EDUCATION COUNCIL
of the
NEBRASKA INFORMATION TECHNOLOGY COMMISSION

Wednesday, February 20, 2013; 1:30PM CT

Host site: Varner Lower Level Board Room, 3835 Holdrege Street, Lincoln, Nebraska
Remote site 1: Alliance High School, Room 405, 100 W 14th, Alliance
Remote site 2: Metro Community College, Bldg 30, Room 238, 31st & Fort Streets, Omaha
Remote site 3: ESU 9, 1117 East South Street, Hastings
Remote site 4: WSC Campus Services IVC, 750 Lindahl Dr, Wayne

MINUTES

 

VOTING MEMBERS/ALTERNATES PRESENT:

Mr. Ed Hoffman, Nebraska State College System, Co-Chair (Lincoln site)

Mr. Greg Maschman, Alt. for Clark Chandler, Nebraska Wesleyan University (Lincoln site)

Mr. Stephen Hamersky, Daniel J. Gross Catholic High School (Omaha site)

Mr. Leonard Hartman, Alliance Public Schools (Alliance site)

Ms. Yvette Holly, UNL-Medical Center (Omaha site)

Mr. Gary Needham, ESU 9 (Hastings site)

Ms. Mary Niemiec, University of Nebraska-Lincoln (Lincoln site)

Mr. Randy Schmailzl, Metropolitan Community College (Omaha)

Dr. Bob Uhing, Educational Service Unit 1, Wakefield (Wayne site)

 

LIAISONS/ALTERNATE MEMBERS PRESENT

Steven Stortz, Norfolk Lutheran School (Wayne site); Dr. Kathleen Fimple, Alt. for Dr. Marshall Hill, Coordinating Commission for Postsecondary Education (Lincoln site)

 

MEMBERS/LIAISONS ABSENT:  Dr. Terry Haack, Bennington Public Schools; Mike Carpenter, Doane College; John Dunning, Wayne State College; Jeff Johnson, Centennial Public Schools; Dr. Mike Lucas, York Public Schools; Lyle Neal, Southeast Community College; Jeff Stanley, Conestoga Public Schools; Brenda Decker, Office of the CIO; Gary Targoff, Nebraska Educational Telecommunications Commission; Brent Gaswick, Nebraska Department of Education

 

CALL TO ORDER, ELECTRONIC POSTING, LOCATION OF OPEN MEETING LAW DOCUMENTS, ROLL CALL, INTRODUCTIONS

 

Co-Chair, Ed Hoffman, called the meeting to order at 1:35 p.m.  The meeting notice was posted to the NITC and Nebraska Public Meeting Calendar web sites on January 25, 2013.  The agenda was posted to the NITC Web site February 18, 2013.  The Open Meeting Law was posted on the south wall.  Roll call was taken.  There were 9 voting members present.  A quorum existed to conduct official business. 

 

CONSIDER APPROVAL OF THE AGENDA FOR THE FEBRUARY 20, 2013 MEETING

 

Ms. Niemiec moved to approve the February 20, 2013 meeting agenda as presented.  Dr. Uhing seconded. Uhing-Yes, Schmailzl-Yes, Niemiec-Yes, Needham-Yes, Holly-Yes, Hartman-Yes, Hamersky-Yes, Maschman-Yes, Hoffman-Yes. 9 Yes, 0 No. Motion passes.

 

CONSIDER APPROVAL OF THE MINUTES FROM THE JANUARY 16, 2013 MEETING

 

Ms. Niemiec moved to approve the January 16, 2013 meeting minutes as presented. Mr. Hamersky seconded. Gary Needham corrected his attendance site as Hastings ESU 9.  Uhing-Yes, Schmailzl-Yes, Niemiec-Yes, Needham-Yes, Holly-Yes, Hartman-Yes, Hamersky-Yes, Maschman-Yes, Hoffman-Yes. 9 Yes, 0 No. Motion passes and the minutes were approved with the minor correction.

PUBLIC COMMENT

 

There was no public comment.

 

NETWORK NEBRASKA UPDATE

 
2013-14 Participation.  Union College may be joining the network.  At least half a dozen non-public entities across the state have expressed interest.  Due to the lottery equipment reimbursement dollars expiring on 7/1/2013, some southeast Nebraska schools are also expressing interest in Network Nebraska participation. If wishing to commit, the Office of the CIO would like to hear from new entities by March 1 in order to properly prepare the E-rate filings.

 

2013-14 Interregional Transport (projected).  A draft spreadsheet with NebraskaLink/Qwest/Charter Business DL Backbone Costs, July 1, 2013-June 30, 2014 and Unite Private Network Internet Costs Jyly 1, 2013-June 30, 2014 was reviewed with the council.  The trend has been that the costs have been decreasing with increased bandwidth. 


2013-14 Internet Access (projected).  A chart titled Statewide Internet Contract Purchases, Contract 51026 (04) was reviewed. The spreadsheet indicates the running total of internet access use.  It is anticipated that internet use will increase by 75%.  Due to increased demand beyond the contracted capacity, a bid may need to be released in a year rather than wait until the contract is up.

 

Memorandum of Agreement (DRAFT).  The Office of the CIO would like the Council’s input and recommendation of the draft Network Nebraska Memorandum of Agreement.  The CIO will approve the final document. Once approved, all participants will need to sign a memorandum.  The Authorized Agent would be the superintendent for K-12 institutions or a designee.  An Authorized Agent for higher institutions has not been determined.  The Office of the CIO would like input from higher education council members input.  Per the agreement, the University of Nebraska Computing Services Network Technical Staff would provide specific technical support services for services that are contracted by the State of Nebraska. Entities are also free to contract with UNCSN technical support for LAN issues and pay them directly. 

 

The MoA provides historical information about the monthly costs to entities and is a good tool for both K-12 and Higher Education.  It brought the two sectors together working collaboratively.  It is a document that clearly lays out expectations and is informative so that all can understand.  Council members were encouraged to forward the MoA on to their sector representatives for feedback. 

 

The document asks for two points of technical contact.  For smaller schools, an ESU staff member can be counted as a contact person but it is really up to the entity to indicate the two points of contacts.  It was recommended that the Governance Task Group and Network Nebraska Advisory Group review the document for their input by the April 17th meeting. Mr. Rolfes will send a follow-up email to members. The OCIO would like to have the MoA finalized, distributed and signed by July 1, 2013.


Network Nebraska Advisory Group Report (1/31/2013 meeting notes).  There are vacancies on the advisory group.  Rob Hanger is now part of NNAG and is a K-12 administrator from the southeast part of the state.  The group still needs representation from the western part of the state.

 

The meeting lost its connection with the Alliance site so it re-connected to Mr. Hartman via a phone conference.

 

LEGISLATIVE UPDATE


I.T. related
Legislation.  Mr. Rolfes provided a brief description of the proposed legislation as of today.

 

LB 195 Introduced by Speaker Adams; Appropriate funds for state government expenses

Annotation: The Governor’s budget bill proposes a reinstatement of $1.7 million per year from the Education Innovation Fund for early childhood education projects and $3.25 million per year for distance education. Status: Referred to the Appropriations Committee

 

LB 262 Introduced by Senator Cook; Provide duties relating to sharing of student information

Annotation: LB 262 reinforces the sharing of student data between and among education entities and validates the FERPA guidelines for Nebraska student data.

Status: Referred to the Education Committee, Hearing on 2/5/2013

 

LB 366 Introduced by Senator Cook Adopt the Remedial Adult Education Innovation Act

Annotation: LB 366 appropriates $XXX from the Education Innovation Fund for the new Remedial Adult Education Innovation Act. Status: Referred to the Education Committee, Hearing on 2/4/2013

 

LB 495 Introduced by Senator Sullivan; Change provisions relating to the Education Innovation Fund and early childhood grant reporting

Annotation: LB 495 provides funding for early childhood education, and eliminates other programs from the Education Innovation Fund. Status: Referred to the Education Committee

 

LB 497 Introduced by Senator Sullivan; Change distribution and provide for a study of the Education Innovation Fund

Annotation: LB 497 returns all of the education lottery funds to the Education Innovation Fund after 7/1/2016 and conducts a study for use of said funds. Status: Referred to the Education Committee

 

LB 511 Introduced by Senator Scheer; Change allocation provisions relating to the Education Innovation Fund

Annotation: LB 511 allocates the Education Innovation Fund to the NDE Educational Technology Center for use on statewide education technology projects from 2016-17 through 2019-20, with at least one-half of the funding going to grants for local school districts.  Status: Referred to the Education Committee

 

LB 566 Introduced by Senator Karpisek; Create the Educational Technology Infrastructure Grant Program

Annotation: LB 566 appropriates all of the Education Innovation Fund to the Nebraska Department of Education starting in 2016 to carry out the Educational Technology Infrastructure Grant program to local public school systems. Status: Referred to the Education Committee

 

Council members asked Mr. Rolfes to check into LB 25 and LB 467.  LB 467 deals with reciprocity agreements and the charging of fees connected with postsecondary distance education. If the bill passes, members predicted that it will save postsecondary institutions thousands of dollars to provide distance education.

 

Mr. Rolfes encouraged the council members to check out the NITC webpage for an updated list for all IT related legislation and/or register themselves for “Bill Tracker”, a free service described on the Unicam website.

 

TASK GROUP REPORTS


Emerging Technologies Task Group, Steven Hamersky.  The Work Group submitted a written report to the Council.  In the report, the task group posed several questions about future technologies and use of Network Nebraska.  The Task Group would like the council to discuss these issues in the near future.  Mr. Rolfes reminded the Council that Network Nebraska is member-driven and self-funded when it comes to originating new services.  It was suggested that perhaps Network Nebraska needs a research and development team to consider future service on the network. 


Services Task Group. Gary Needham.  The Task Group has not met since the last EC meeting.  In the interim, Mr. Needham has been focusing on the overlap of the EC Emerging Technologies Task Group and the Network Nebraska Services Task Group overlap.  After hearing the questions posed by the Emerging Technologies Task Group, he will bring the task groups together.  He would also like the Council to discuss Network Nebraska Services versus Centers of Excellence Services but needs to be part of the process for requesting services.


Governance Task Group. Randy Schmailzl.  The Task Group will be working with Mr. Rolfes regarding the MoA.  All members were asked to review the MoA and get comments in by April10th.


Marketing Task Group, SuAnn Witt.  Ms. Witt was not available to provide a report.  The Task Group has not met since the last Council meeting.

SUBSECTOR UPDATES


State Colleges.  CIOs from the three state colleges met at Wayne State College.  A representative from the Minnesota State Colleges was in attendance.  For the past 24 months, he has been creating a shared services agreement among their state college system.  In the near future, state colleges will be looking at how to best utilize their existing IT staff.


Community Colleges.  Mr. Schmailzl stated that one of the topics the sector has been discussing is state authorization and accreditation.  He attended the Midwest Higher Education Compact (MHEC) meeting recently.  A big item of discussion was the use of MOOC (Massive Open Online Courses).  Dr. Marshall Hill of the Coordinating Commission for Postsecondary Education (CPPE) is part of MHEC.  Dr. Hill has sent all Nebraska institutions information about the introduction of LB 467 that was being introduced by Senator Greg Adams.  Ms. Niemiec stated the University of Nebraska has been doing some research on this issue.  The University is currently accredited in approximately 30+ states and are working on accreditation in the remaining other states.  The University of Nebraska would be willing to organize a meeting to share information regarding state accreditation.

 

Independent colleges.  There was no report.

University of Nebraska. Ms. Holly informed the Council that UNMC is looking at MOOC’s curriculum and making changes. UNMC is considering utilizing recorded lectures for class preparation and then use class time for learning experiences but clinical hours and internships are under scrutiny. UNMC is also looking at health care reform and how this will affect business processes. MOOC can lower the cost for the students.

Mary Niemiec shared the University of Nebraska’s work in compliance with requirements to be authorized to deliver distance programs in states outside of Nebraska.  She also shared that a national group (involving Marshall Hill of CCPE) is working to create a compact for state reciprocity through the regional compacts.  Due to state law, some states may not be able to join state compacts.  However, the costs associated with compliance make a reciprocity agreement appealing to many institutions and states.

 
K-12 Public & Private.  Mr. Rolfes had sent out a BlendEd Initiative flyer as an informational item to members. Safari Montage is the vendor that has been selected for the learning object repository bid.  NET and NDE have been approached and involved in discussions.  LDAP single login is a feature still being sought.  There is a statewide ESUCC committee that is working on the BlendEd Initiative. Technology coordinators’ time is a factor when doing this outside work.  Area code 308 ESU’s have a structure in place for authentication.  A federated identity management system would allow systems to authenticate.  BlendEd recognizes that the transport component needs to be addressed, as well as security and privacy invasion.

 

AGENDA ITEMS FOR THE 04/17/2013 MEETING & CONSIDER LOCATION FOR THE 04/17/2013 MEETING

 

The Network Nebraska Memorandum of Agreement will be an agenda item for April 17th meeting.  Members were asked to send Mr. Rolfes any other agenda items.

 

The next meeting will be a face-to-face meeting.  Ms. Niemic will check into a meeting room at the University of Nebraska-Lincoln.

 

 

 

 

ADJOURNMENT

 

Ms. Niemiec moved to adjourn.  Mr. Hartman seconded.  All were in favor.  Motion carried by voice vote.

 

The meeting was adjourned at 3:21 p.m.

 

 

 

Meeting minutes were taken by Lori Lopez Urdiales and reviewed by Tom Rolfes of the Office of the CIO/NITC.