Thursday, May 1, 2008
1:00PM-3:30PM
Technology Park Auditorium, 4701 Innovation Drive, Lincoln, Nebraska
MINUTES
VOTING MEMBERS/ALTERNATES PRESENT:
Mr. Arnold Bateman, University of Nebraska-Lincoln
Dr. Michael Chipps, Mid-Plains Community College
Mr. Ron Cone, Educational Service Unit 10 (Kearney)
Dr. Eileen Ely, Western Nebraska Community College
Dr. Terry Haack, Bennington Public Schools
Mr. Steven Hamersky, Daniel J. Gross Catholic High School
Mr. Ed Hoffman, Alt. for Stan Carpenter, State College System
Ms. Yvette Holly, University of Nebraska Medical Center
Mr. Jeff Johnson, Centennial Public Schools
Mr. Chuck Lenosky, Creighton University
Mr. Dennis Linster, Wayne State College (Wayne)
Mr. Craig Pease, Ashland-Greenwood Public Schools
Mr. Art Tanderup, Tekamah-Herman Community Schools
Dr. Wayne Bell, Alt for Bob Uhing, Educational Service Unit 1 (Wayne)
LIAISON/ALTERNATE MEMBERS PRESENT:
Dr. Kathleen Fimple, Alt. for Marshall Hill, Coordinating Commission for Postsecondary Education; Mr. Steve Henderson, Office of the CIO, Alt. for Brenda Decker; Ms. SuAnn Witt, Alt. for Mike Kozak, Nebraska Department of Education; Mr. Terry Dugas, NETC, Alt. for Michael Winkle
MEMBERS/LIAISONS ABSENT: Mr. Clark Chandler, Nebraska Wesleyan University; Linda Richards, Ralston Public Schools
CALL TO ORDER, ELECTRONIC POSTING, LOCATION OF OPEN MEETING LAW DOCUMENTS, ROLL CALL, INTRODUCTIONS
Dr. Chipps called the meeting to order at 1:01 p.m. There were 12 voting members present at the time of roll call. A quorum existed to conduct official business. It was stated that the meeting notice was posted to the NITC and Public Meeting Calendars Web sites on March 7, 2008 and the meeting agenda was posted to the NITC Web site on April 28, 2008. A copy of the Open Meetings Law was available on the front table of the auditorium.
CONSIDER APPROVAL OF THE AGENDA FOR THE MAY 1, 2008 MEETING
Mr. Pease moved approval of the May 1, 2008 meeting agenda. Mr. Bateman seconded. All were in favor. Motion carried by unanimous voice vote.
CONSIDER APPROVAL OF MINUTES FROM THE MARCH 6, 2008 MEETING
Mr. Pease moved approval of the minutes of the March 6, 2008 meeting. Mr. Johnson seconded. All were in favor. Motion carried by unanimous voice vote.
Mr. Hoffman joined the meeting.
PUBLIC COMMENT
There was no public comment.
MEMBERSHIP: EIGHT MEMBER RENEWAL NOTIFICATIONS DUE BY JUNE 11, 2008
The following eight council members renewal notifications will be due by June 11, 2008; Yvette Holly, Chuck Lenosky, Mike Chipps, Stan Carpenter, Bob Uhing, Craig Pease, Art Tanderup, and Joe LeDuc. Member can be re-appointed but will need confirmation from their sectors.
Mr. Tanderup moved to recommend reappointment to the NITC of the 8 council members as presented pending sector nomination from sector association. Mr. Lenosky seconded. Roll Call Vote: Bateman-Yes, Chipps-Yes, Cone-Yes, Ely-Yes, Haack-Yes, Hamersky-Yes, Hoffman-Yes, Holly-Yes, Johnson-Yes, Lenosky-Yes, Linster-Yes, Pease-Yes, Tanderup-Yes, and Bell-Yes. Results: Yes-13, No-0, Abstain-0. Motion carried.
LB 1208 PHASE II UPDATE
Tom Rolfes, Education I.T. Manager
It is anticipated that 88 new customers joining in Phase 2 which will bring a total of 191 customers. The project has about $225,000 of pre-revenue expenses that will be amortized over a 3-year period, but keeping the monthly Network Nebraska Participation Fee at or below $200 per month. Currently, the Phase I customers are paying $200/month. FY09 costs have been developed and are projected to cost $197.80/month for 192 entities through Phase 2. For Phase 3, if administrative costs are maintained and more participants join the network, the cost will be less than $197/month.
The Office of the CIO has filed for E-rate but has not heard if it has been approved for inter-regional transport. The $204,000 eligible costs for K-12 will be distributed at about $34/month/entity, providing the backbone gets approved for discounts. The ineligible portion of the interregional transport for higher education institutions will cost approximately $95/month/entity.
Mr. Linster expressed thanks to Rick Golden and CAP for their assistance and efforts. Mr. Rolfes also thanked Ron Cone and the other ESU staff.
LB 823 was a result of the Performance Audit Committee’s recommendations concerning the NITC. It included changes to the CIO’s and NITC’s responsibilities and definition of an “enterprise project”. The I.T. project proposal process will be fully integrated with the State budget submission process this year. Each of the NITC councils will have the opportunity to review and prioritize budget requests that originate from their sector member agencies.
LB 603--The LB 1208 Distance Education Council was changed to the Educational Service Unit Coordinating Council.
LB 988--The changes to the state aid TEEOSA formula were made, which included exemptions for increased telecommunications costs over two years.
The Governance Work Group felt it would be helpful for the Council members to understand and be aware of the CIO’s responsibility, NITC’s role, and CAP. Mr. Henderson and Mr. Golden provided the following presentations.
PRESENTATION: OVERVIEW OF THE NITC AND RELATED ADVISORY GROUPS
Steve Henderson, I.T. Administrator for Planning and Project Management with the Office of the CIO, provided a presentation of the NITC and it related advisory groups. (Click on link above for full presentation.)
PRESENTATION: OVERVIEW OF THE COLLABORATIVE AGGREGATION PARTNERSHIP AND NETWORK NEBRASKA
Rick Golden, Assistant CIO/Director of Network & Systems with the University of Nebraska, provided a presentation about Network Nebraska and the Collaborative Aggregation Partnership (CAP). Mr. Golden is also a member of CAP. (Click on link above for full presentation.)
The Governance Group will be recommending that the Network Advisory Group be re-established.
Some discussion occurred regarding the membership of CAP and the NITC Technical Panel. The Education Council could make a recommendation to the NITC to include community colleges and/or state colleges on those groups.
Mr. Henderson asked members to give suggestions on how to improve on the presentations.
ACTION ITEM TASK GROUP REPORTS; TABLE OF GROUP MEMBERS AND ACTION ITEMS
Members discussed the target date for completion of the Action Items. Mr. Rolfes explained that continuous progress is sought, with periodic updates to the NITC commissioners.
Marketing: The group need clarification on process to recruit new customers to Network Nebraska and the LB 1208 initiative. Mr. Rolfes and Mr. Golden would be willing to talk with the work group.
Governance: The group requested more information on NITC and CAP before meeting again. They will be meeting soon now that the presentations have been given at today’s meeting.
Funding and E-rate: The group has not officially met but will be meeting in June. Mr. Rolfes will check on how much the ineligible populations affect overall backbone funding.
Services Task Group: The group has not had an opportunity to meet yet. There are services already in place for which the marketing group can start developing a marketing plan.
Task groups may need to evaluate action item and recommend whether an action item is reachable and were given encouragement to have at least one action item done by September, in time for the NITC meeting.
DISCUSSION OF THE NITC STANDARD 7-403 WAIVER REQUEST AND SUBMITTED COMMENTS
ESU 10 has submitted a request for waiver from Standard 7-403 on behalf of their schools. When LB 1208 was passed there was a section that addressed the purchase of a statewide scheduling system. The NITC had established a standard for a statewide scheduling system with an applicability section that was overly broad and inclusive of all codec devices on the network. Facility coordination, people coordination, event coordination, clearinghouse, and hardware/device control were the five components of the standard. At the time of the standards setting and drafting of the RFP1683Z1 to obtain a statewide scheduling system, it was hoped that a single vendor would be able to provide all the functionality in the standard. An RFP was released and 4 vendors responded. Qwest/Renovo was selected. The Renovo software was unable to control some of the codecs in place within some districts.
Therefore, temporary waivers were submitted to the Technical Panel by ESU 10 and also Dr. Dan Hoesing, on behalf of Newcastle, Coleridge, Wynot, and Laurel-Concord Public Schools.
LB 1208 and Rule 89 both stated that entities must belong to Network Nebraska in order to qualify for equipment reimbursement and distance education incentives form the lottery fund. The NITC Standard 7-403 reads that anyone riding Network Nebraska must also use a statewide scheduling software that includes all five components of the standard, including device control of all their codecs.
Discussion focused on the “flexibility” of the software and applicability of the Standard. It was suggested that rather than approve the waivers that there be a review of the standard and policy. Local control is a concern for higher education.
Mr. Linster moved to recommend to the Technical Panel that the two waivers be granted. Mr. Bell seconded.
Discussion followed. Several members expressed that they were not comfortable voting on the motion due to a lack of technical knowledge.
Mr. Linster withdrew his motion and Mr. Bell withdrew his second.
It was suggested that the Technical Panel consider review of the standard’s applicability.
AGENDA ITEMS FOR THE 7/3/08 MEETING, CONSIDER LOCATION FOR THE 7/3/08 MEETING, ADJOURNMENT
Members were asked to get any agenda items to Mr. Rolfes. Mr. Rolfes stated that it was unlikely that the July 3 meeting would be held due to summer vacations and the July 4 holiday.
With no further business, Mr. Chipps adjourned the meeting at 3:35 p.m.
Meeting minutes were taken by Lori Lopez Urdiales and reviewed by Tom Rolfes of the Office of the CIO/NITC.