter in length and held via videoconference. The council discussed how often meetings should occur. Dr. Haack stated that since the last meeting frequency survey was administered 3 years ago it should be reissued to get feedback from the new members. After getting input from the Governance task group, Mr. Rolfes will circulate a new meeting survey to all members, alternates and liaisons. This agenda item was tabled and will be added to the next meeting agenda to relay the results.
ACTION ITEM: DISCUSS IMPROVED COMMUNICATIONS REGARDING NOTIFICATION OF MEETING TIMES AND MEETING MINUTES FROM ALL NITC COUNCILS
Dr. Chipps stated that members feel there is a growing disconnect between the Education Council, the NITC, and other councils. In order to discuss the issues with other sector members and/or other NITC councils’ members, communication from the Office of the CIO should occur. Dr. Haack feels it would be helpful for each council to report as to what they think is important and where they are going so everyone could be better informed across the board. Dr. Haack asked if they had a recommendation to resolve those issues.
Eileen Ely joined the meeting via video conference from
Mr. Rolfes stated that there are five other advisory councils besides the Education Council State Government Council, Community Council, eHealth Council, GIS Council and the Technical Panel. Each council could review each other’s minutes to be kept informed of what they are doing and their progress. Council members provided the following suggestions to improve to communication:
· Have a representative give a report at the Education Council meetings
· Have Tom Rolfes provide a brief report
· Send a copy of the minutes electronically
· Education Council could be asked to report at the other councils’ meetings
· Have task groups review minutes of other groups
Mr. Rolfes will consider these suggestions. In the interim, he will send other advisory councils’ meeting minutes to the members. No formal action was taken on this agenda item.
Biennial Budget Process/Timeline
09/15/08 IT Project Proposals due
09/16/08 Projects posted on website
09/17/08 Initial assignment of reviewers by staff and notice sent to Technical Panel members
09/19/08 Reviewers receive projects and scoring sheets by e-mail
10/03/08 Completed scoring sheets due from reviewers
10/13/08 Distribute summary sheets, with reviewer scores and comments, to submitting agencies for
10/16/08 Agency response due (optional)
10/21/08 Technical Panel meeting
10/23/08 State Government Council meeting
TBA Education Council meeting
10/27/08- Council Co-Chairs’ meeting (if needed)
11/05/08 NITC meeting documents posted
11/12/08 NITC meeting
11/14/08 Report to Governor and Legislature
AGENDA ITEMS FOR THE MEETING, CONSIDER LOCATION FOR THE MEETING, and MEETING ADJOURNMENT
The next meeting will be held in conjunction with the biennial budget process/timeline. Mr. Rolfes will poll the members availability and announce the date at a later time.
Mr. Linster moved to adjourn. Mr. O’Neill seconded. All were in favor. Motion carried.
The meeting was adjourned at 4:11 p.m.
Meeting minutes were taken by Candace Cruickshank and reviewed by Tom Rolfes of the Office of the CIO/NITC.