STATE GOVERNMENT COUNCIL
Thursday, May 13, 2004, 1:30 p.m.
Executive Building - Lower Level Conference Room
Lincoln, Nebraska

APPROVED MINUTES

MEMBERS PRESENT:

Bob Beecham, NDE Support Services
Jon Ogden, Department of Roads
Jim McGee, Health and Human Services
Dick Gettemy, Dept. of Revenue
Jack Falconer, Department of Correctional Services (alt. George Wells for part of the meeting)
Patrick Flanagan, Private Sector
Rex Gittins, Department of Natural Resources
Dorest Harvey, Private Sector
Steve Henderson, IMServices
Robert Shanahan, Department of Labor
Randy Cecrle, Workers’ Comp. Court
Gerry Oligmueller, Budget Office
Steve Schafer, Chief Information Officer
Rod Wagner, Library Commission

MEMBERS ABSENT:

Dennis Burling, Dept. of Environment Quality ; Mike Calvert, Legislative Fiscal Office; Al Curtis, Crime Commission; Brenda Decker, Division of Communications; Greg Lemon, Secretary of State's Office; Frank Goodroe, Supreme Court; John Erickson, Governor’s Policy Research Office; Lori McClurg, Department of Administrative Services; Scott McFall, Nebraska State Patrol; andBev Neth, Department of Motor Vehicles.

CALL TO ORDER, ROLL CALL AND NOTICE OF POSTING

Mr. Schafer called the meeting to order at 1:31 p.m.Roll call was taken.There were 14 voting members present at time of roll call.A quorum was present to conduct official business. It was stated the meeting notice posted to the NITC and the Nebraska Public Meeting Calendar Websites on April 16, 2004 and that the meeting agenda posted to the NITC Website on May 10, 2004.

PUBLIC COMMENT

There was no public comment.

APPROVAL OF APRIL MINUTES

Mr. Ogden moved to approve the April 8, 2004 minutes as presented. Mr. Harvey seconded the motion. All were in favor. The motion was carried by unanimous voice vote.

TRANSPORTATION CONFERENCE INFORMATION
Mr. Ogden shared information with the Council about the 2004 HEEP Conference in Lincoln. The international organization, which focuses on transportation technology, will be meeting from September 12-16.

STATE GOVERNMENT COUNCIL PRIORITIES AND ACTION ITEMS FOR 2004-2005

Mr. Becker distributed an update on the progress achieved on the current council action items. A revised document, SGC Priorities and Action Items for 2004-2005 (PDF 134k), was distributed. Mr. Becker described the revisions to the document.

Mr. Henderson moved to adopt the revised SGC Priorities and Action Items for 2004-2005 (PDF 134k) as presented. Mr. Beecham seconded the motion. All were in favor. The motion was carried by unanimous voice vote.

Mr. Falconer left the meeting at 2:25 p.m. His alternate, Mr. Wells, was present.

 

STANDARDS AND GUIDELINES – DRAFT E-MAIL STANDARD FOR STATE GOVERNMENT AGENCIES (PDF 140k)

Mr. Becker stated that the Technical Panel has posted the draft e-mail standard for comment. Comments are due by May 21, 2004. Mr. Becker described the comments received to date. This topic was listed as an action item on the agenda in case any additional motions were offered. Members discussed the issue. At the April meeting, the Council voted to recommend approval of the standard. No further action is necessary.

WORK GROUP CHARTERS

Webmasters Work Group Charter (PDF 63k)

Revisions were made to the charter as suggested at the April meeting. Members discuss personnel classifications and the title of "Webmaster." Members commented that this charter will provide a formal relationship with the group benefiting both organizations.

Mr. Ogden moved to adopt the revised Webmasters (PDF 63k) Work Group Charter. Mr. Oligmueller seconded the motion. All were in favor. The motion was carried by unanimous voice vote.

Mr. Oligmueller left the meeting at 2:55 p.m.

Online Business Registration Work Group Charter (PDF 63k)

This group is intended to provide guidance to the council and Nebrask@ Online for the development of an online business registration process. Members discussed the need to have representatives from the business side of agencies and not just IT representatives. Members discussed whether this should be a "project" charter or a "work group" charter.

Mr. Harvey moved to adopt the charter, with a revised title of Online Business Registration Project. Mr.Shanahan seconded the motion. After discussion, a friendly amendment was offered by Mr. Harvey and accepted by Mr. Shanahan to revise the title to Online Business Registration Project Work Group. All were in favor. The motion, as amended, was carried by unanimous voice vote.

UPDATES

Security Work Group, Steve Schafer. The vulnerability assessment reports are available for agencies. The next meeting of the work group will include a representative from Omni Tech to discuss the findings.

E-mail Work Group. Discussed earlier in the meeting under agenda item Standards and Guidelines.

Directory of Services, Kevin Keller. Progress has been made on the directory services infrastructure. The work group will be meeting again in the next couple of months.

Juvenile Data Sharing,Steve Schafer. The RFP to hire a consultant has been released. A steering committee on information exchange has been created to follow-up on matters identified by the Governor's Children's Task Force.

Lotus Notes Collaboration, Kevin Keller and Ron Ritchey. The Work Group has been focusing on the policies and procedures for review and approval by the State Government Council.These documents will be on the next council agenda. Mr. Ritchey reported that discussions on "cross certification" between Notes domains is progressing well. The scope of the cross certification issue has expanded to include shared calendars in addition to e-mail. Mr. Ritchey provided an update on spam blocking.

Mr. Wells left the meeting at 3:12 p.m.

Enterprise Architecture/Enterprise Licensing, Steve Henderson and Steve Schafer. Mr. Henderson reported that an RFP for an enterprise antivirus software license or licenses would be released within the next few weeks. An RFP for computer based training will also be released. The results of the RFP for contractual services will be announced soon. Mr. Schafer reminded members that there will be an all-day working session on June 8 focused on enterprise architecture. The NASCIO team be here for the meeting.

E-Government Strategic Plan, Steve Schafer. A document (PDF 197k)providing a summary of e-government initiatives was distributed.

AGENCY REPORTS

Department of Roads. Mr. Ogden reported that the automated truck permit system is now available, and that approximately 40% of oversize/overweight permits are now completed online.

OTHER BUSINESS

None.

ADJOURNMENT

With no further business, Mr. Schafer adjourned the meeting at 3:43 p.m.

Meeting minutes were taken by Rick Becker of the Office of the CIO/NITC.

meeting minutes