NEBRASKA INFORMATION TECHNOLOGY COMMISSION
Thursday, January 19, 2012; 1:00 PM CT
Lincoln Executive Building, 521 S. 14th St., Room 103
Remote: Wayne State College, Library Room #31
Remote: Alliance High School, 100 W. 14th, Alliance
Remote: Omaha State Office Building, 1313 Farnam, Room 207
Remote: ESU 10, 76 Plaza Blvd., Kearney
VOTING MEMBERS/ALTERNATES PRESENT:
Mr. Clark Chandler, Nebraska Wesleyan University
Mr. Ken Clipperton, Midland University
Mr. Ron Cone, Educational Service Unit 10, Kearney
Dr. Terry Haack, Bennington Public Schools
Mr. Steven Stortz, Christ Lutheran School, Norfolk, alt. for Stephen Hamersky
Mr. Leonard Hartman, Alliance Public Schools
Mr. Jeff Johnson, Centennial Public Schools
Mr. Lyle Neal, Southeast Community College
Ms. Mary Niemiec, University of Nebraska
Mr. Randy Schmailzl, Metropolitan Community College
Dr. Bob Uhing, Educational Service Unit 1, Wakefield
LIAISONS/ALTERNATE MEMBERS PRESENT: Ms. SuAnn Witt, Nebraska Department of Education; Mr. John Stritt, Educational Service Unit 10, Kearney.
MEMBERS/LIAISONS ABSENT: Mr. John Dunning, Wayne State College; Mr. Ed Hoffman, Nebraska State College System; Ms. Yvette Holly, UNL-Medical Center; Dr. Mike Lucas, York Public Schools; Mr. Jeff Stanley, Conestoga Public Schools; Dr. Marshall Hill, Coordinating Commission for Postsecondary Education; Ms. Brenda Decker, State Office of the CIO; Mr. Gary Targoff, NET.
CALL TO ORDER, ELECTRONIC POSTING, LOCATION OF OPEN MEETING LAW DOCUMENTS, ROLL CALL, INTRODUCTIONS
Co-Chair, Dr. Haack, called the meeting to order at 1:05 pm. There were 8 members present at the time of roll call. A quorum existed to conduct official business. Meeting notice posted to the Nebraska Public Meeting Calendar on 11-14-2011. Agenda posted to the NITC web site on 11-14-2011. A copy of the Nebraska Open Meetings Laws was on the wall of the Executive Building Conference Room and at each of the remote locations.
Dave Hahn of Nebraska Information Network introduced himself to the Council.
CONSIDER APPROVAL OF THE AGENDA FOR THE JANUARY 19, 2012 MEETING
Mr. Neal moved to approve the January 19, 2012 agenda as presented. Mr. Hartman seconded. Roll call vote: Clipperton-Yes, Cone-Yes, Haack-Yes, Stortz-Yes, Hartman-Yes, Johnson-Yes, Neal-Yes, and Schmailzl-Yes. Results: Yes-8, No-0, Abstained-0. Motion carried.
Dr. Bob Uhing, Educational Service Unit 1, joined the meeting at the Wayne State location.
CONSIDER APPROVAL OF MINUTES FROM THE November 7, 2011 MEETING
Dr. Uhing moved to approve the November 7, 2011 minutes as presented. Mr. Stortz seconded. Roll call vote: Clipperton-Yes, Cone-Yes, Haack-Yes, Stortz-Yes, Hartman-Yes, Johnson-Yes, Neal-Yes, Schmailzl-Yes and Uhing-Yes. Results: Yes-9, No-0, Abstained-0. Motion carried
There was no public comment.
Mr. Rolfes gave a legislative update. He stated that today is the last day to introduce bills for legislation. The first link in the agenda is a link to the NITC website that tracks all technology related legislation across a number of different sectors. The legislation is listed for both sessions of the biennium. He requested that members bring to his attention any legislation they would like the NITC to track. Mr. Rolfes highlighted two of the bills: LB 735, broadens the ability of community college board of governors to hold their meetings by means of video conference and also audio conference, which is a special exception in the open meetings laws. Most recently the 17 ESU boards were added in a similar fashion. LB 782 is a very lengthy bill requiring all statutory reports to the legislature to be submitted electronically. This includes three reports from the NITC, the annual report, the prioritization of information technology projects as well as the Network Nebraska annual fiscal report, as well as any other OCIO reports from any other statutes.
Clark Chandler, Nebraska Wesleyan, joined the meeting from the Lincoln Executive Building location.
PRESENTATION: “ESU 10 ELEARNING RESOURCES” BY RON CONE, ESU 10
Mr. Cone referred to the slides which were provided electronically. He explained that the Greater Nebraska Educational Network Consortium (GNENC) involves the cooperation of five service units: ESU 10 in Kearney, ESU 11 in Holdrege, ESU 13 in Scottsbluff & Sidney; ESU 15 in Trenton, and ESU 16 in North Platte and Ogallala. ESU 13 had been doing some good work with Moodle in their district. The possibility of the consortium doing this collectively was brought up. What started out as a learning management system grew to be e-learning thematic services. They are training schools to use it and working with teachers in that capacity. There was a question of how to train teachers and districts to use the learning management system and how to get students to connect with it to really improve their learning. They found that it became a question of instructional strategies using technologies. It was decided they would try to find a piece to link those products together from an instructional standpoint. The instructional design model called UBD, Understanding by Design was selected. This is a backward design model which seemed to help the developers look at the desired results and find out then how these tools can be used to achieve those results. Some of the pieces of technology that are included are single sign on and an active directory that has all their accounts in it, all built on top of that same authentication, then it interfaces with each of the software products. Since there is a Resource Warehouse, they hope to fill it with authentic resources or other resources and manage it. Most of the focus right now is on Google, and the Google applications, and the Understanding by Design processes. In the future they would like to have a state wide directory, at least for K-12, comprising a federated network on Network Nebraska. A question/answer period followed the presentation.
Mary Niemec, University of Nebraska, joined the meeting at the Lincoln Executive Building location.
NETWORK NEBRASKA UPDATE
Mr. Rolfes referred the group to the links in the agenda, the first being the Network Nebraska Report. There is an update on the federal reimbursement program, E-rate. On December 9, last year’s funding of $181,000 was awarded. Network Nebraska is now in this year’s performance year requesting funding for this year’s backbone, and they are just setting the stage for a new set of applications for reimbursements by March 20 which will get into 2012 – 2013 backbone and Internet. Two key elements on the K12 side:
· In order for the OCIO to act on their behalf, every single school district, ESU and library has to submit what is called a “Letter of Agency”. This gives OCIO the ability to act as a consortium lead to bid on their behalf, to contract for Internet, and to operate the backbone. The Office of the Chief Information Officer is going to assume a new responsibility for next year with buying and rebilling for Internet for the K-12 entities on Network Nebraska-Education. Up until now every school, ESU or library could buy off the State contract and the vendor would bill them and then the local entity or regional entity would file for their own E-rate. Through discussions with the vendors, it was learned that if the number of rebilled entities was limited, costs would go down. The responsibility and also the cash flow of carrying those purchases into the next year will fall on the shoulders of the State Office of the CIO. The financial solutions team is comfortable with assuming the extra cash flow. The state cash flows about $200,000 of e-rate funding for sixteen months on the backbone, then gets reimbursed. The statewide reimbursement on internet will be about $90,000. This will require the OCIO to collect a new E-rate form called the 479 which declares at the local level that they have met all the Children Internet Protection Act responsibilities for serving internet.
· Concerning RFP 3827, this procurement was released in October 2011, bidding was opened on December 9, and they are currently working through the awards. Out of 235 K12 circuits, they are awarding 204 to nine providers, with an overall cost reduction of 40% from what it was in the previous 48 months. They are staging a second round RFP which was released on January 18 to rebid all those circuits that were unacceptable. They rebid the backbone that has been in place for the past five years. If they would relight the circuits they have this year at the same bandwidth they have had, they would see a drop in cost of 67%. The other option is to extend the backbone and increase the bandwidth in some places, which would increase the reliability. The demands that the members place on the network will be reviewed and they will try to scale the backbone accordingly and try to keep it at the same cost or less. The cost of Internet off the state contract through June 2012 is $6/Mbps/month. The bids for the new contract are in and if we would rebuy the same amount as we are buying this year, that rate would go down to $2.75/Mbps/month, which is a 55% cost reduction. These are among the lowest rates anywhere in the country. An indirect benefit of being part of this state contract is IPv6, the new dynamic routing scheme in millions of addresses as soon as the entire Internet switches to this. During the transition to IPv6, if you support websites, you have to support all of your websites in IPv4 and then when you switch to IPv6 you have to support that also. You will need to do dual support until the entire world that would visit your website gets changed over to IPv6. The advantage to the Network Nebraska members is that the entire block of addresses through Network Nebraska will be systematically released to all of its members.
· The next round RFP 3886 there will be 50 circuits bid or rebid, plus 9 K12 circuits from potential members, and rebidding an element of the backbone.
A question and answer period followed. Mr. Clipperton offered congratulations and a thank you to Mr. Rolfes for his work and the results that came out of this RFP.
Continuing with the Network Nebraska update, John Stritt, co-chair of the Network Nebraska Advisory Group, said that as outlined in the action items there are a number of things that pertain to Network Nebraska and the Advisory Group as it relates to the Education Council. One of the things listed on several of the items is the aggregation of entities and/or providing services and to whom those are provided. Nebraska Statute 86-5,100 describes Network Nebraska as serving local government, state government, and education entities. A subcommittee was set up to look at what should take place in terms of additional membership, extending to others that could qualify, and if that is done, how these services are to be implemented. It has opened up some discussion. The recommendation at this time is to maintain the K-20 network membership qualifications ‘as is’.
The Network Nebraska Advisory Group is working with the web development team of the OCIO in redesigning the www.networknebraska.net website. The purpose of the website is to make information available to the Network Nebraska members and other interested parties.
ELECTION OF HIGHER EDUCATION CO-CHAIR
Tom Rolfes reported that the higher education members have completed a compressed virtual caucus and wish to bring forth the single nomination of Ed Hoffman to be elected as the higher education co-chair. Mr. Hoffman is willing to accept the position if approved by a vote of the council.
Mary Niemec nominated Ed Hoffman for co-chair of the Education Council. The nomination was seconded by Lyle Neal. Roll call vote: Chandler-Yes, Clipperton-Yes, Cone-Yes, Haack-Yes, Stortz-Yes, Hartman-Yes, Johnson-Yes, Neal-Yes, Niemiec-Yes, Schmailzl-Yes and Uhing-Yes. Results: Yes-11, No-0, Abstained-0. Mr. Hoffman was elected unanimously.
TASK GROUP REPORTS
There was no report from the Emerging Educational Technologies Task Group.
There was no report from the Governance Task Group.
There was no report from the Network Nebraska Services Task Group.
SuAnn Witt reported from the Marketing Task Group. The survey closed in mid-December. When Ms. Witt has all of the data compiled she will send it out by e-mail, prior to the next meeting.
TASK GROUP MEMBERSHIP
Co-Chair Haack asked that each Education Council member be assigned to at least one task group. Members and Alternates who are not currently assigned to a task group were reminded to let Mr. Rolfes know which group they are interested.
NITC ACTION ITEMS
Co-Chair Haack stated that each of the Advisory Groups of the NITC is responsible for advancing action items that address the eight strategic initiatives of the commission. Documentation provided in the agenda link includes the action items that address the NITC initiatives of Network Nebraska and Digital Education, for which the Education Council is most involved or if they include Education Council as either a participating or lead entity Dr. Haack asked the members to discuss how the Council will be contributing to that work. The four Education Council Task Groups seem to match well with the action items. Following discussion, the Council assigned the action items to task groups as follows:
· Governance Task Group – N1A, N1B, N2A, N2B, D2, and E1.
· Emerging Educational Technologies Task Group – D2 and D4.
· Marketing Task Group – N4C, N4D, D1, and E1 (monitor and advise).
· Network Nebraska Services Task Group – N3, N4A, N4B, N4E, D3, and D5.
N4F was included in the documents, but the Education Council is not listed on it, so it was not assigned to any of the task groups.
Dr. Haack stated that it is the responsibility of the task group leader or co-leader to schedule a meeting during February and make progress related to those tasks and bring back a report to the March meeting.
DISCUSS THE POSSIBILITY OF A REGULARLY RECURRING MEETING
This will be kept on the agenda for March.
AGENDA ITEMS FOR THE NEXT MEETING
Task Group reports, Network Nebraska update, and the Network Nebraska Marketing Survey Report will be added to the agenda.
CONSIDER LOCATION FOR THE MARCH MEETING
The March meeting will be a face to face meeting. It was decided that the next meeting will be held in Lincoln, March 15, 2012 at 1:00pm CT. The NITC staff will reserve an appropriate place for the meeting and notify all members, alternates and liaisons. Mr. Hartman volunteered to check on the NSEA Building.
Mr. Johnson moved to adjourn. Mr. Chandler seconded. All were in favor. Motion carried by voice vote. The meeting was adjourned at 3:06 p.m.
Meeting minutes were recorded by Jeanine Yost and reviewed by Tom Rolfes of the NITC.