Meeting Procedure

abstract perspective picture with gold shimmering sparkles that go in the direction of the middle of the photo towards small gold bright lights, GIS Council

Meeting Procedure

Revised Charter Adopted by NITC on November 2023

1. Chair(s)

The elected Chair or Vice Chair will conduct the meetings of the GIS Council, oversee the establishment, operation and dissolution of committees, propose meeting agendas, and maintain the general operations of the Council in conjunction with the State GIS Coordinator. The Chair or Vice Chair of the GIS Council will serve one-year terms, expiring on January 1 or on election of a new Chair or Vice Chair. The Vice Chair will assume the Chair role after completing their term.

2. Quorum and Action Items

An official quorum consists of 50% of the official members. No official voting business may be conducted without an official quorum.

3. Voting

Issues shall be decided by a majority vote of the voting members present.

4. Meeting Frequency

The Council shall meet quarterly or upon the call of the chairperson.

5. Notice of Meetings

Notice of the time and place of each meeting of the Council shall be made at least seven (7) calendar days prior to the meeting. Notice shall be published on the Commission and the GIS Council’s websites.

6. Subcommittees or Advisory Committees

6.1

Subcommittees or Advisory Committees will be designated by vote of the Council to address specific topics.

6.2

Pursuant to provisions of Neb. Rev. Stat. § 84-1409(1), subcommittees and/or advisory committees of the Council shall not be required to provide notice of meetings.

7. Expense Reimbursement

Section 81-1182.01 states: “Any department, agency, commission, council, committee, or board of the state may pay for the reasonable and necessary expenses for the recruitment, training, utilization, and recognition of volunteers providing services to the state and certain providers of services as established by the Director of Administrative Services.”

7.1

According to NAS Policy CONC-005, "Volunteers shall mean those persons providing services to the State who are not being compensated for their time."

7.2

Council members needing reimbursement must submit a signed request to the Office of the CIO-NITC using the official state accounting forms.